Community Association Manager

Affinity Management Services, LLC; Miami (FL); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Fully paid medical insurance

401(K) plan after 90 days

Job summary

Affinity Management Services, LLC is seeking a seasoned Community Association Manager to foster well‑managed communities. You will engage with boards, address owner needs, supervise vendors, and oversee the association’s finances.

The role requires 5+ years in management, experience with high‑rise condominiums/HOAs, and an active CAM license; bilingual English/Spanish is preferred.

Qualifications

• Bilingual English/Spanish preferred; strong communication.
• Active CAM license is required.
• Minimum 5 years of management experience.
• Experience with high‑rise condominiums and HOA management.
• Proficient with basic computer tools such as MS Office.

Responsibilities

• Maintain professional relationships with the Board and homeowners; promptly address service requests.
• Manage vendors and supervise service quality.
• Plan and implement systems for asset protection and records management.
• Inspect the community and enforce safety rules.
• Investigate accidents and prepare written reports.
• Prepare meeting agendas and support Board meetings.

Skills

Bilingual English/Spanish

Management experience

HOA/Condo management

High-rise knowledge

Education

Active CAM License

Tools

MS Office/Computer skills

Job description

Position Overview

As a Community Association Manager at Affinity Management Services, you will play a pivotal role in fostering thriving and well‑managed communities. Your responsibilities will include cultivating positive relationships with association boards, addressing unit owners’ needs, managing vendors, and overseeing the association's finances.

Key Responsibilities

• Develop and maintain a professional relationship with the Board of Directors and homeowners, promptly addressing service requests and investigating serious complaints.
• Develop and foster relationships with association vendors to ensure cooperation and supervise the quality of their services.
• Plan, direct, and oversee the implementation of comprehensive systems for the protection of community assets and records in a professional manner.
• Inspect the community and facilities to determine maintenance and security needs. Ensure safety rules are communicated and enforced.
• Investigate accidents and claims for property damage, including damage or destruction to common elements, and prepare fully written reports.
• Prepare meeting agendas, supervise file and record management, and attend Board of Directors and Annual or Special Meetings.
• Assist in the preparation of monthly financial reports, ensuring accuracy and variance trend analysis.
• Manage the association's finances, understand financial statements, and provide guidance to the board to make sound decisions.
• Prepare the association's annual budget, analyze expenses item by item, and suggest adequate funding for financial responsibility.
• Prepare RFPs for job requests and analyze bids to ensure an accurate comparison and presentation of project specifications.
• Provide reports to the Board of Directors with recommendations to enhance community appearance, values, and promote harmony among residents.
• Respond to and act on association emergencies in a timely manner.
• Manage major improvement projects, including preparing RFPs for projects exceeding $10,000, coordinating meetings, and overseeing vendor interactions.
• Schedule and review staff assignments to ensure adequate coverage while working within the assigned budget.
• Review and approve payroll for direct employees and vendor invoices before payment.

Requirements

• Bilingual (English, Spanish) Preferred.
• Active CAM License.
• Minimum 5 years of management experience.
• Experience with High‑Rise Condominiums and HOA Management.
• General computer skills.

Job Specs

Schedule: Monday – Friday 9 am – 5 pm (nighttime meetings & emergency calls will be required).

Salary: $100K.

Who We Are

At Affinity Management Services, we are passionate about community association management. We value knowledge sharing and welcome new team members who enjoy the challenges of community association and property management, including homeowners associations, condominiums, and apartments.

Our Values

• Relationship Focus: Be reliable to all, take ownership, work collaboratively.
• Teamwork: Commit to self‑development, set high standards, hold yourself and others accountable.
• Professionalism: Instill trust, be open and honest, be an active listener.
• Solutions Driven: Get things done, achieve results, think outside the box.
• Celebrate the wins: Praise our milestones, highlight achievements.

What We Offer

• Fully paid medical insurance.
• Voluntary dental, vision, life insurance, and short‑term disability.
• 401(K) plan after 90 days of employment.

Additionally, we provide competitive pay, paid time off, a respectful, caring, and positive working environment. You will have opportunities for growth and promotion within the organization, including specialized training, industry‑related organization memberships, and mentoring support to help you achieve your career development aspirations.

Note: The company provides a disclaimer that the job post may not be an exhaustive list of all responsibilities and requirements, and the essential functions of the job may change based on business necessity.

Affinity Management Services is committed to a non‑smoking and drug‑free environment. We are dedicated to fair treatment of all applicants and associates without regard to factors such as race, national origin, sex, age, disability, veteran status, sexual orientation, or gender identity, as protected by law.