Communications & Coordination Assistant

Alphabe Insight Inc; Baton Rouge (LA); On-site; USD 40,000 - 45,000; Full time

Job summary

Catch Vibe Voice is seeking a Communications Assistant to support internal and external communications, ensuring information is organized, accurate, and delivered professionally.

The role suits someone with excellent communication, strong organizational skills, and attention to detail. You will collaborate across teams to draft materials, coordinate meetings, and maintain consistent messaging for clients and partners.

Qualifications

• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Professional and confident communication style.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and deadlines.
• Comfortable working independently and as part of a collaborative team.
• Strong interpersonal and relationship-building skills.
• Ability to handle information with professionalism and discretion.
• Adaptable, proactive, and solution-oriented mindset.
• Comfortable using common office, communication, and productivity tools.

Responsibilities

• Assist with daily internal and external communications.
• Prepare, review, and organize professional correspondence and communication materials.
• Respond to inquiries and ensure messages are directed to the appropriate team members.
• Support the coordination of meetings, projects, presentations, and company initiatives.
• Maintain organized records, documents, contact information, and communication materials.
• Assist with drafting announcements, presentations, reports, and other business communications.
• Communicate professionally with clients, partners, vendors, and internal departments.
• Help maintain consistent messaging and communication standards across the organization.
• Coordinate schedules, deadlines, follow-ups, and administrative communication tasks.
• Collaborate with different departments to ensure information is shared accurately and efficiently.
• Identify opportunities to improve communication processes and team organization.

Skills

Communication

Organizational

Time management

Detail oriented

Independent work

Collaboration

Interpersonal

Discretion

Adaptable

Tools proficiency

Job description

Catch Vibe Voice is seeking a Communications Assistant to support internal and external communications, ensuring information is organized, accurate, and delivered professionally.

The role suits someone with excellent communication, strong organizational skills, and attention to detail. You will collaborate across teams to draft materials, coordinate meetings, and maintain consistent messaging for clients and partners.