Community Association Manager - Portfolio

Associa; South Carolina; On-site; USD 39,000 - 65,000; Full time

Benefits offered by this job

Paid Time Off

Company Paid Holidays

Medical, dental, vision plans

401(k)

Life Insurance

Short-term & Long-term Disability

Accident & Critical Illness coverage

Employee Assistance Program

Bonus opportunities

Cell phone stipend

Business mileage reimbursement

Job summary

Associa in Charleston, SC is seeking a Community Manager to oversee HOA portfolios, communicate with boards, and guide financial decisions and maintenance projects. You will manage budgets, analyze monthly reports, and supervise on-site staff to ensure communities run smoothly.

The role emphasizes strong client relationships, vendor negotiations, and governance for HOA boards, with a comprehensive compensation package and relocation-friendly life in Charleston, SC.

Qualifications

• Proven ability to build strong relationships with clients and vendors.
• Strong proficiency in learning and using new technology.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Experience reviewing and analyzing financial reports.
• Familiarity with HOA insurance policies and risk management.
• Understanding of contractual bidding processes and vendor negotiations.
• Knowledge of proper meeting procedures and governance for HOA boards.
• Ability to develop and maintain a comprehensive working budget.

Responsibilities

• Maintain open and proactive communication with the board of directors and homeowners.
• Guide the board in making informed financial decisions, including preparing and presenting budgets.
• Analyze monthly financial reports and create variance reports to ensure transparency and accuracy.
• Generate and present monthly management reports to the board.
• Coordinate and oversee maintenance projects, working closely with vendors and contractors.
• Ensure daily operations of your community run smoothly and efficiently.
• Regularly attend board meetings as well as internal meetings.
• Supervise administrative and maintenance staff (if applicable).
• Manage short- and long-term objectives and goals of the HOA.
• Develop and recommend the annual operating budget and mid-year forecast in collaboration with HOA committees.
• Recommend and oversee third-party service providers and contractors.
• Provide recommendations for aesthetic, maintenance, and safety improvements to the community.
• Engage with HOA committees such as Finance, ARC, Infrastructure, Landscaping, Marine, and Security, providing guidance to drive excellence.
• Supervise the on-site work order process (if applicable).
• Work closely with external professionals, including engineers, attorneys, insurance professionals, and construction management firms.
• Ensure emergency preparedness and consistent execution of storm management protocols.
• Perform additional job functions as assigned, including direct oversight of on-site staff.

Skills

Client relations

Tech adaptability

MS Office

Financial analysis

HOA insurance

Vendor negotiations

Meeting governance

Budgeting

Education

Associate degree

CAI designation

Tools

Microsoft Office (Excel/Word/Outlook)

Job description

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

As a Community Manager, you will manage a portfolio of homeowner’s associations, build strong relationships with your boards of directors, and provide them with trusted guidance. This role requires a balance of financial expertise and excellent interpersonal skills to help communities thrive. Our managers are supported internally by teams of specialists dedicated to assisting both you and the communities we serve.

What You'll Do Here

• Maintain open and proactive communication with the board of directors and homeowners.
• Guide the board in making informed financial decisions, including preparing and presenting budgets.
• Analyze monthly financial reports and create variance reports to ensure transparency and accuracy.
• Generate and present monthly management reports to the board.
• Coordinate and oversee maintenance projects, working closely with vendors and contractors.
• Ensure daily operations of your community run smoothly and efficiently.
• Regularly attend board meetings as well as internal meetings.
• Supervise administrative and maintenance staff (if applicable).
• Manage short- and long-term objectives and goals of the HOA.
• Develop and recommend the annual operating budget and mid-year forecast in collaboration with HOA committees.
• Recommend and oversee third-party service providers and contractors.
• Provide recommendations for aesthetic, maintenance, and safety improvements to the community.
• Engage with HOA committees such as Finance, ARC, Infrastructure, Landscaping, Marine, and Security, providing guidance to drive excellence.
• Supervise the on-site work order process (if applicable).
• Work closely with external professionals, including engineers, attorneys, insurance professionals, and construction management firms.
• Ensure emergency preparedness and consistent execution of storm management protocols.
• Perform additional job functions as assigned, including direct oversight of on-site staff.

Requirements

• Proven ability to build strong relationships with clients and vendors.
• Strong proficiency in learning and using new technology.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Experience reviewing and analyzing financial reports.
• Familiarity with HOA insurance policies and risk management.
• Understanding of contractual bidding processes and vendor negotiations.
• Knowledge of proper meeting procedures and governance for HOA boards.
• Ability to develop and maintain a comprehensive working budget.

Preferred Education, Licensing, and Experience:

• 1-2 years of experience in HOA management (strongly preferred).
• CAI designation(s) strongly preferred.
• Associate degree or higher preferred.

Salary & Benefits:

The salary range for this position is up to $65,000 annually, determined by the candidate’s qualifications and will be further discussed during the interview process.

The compensation package includes:

• Paid Time Off
• Company Paid Holidays
• Comprehensive medical, dental, and vision plans
• 401(k)
• Life Insurance
• Short-term & Long-term Disability
• Accident & Critical Illness coverage
• Employee Assistance Program
• Bonus opportunities (to be discussed in the interview)
• Cell phone stipend
• Business mileage reimbursement

Life in Charleston, SC

If you have considered relocating to a new area, Charleston, SC, has a lot to offer. With tons of shopping, restaurants and live entertainment opportunities, historical attractions, and beautiful beaches, Charleston would make the perfect home for someone looking to have the perks of both city and coastal living at their fingertips.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.