Community Association Manager

Socket.dev; Irvine (CA); Hybrid; USD 85,000 - 110,000; Full time

Benefits offered by this job

Hybrid and Flexible working

Medical (HMO and PPO)

Dental and Vision

401(k) with Company Match

Cell Phone Stipend

Mileage Reimbursement

Paid Time Off

12 Paid Holidays

Employee Assistance Program

Job summary

Keystone Pacific Property Management, LLC in Irvine, CA seeks an experienced HOA portfolio manager to oversee a diverse set of community associations. The role requires strong client service, leadership, and strategic guidance to boards, vendors, and homeowners.

You will coordinate regular board meetings, monitor budgets, and ensure retention through exceptional service. A hybrid work arrangement and comprehensive benefits support work-life balance.

Qualifications

• 3–4 years of HOA management experience
• 2–3 years of customer service experience
• CAI or CACM certification a plus
• Bachelor’s degree preferred

Responsibilities

• Manages all operations for a portfolio of community associations.
• Provides leadership and consulting on HOA best practices.
• Runs monthly, bimonthly, quarterly, and annual board meetings.
• Interacts with boards, vendors, contractors, and homeowners.
• Maintains client satisfaction and account retention.

Skills

Client service

Leadership

Communication

Organization

Time management

Relationship building

Education

Bachelor’s degree preferred

High School Diploma or GED required

CAI or CACM certification a plus

Tools

MS Office

Outlook

Excel

PowerPoint

HOA software

TEAMS

Job description

Keystone Pacific Property Management, LLC is a prestigious property management firm headquartered in Irvine, CA, with offices throughout Northern and Southern California, Colorado, and Idaho. Since 1982, we have led the way in providing superior customer care for our clients in planned-unit developments, condos, mixed-use, commercial, new project developments, large scale onsite communities, and master-planned community associations.

Keystone is a company dedicated to empowering our team members to improve people’s lives beyond expectations. We set ourselves apart by providing an excellent level of service to our team members and clients.

As a member of our team, your talents will be nurtured and your contributions will be supported in a value-based environment that fosters the type of professional quality our customers have come to rely upon.

We provide an environment for people that nurtures leadership and promotes personal success and reward those who exceed expectations. We foster a culture of open feedback and continuous growth.

We're thrilled to share that Keystone is officially certified as a Great Place to Work! This recognition reflects our commitment to fostering a positive and supportive work environment where everyone can thrive. We invite you to learn more about what makes Keystone special by checking out our certification details.

Summary

Manages a portfolio of community associations. Provides excellent customer service while interacting with internal and external customers, including homeowners, board members, committee members, and vendors. Must maintain client satisfaction and account retention.

Why Join Keystone?

What We Offer:

• Competitive Salary
• Hybrid and Flexible working arrangements
• Work-Life Balance
• Opportunities for Career GrowthTraining and mentorship from successful leaders in the HOA industry
• Support for Continued Education
• Cell Phone Stipend
• Mileage Reimbursement
• Medical (HMO and PPO), Dental, and Vision
• Flexible Spending Account
• Pet Insurance
• Pre-Paid Legal
• Employer Paid Basic Life/AD&D Insurance
• Voluntary Life and Short-Term Disability Insurance
• Free Employee Assistance Program
• 401(k) Retirement plan with Company Match
• Financial and Health/Wellness Education
• Paid Time Off (PTO)
• 12 Paid Holidays (Floating Holiday/Half Days/Early office closure before certain major holidays)

Essential Job Duties and Responsibilities:

• Manages all operations for a portfolio of community associations.
• Provides leadership and consulting with our clients on best practices with regard to the management and oversight of their community.
• Manages and runs monthly, bimonthly, quarterly, and annual Board Meetings.
• Works extensively with the Board of Directors, vendors, contractors, and homeowners within the various communities.
• Meets with Associations 1-2 times a week.
• Manages and assists in special projects.
• Creates budgets and manages financials.
• Complies with company policies and procedures.
• Responsible for Client Satisfaction and Account Retention.
• Practices and adheres to Keystone’s Core Values, Mission, and Vision.
• Any additional job duties as required by the supervisor.

Requirements

Qualification Requirements:

• Must possess a valid Driver’s License and maintain a clean MVR.
• Must have reliable transportation and the ability to drive to and from communities.
• Must be able to attend and participate in night meetings.
• Strong knowledge of the HOA industry.
• Excellent client service orientation. Responsive, follows up, and closes the loop with clients.
• Strong computer skills. Proficient in MS Office, TEAMS, Outlook, Word, Excel, PowerPoint, and HOA software experience
• Strong attention to detail.
• Ability to maintain a positive attitude.
• Possess strong leadership and collaboration skills.
• Excellent interpersonal, influencing, and relationship-building skills.
• Strong verbal and written communication.
• Effective organizational and time management skills. Ability to manage multiple tasks and priorities and meet deadlines.
• Demonstrated strengths in working independently and in a team environment.
• Verifiable references.Able to pass a background check.

Education and/or Experience:

• 3 to 4 years of experience in an HOA management role.
• 2 to 3 years of experience in customer service.
• CAI or CACM Certification(s) a plus.
• Bachelor’s Degree preferred.
• High School Diploma or GED required.

Work Environment:

The work environment and physical demands described here are representative of those a team member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

• Ability to drive to communities.
• Ability to sit, stand, and operate business equipment.
• Typical office environment with low-level noise exposure.

Reasonable accommodation will be provided for qualified individuals with disabilities and disabled veterans in job application procedures. If you have any difficulty using our online system, send an email to [e-mail] for assistance. Please include a description of your requested accommodation, your name, and contact information. Note: This email address is not for general employment inquiries. Keystone will not respond to inquiries that are not related to the accessibility of the online application system by individuals with disabilities.

Keystone Pacific Property Management, LLC is an equal opportunity employer. All applicants will be subject to a Background and MVR Check.