Community Coordinator

Lucid Private Offices; Austin (TX); On-site; USD 36,000 - 44,000; Full time

Benefits offered by this job

Work-Life Balance

Health Coverage

Wellness Reimbursement

Time Off

Parental Leave

Retirement

Professional Environment

Job summary

Lucid Private Offices is seeking a friendly Community Coordinator across multiple TX, GA, and AZ locations. Starting salary is $40,000 per year. Role focuses on hospitality, client relations, and administrative support for a growing coworking community.

You will greet visitors, coordinate space usage, process move-ins, manage mail, and assist the Sales Team to nurture client relationships. Strong organizational and communication skills are essential.

Qualifications

• Six months of administrative or executive assistant experience preferred.
• Proficient in Microsoft Office and comfortable learning new software.

Responsibilities

• Answer and transfer incoming calls; greet visitors and direct them to meetings.
• Maintain a clean, welcoming center and handle daily hospitality tasks.
• Schedule and manage meeting rooms, boardrooms, and coworking spaces.
• Onboard new clients, update information in the software, and handle data entry tasks.
• Manage mail and package deliveries and coordinate communications with clients.
• Assist Sales Team and nurture the client community through engagement.

Skills

People Skills

Self-Starter

Customer Service

Organization

Tech Proficiency

Experience

Tools

Microsoft Office

Job description

Community Coordinator – Lucid Private Offices

Location: Multiple Locations in TX, GA, and AZ
Starting Salary: $40,000 per year

About Us:

Lucid Private Offices is a rapidly growing shared workspace provider with locations across Texas, Georgia, and Arizona. We offer the perfect balance of coworking flexibility and traditional office amenities, providing upscale office and workplace solutions for small businesses, entrepreneurs, and companies of all sizes. At Lucid, we’re dedicated to fostering a collaborative, innovative, and professional work culture. Whether you're just starting your career or looking to advance, Lucid Private Offices is a great place to be.

Position Overview:

We’re looking for a friendly, detail-oriented, and customer-focused Community Coordinator to join our team. As a Community Coordinator, you’ll be the face of our workspace community, responsible for providing excellent customer service and administrative support. You’ll work closely with clients from various industries, building relationships and maintaining a welcoming environment. The ideal candidate will have an enthusiastic and professional attitude, with a passion for connecting with people and supporting their businesses. Our core values in this position are joy, hospitality, client-centered, owner mentality, prioritization, and organization; the ideal candidate would demonstrate these daily.

Key Responsibilities:

• Client Communication & Hospitality:
  Answer and transfer incoming phone calls for clients, ensuring excellent communication and a positive first impression. You’ll also greet visitors, offer refreshments, and direct them to the appropriate meeting space.
• Workspace Management:
  Keep the center clean, welcoming, and organized, including daily hospitality functions like opening and closing the center, making coffee and flavored water, maintaining the kitchen and common areas, and resetting meeting rooms after use.
• Meeting Room & Space Coordination:
  Manage scheduling and usage of conference rooms, boardrooms, day offices, and coworking spaces, ensuring everything runs smoothly for our clients.
• Client Onboarding & Support:
  Process new client move-ins, distribute keys, update client information in our software, and assist with various administrative tasks such as data entry, filing, scanning, and more.
• Mail & Package Handling:
  Manage mail handling and coordinate deliveries, ensuring timely and accurate communication with clients regarding packages.
• Sales & Community Engagement:
  Assist with client tours, support the Sales Team, and help nurture the client community through strong relationships, fostering a sense of community and belonging at Lucid Private Offices.

Required Skills & Experience:

• People Skills: Warm, approachable, and professional with the ability to connect with clients, remember names, and make everyone feel welcome.
• Self-Starter: Ability to work independently, anticipate needs, and solve problems proactively.
• Customer Service Excellence: Exceptional hospitality and communication skills, with the ability to adapt to fast-paced environments and changing situations.
• Organization & Attention to Detail: Strong organizational skills and attention to detail, able to handle multiple tasks while staying efficient.
• Technical Proficiency: Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable learning new software systems.
• Experience: At least six months of administrative or executive assistant experience preferred.

Perks & Benefits:

• Work-Life Balance: No standard nights or weekends required.
• Health Coverage: 75% employer coverage of Medical, Dental, and Vision insurance.
• Wellness Reimbursement: Fitness & Wellness reimbursement up to $100/month.
• Time Off: Paid Time Off (PTO), Volunteer Time Off (VTO), and 10 paid holidays in addition to PTO.
• Parental Leave: Maternity and Paternity leave.
• Retirement: 401(k) plan with company match after one year of employment.
• Professional Environment: Business casual attire and a professional workplace community.

Why Join Lucid Private Offices?

At Lucid Private Offices, we are committed to building a community that fosters collaboration, growth, and success for everyone. As a Community Coordinator, you’ll play a pivotal role in helping us create an environment that inspires both our clients and our team. We offer a supportive and dynamic workplace where you’ll have the chance to grow and develop your career.