Communications & Engagement Coordinator

Rightsize Facility; Illinois; On-site; USD 45,000 - 65,000; Full time

Job summary

Rightsize Facility in Illinois is seeking a Communications & Engagement Coordinator to support business development, marketing and CRM initiatives. You will help move projects, research opportunities and enable a high-performing sales team to operate at its best.

This role suits a highly organized, proactive communicator who enjoys collaboration, event support and content creation. If you’re excited by growth, research and strategic outreach, we’d love to meet you.

Qualifications

• Bachelor's degree preferred in Business, Marketing, Communications or related field.
• 2-3 years of experience supporting business development, sales, marketing or CRM administration.
• Experience with CRM platforms (NetSuite preferred).
• Strong proficiency with Microsoft Office, particularly Excel, Word, Outlook and PowerPoint.

Responsibilities

• Partner with Business Development Managers and leadership to support growth initiatives.
• Prepare reports, scorecards and activity tracking to inform decisions.
• Coordinate calendars, meetings and leadership communications.
• Build and maintain prospect and client records in CRM; research target companies.
• Create prospect lists and audience segmentation for outreach campaigns.
• Maintain sales data, pipeline reporting and lead management processes.
• Coordinate business development email campaigns and targeted communications.
• Assist with social media initiatives to strengthen brand presence.
• Help coordinate networking events and client experiences.
• Monitor market activity and identify opportunities for growth.

Skills

Organization

CRM experience

Marketing tools

Research skills

Communication

Education

Bachelor's degree

Tools

NetSuite

MS Office

Job description

Great business development doesn't happen by accident. Behind every new client relationship, networking event, marketing campaign and sales opportunity is a team working together to make it happen.

We're looking for a Communications & Engagement Coordinatorwho thrives on organization, collaboration and continuous improvement. This role is ideal for someone who enjoys keeping projects moving, uncovering new opportunities through research and helping a high-performing sales team operate at its best.

If you're excited by business development, marketing and commercial real estate and you're looking for a career where you'll make a measurable impact every day, we'd love to meet you.

Who We Are

Rightsize Facility is a nationwide office interiors and facility services firm trusted by Fortune 500 companies, growing businesses and everything in between.

Through our PLAN | FURNISH | SERVICE approach, we create smarter workplaces by providing furniture, relocation, decommissioning and facility services that help organizations work better.

We're passionate about what we do, serious about delivering exceptional results and always looking for new ways to improve. Our culture is built around teamwork, innovation and continuous growth. We celebrate wins together, support one another and genuinely enjoy coming to work every day.

Who You Are

• Exceptionally organized and detail-oriented.
• A proactive problem solver who enjoys finding ways to improve processes.
• Comfortable balancing multiple priorities in a fast-paced environment.
• A strong communicator with excellent written and verbal communication skills.
• Curious by nature and energized by research, strategy and helping others succeed.
• Tech-savvy and comfortable learning CRM platforms, marketing tools and business development technology.
• A collaborative team player who enjoys supporting others while taking ownership of your own work.

What You'll Do

Support Business Development Success

• Partner closely with our Business Development Managers and leadership team to support strategic growth initiatives.
• Prepare business development reports, scorecards and activity tracking that help drive informed decisions.
• Coordinate calendars, meetings, follow-up communications and leadership initiatives.
• Support business development strategy sessions and leadership communications.
• Build, maintain and continually improve prospect and client records within our CRM.
• Research target companies and develop detailed account profiles.
• Create targeted prospect lists and audience segmentation for outreach campaigns.
• Maintain accurate sales data, pipeline reporting and lead management processes.

Marketing & Communications

• Coordinate business development email campaigns and targeted communications.
• Assist with social media initiatives that strengthen the Rightsize brand and industry presence.

Event Planning & Industry Engagement

• Help coordinate networking events, lunch & learns, trade shows and client experiences.
• Support our business development team before, during and after industry events.
• Create promotional materials, attendee communications and event content including photography and video.

Market Research & Strategic Growth

• Monitor market activity, identify emerging opportunities and support strategic prospecting initiatives.
• Analyze lead data and market trends to help uncover new business opportunities.Continuously look for ways to improve business development processes and operational efficiency.

What You'll Bring

• Bachelor's degree in Business, Marketing, Communications or a related field preferred.
• 2-3 years of experience supporting business development, sales, marketing or CRM administration.
• Experience with CRM platforms (NetSuite preferred).
• Strong proficiency with Microsoft Office, particularly Excel, Word, Outlook and PowerPoint.
• Experience with social media and marketing platforms is preferred
• Experience in the commercial interiors industry is preferred

Why Join Rightsize

• Join a collaborative, high-performing team that genuinely enjoys working together.
• Work alongside experienced business development professionals and company leadership.
• Build valuable relationships throughout Chicago's commercial real estate and design community.
• Gain exposure to sales strategy, marketing, CRM management and executive-level business development.
• Develop skills that can lead to future opportunities in business development, relationship management and leadership.
• Competitive compensation, comprehensive benefits and ongoing opportunities for professional growth.