Community Association Manager

Discovery Land Company; Northern (KY); Hybrid; USD 95,000 - 135,000; Full time

Benefits offered by this job

Competitive Pay + Bonus

Medical, Dental, Vision Benefits

401k Contribution

Paid Time Off and 11 Paid Holidays

Professional development and upwardmob

Job summary

Discovery Land Company is seeking a Community Association Manager at Makena Golf & Beach Club on Maui, HI. The CAM will manage and oversee assigned associations, coordinating with Boards, homeowners, and vendors to ensure governance, budgets, and strategic goals are met.

The role requires collaboration across communities, including frequent travel to Kauai. A bachelor’s degree and CAM/CMCA/AMS/PCAM certification are preferred, with 3–5+ years of related experience and strong financial acumen.

Qualifications

• 3–5+ years of community association or property management experience.
• Budgeting, forecasting, and financial analysis proficiency.
• Excellent communication skills and proficiency with MS Office.

Responsibilities

• Serve as primary liaison to Board, homeowners, and committees for Makena Golf & Beach Club and North Shore Preserve.
• Prepare and deliver Board meeting agendas, reports, and packages on time.
• Attend Board and annual meetings and provide proactive guidance on operations and finances.
• Monitor financial health: assessments, delinquencies, variances, and budgets.
• Oversee vendor relationships including procurement and contracts; support capital planning.

Skills

Communication

Financial analysis

Budgeting

Strategic planning

Vendor management

Team collaboration

Time management

Multitasking

English fluency

Education

Bachelor’s degree in Business Administration

Hospitality management background

Tools

Property management systems

Microsoft Office

Job description

This role will be located at one of Discovery Land Company’s locations: Makena Golf & Beach Club, set on Maui, HI. Makena is seeking a Community Association Manager to join the HOA Department. The Community Association Manager (CAM) is responsible for the comprehensive management, administration, and strategic oversight of assigned community associations. This role serves as the primary liaison between the Board of Directors, homeowners, vendors, and external stakeholders, ensuring the community operates in alignment with governing documents, financial objectives, and long-term strategic goals. This position requires minimum travel for two days per month from Maui to Kauai.**Responsibilities*** Serve as the primary advisor and liaison to the Board of Directors, homeowners, and committees for Makena Golf & Beach Club and North Shore Preserve.* Prepare and deliver Board meeting agendas, management reports, and Board packages within established timelines.* Attend Board meetings and annual meetings.* Provide proactive guidance to the Board on operational, financial, and strategic matters.* Ensure the Board is informed of significant issues, including legal actions, risk factors, and community impacts.* Develop annual goals and objectives that inform operating and capital budgets.* Review monthly financial statements and present clear, concise management summaries to the Board.* Monitor assessment collections, delinquencies, and overall financial health of the association.* Analyze budget variances, identify trends, and proactively communicate risks and recommendations.* Actively participate in long-term strategic planning, incorporating resident feedback and evolving community needs.* Maintain accurate and organized association records, including contracts, unit files, and official documentation.* Ensure effective use of management tools such as annual calendars, action item tracking, and project plans.* Oversee accounts payable processes in accordance with internal procedures.* Assist in managing vendor relationships including procurement, contract negotiation, and performance evaluation.* Provide recommendations to the Board regarding capital improvements and long-term maintenance planning.* Maintain a comprehensive understanding of the community’s Covenants, Conditions & Restrictions (CC&Rs) and ensure compliance.* Support architectural review processes and enforce community standards through inspections and communication.* Ensure operations align with governing documents, state regulations, and internal policies.* Support the activation and onboarding of new communities, including budget development, insurance procurement, and establishment of governing structures.* Perform other responsibilities as assigned to support the needs of the Association and management company.* Other duties as needed.**Qualifications*** Bachelor’s degree in Business Administration, Hospitality, or related field (preferred).* Professional certification in community association management (CAM, CMCA, AMS, and/or PCAM) required.* 3–5+ years of community association or property management experience, preferably in a high-service or resort-style environment.* Strong financial acumen, including budgeting, forecasting, and financial analysis.* Excellent communication skills.* Proficiency with property management systems and Microsoft Office Suite.* Ability to lift and carry items up to 50 pounds as needed.**Core Competencies*** Strategic thinking and planning* Relationship management and communication* Problem-solving and decision-making* Attention to detail and execution* Ability to work in a team environment* Ability to stay calm and focused during the busiest of times* Ability to work a flexible schedule, including evenings, weekends, and holidays and a shift greater than eight (8) hours in length.* Ability to read, write, speak and understand English; additional languages preferred* Ability to meet the physical demands of the position including, but not limited to, working indoors and outdoors, standing, walking, and moving for periods of greater than four (4) hours, and lifting, carrying, bending, stooping, squatting, reaching, pushing and pullingBenefits • Competitive Pay + Bonus • Medical, Dental, and Vision Benefits • 401k Contribution • Paid Time Off and 11 Paid Holidays • Professional development and upward mobility opportunities