Communications Operations & Admin Coordinator

Greenwood School District 50; Kansas; On-site; USD 38,000 - 55,000; Full time

Job summary

The Administrative Assistant for Communications at Greenwood School District 50 provides essential administrative support to the Communications Department, coordinating schedules, distribution of district messages, and engagement with students, staff, families and the community.

Reporting to the Executive Director of Communications, the role manages calendars, meetings, records, website updates, press materials, event logistics, and budget-related documents while ensuring confidentiality and

Qualifications

• High school diploma or equivalent required; associate's or bachelor's degree in marketing, communications, business administration, or a related field preferred.
• Minimum of 2–3 years of administrative support experience, preferably in a school district, public sector, or communications environment.
• Experience supporting senior‑level administrators or executives preferred.

Responsibilities

• Provide direct administrative support to the Executive Director of Communications, including calendar management, meeting coordination, and correspondence.
• Serve as the Communications Department's central point of contact, responding to inquiries and routing requests appropriately.
• Assist in the preparation, editing, and distribution of district communications, including press releases, newsletters, social media content, and internal and external messaging.
• Coordinate logistics for events, board meetings, and community engagement initiatives.
• Maintain organized records of communications materials, media contacts, and departmental files.
• Support website updates and content management, ensuring timely and accurate information is published.
• Monitor and track media coverage and assist with compiling reports and analytics related to communication efforts.
• Process purchase orders, invoices, and budget-related documentation for the department.
• Assist with crisis communication logistics, including coordinating materials and distributing communications as directed.
• Collaborate with schools and departments to support communication needs and ensure alignment with district messaging.
• Maintain confidentiality of sensitive information and exercise sound judgment in all communications.
• Perform other duties as assigned by the Executive Director of Communications.

Job description

The Administrative Assistant for Communications at Greenwood School District 50 provides essential administrative support to the Communications Department, coordinating schedules, distribution of district messages, and engagement with students, staff, families and the community.

Reporting to the Executive Director of Communications, the role manages calendars, meetings, records, website updates, press materials, event logistics, and budget-related documents while ensuring confidentiality and