Communications Ops Coordinator & Executive Assistant

Carnegie Corporation; New York (NY); On-site; USD 85,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Wellness program

Paid time off

Job summary

The Andrew Carnegie Foundation seeks an Operations Coordinator for its Communications team in New York. You will provide administrative, budget, and operational support to a twelve-member department and serve as the executive assistant to the Chief Communications Officer.

The role emphasizes initiative, collaboration, and efficiency with strong Microsoft Office skills, especially Excel. A background in communications or journalism is preferred.

Qualifications

• Undergraduate degree or 5+ years administrative experience.
• Meticulous attention to detail and accuracy.
• Excellent organizational, writing, and oral communication skills.
• Fluency with Microsoft Office, esp. Excel; SharePoint/OneDrive.
• Discretion, initiative, flexibility, and sound judgment.
• Experience with contract management or accounting preferred.
• Employer-paid health insurance and retirement plan contributions; wellness program and generous PTO.

Responsibilities

• Administrative support: manage CCO calendar, meetings, travel, and expenses.
• Budget support: monitor budget, prepare monthly reports, and process invoices.
• Department support: organize systems, events, files, publications, inventory, and supplies.
• Executive and cross-department collaboration to improve efficiency and impact.

Skills

Attention to detail

Organizational skills

Writing

Oral communication

Discretion

Initiative

Judgment

Education

Undergraduate degree

Tools

Excel

SharePoint

OneDrive

Job description

The Andrew Carnegie Foundation seeks an Operations Coordinator for its Communications team in New York. You will provide administrative, budget, and operational support to a twelve-member department and serve as the executive assistant to the Chief Communications Officer.

The role emphasizes initiative, collaboration, and efficiency with strong Microsoft Office skills, especially Excel. A background in communications or journalism is preferred.