Communications Coordinator

ADP, Inc.; Hobe Sound (FL); On-site; USD 40,000 - 55,000; Full time

Job summary

ADP, Inc. in Hobe Sound, FL is seeking a Communications Coordinator to support internal and external communications.

The role focuses on production, scheduling, and managing journals, bulletins, signage, and event materials to ensure timely, polished information across channels. The Communications Coordinator will handle the daily flow of event notices, schedule updates, and promotional collateral while maintaining consistency with Club branding and Member expectations.

Qualifications

• Associate degree or equivalent and two years of related experience and/or training.
• Experience in proofreading, design, and/or project coordination a plus.
• Familiarity with digital platforms such as NorthStar/Nexus.

Responsibilities

• Produce and Manage Monthly calendar, weekly bulletin, website, and bulletin boards.
• Produce and distribute publications, flyers, and signage for Club and Committee events.
• Support tournaments, dinners, and special events with name badges, labels, and printed materials.
• Publish seasonal highlights and brochures and coordinate the Summer Reciprocal Program.
• Ensure all communications meet Club branding standards and proofread for accuracy.
• Provide operational and administrative support, including Member notices and Member technology assistance.
• Detail oriented with a focus on accuracy in documents, records, and scheduling.

Skills

Organization

Time management

Written communication

Verbal communication

Canva

InDesign

Microsoft Office

Education

Associate degree or equivalent and two years of related experience

Tools

Canva

InDesign

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Communications Coordinator

Full Time Regular Hobe Sound, FL, US

JOB SUMMARY

The Communications Coordinator plays a vital role in supporting the Club’s internal and external communications. This position is responsible for producing and managing journals, bulletins, signage, and event materials to ensure Members receive timely, polished, and accurate information across all channels. With a strong focus on production, scheduling, and support, the Communications Coordinator manages the daily flow of event notices, schedule updates, and promotional collateral, all while maintaining consistency with Club branding and Member expectations.

ESSENTIAL DUTIES AND KEY RESPONSIBILITIES

• Produce and Manage Monthly calendar, weekly bulletin, website, and bulletin boards.
• Produce and distribute publications, flyers, and signage for Club and Committee events.
• Support tournaments, dinners, and special events with name badges, labels, and printed materials.
• Publish seasonal highlights and brochures and coordinate the Summer Reciprocal Program.
• Ensure all communications meet Club branding standards and proofread for accuracy.
• Provide operational and administrative support, including Member notices and Member technology assistance.
• Detail oriented with a focus on accuracy in documents, records, and scheduling.

KEY SKILLS AND ATTRIBUTES

• Trusted with sensitive executive and Member information, exercising discretion and confidentiality.
• Highly organized with strong time management skills to coordinate multiple projects and deadlines.
• Excellent written and verbal communication, including drafting and editing professional correspondence.
• Proficient with Microsoft Office Suite, shared file systems, and Club software platforms.
• Proactive and resourceful in problem-solving and anticipating needs.
• Ability to balance recurring tasks with event-driven deadlines.
• Professional presence, maintaining composure and discretion in all interactions.
• Collaborative team player, working effectively across leadership, staff, and Members.

QUALIFICATIONS

• Basic design proficiency (Canva, InDesign, and Microsoft Suite).
• Excellent attention to detail and proofreading ability.
• Familiarity with digital platforms such as NorthStar/Nexus.

EDUCATION and/or EXPERIENCE

Associate degree or equivalent and two years of related experience and/or training, or an equivalent combination of education and experience.

Experience in proofreading, design, and/or project coordination a plus.

CERTIFICATES, LICENSES, REGISTRATIONS

Valid Driver’s License.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made.

Regularly required to sit, stand, and use hands to finger, handle, or feel.

Occasionally required to walk, stoop, kneel, crouch, crawl, and reach with hands and arms.

Occasionally required to lift and/or move up to 10 pounds.

Must have the sensory abilities to hear, speak, and see clearly, with vision sufficient to bring objects into sharp focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made.

Occasionally exposed to outdoor weather conditions.

Moderate noise level consistent with an office setting.