Communications Assistant

Center for Victims; Pittsburgh (Allegheny County); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health, Dental and Vision Benefits

Paid Time Off Benefits

Shift differential for Second/Third Sh

15 Paid Holidays

Short Term Disability and Life Ins.

Retirement Plan

Employee Assistance Program

Mileage/cell phone reimbursement

PSLF program eligibility

Job summary

Center for Victims (CV) is seeking a Communications Assistant to support internal and external communications, development and outreach efforts. The role provides administrative and programmatic support to the organization's development, public relations and awareness activities.

The position involves event coordination, production of marketing materials, calendar management, grant support and data/document preparation. Strong communication, teamwork and confidentiality are essential.

Qualifications

• College degree preferred or high school diploma and at least five years of experience in administrative support.
• Excellent verbal and written communication skills.
• Completion of mandatory victim assistance training including domestic violence, sexual assault/rape crisis, & other crimes and basic conflict resolution training – provided by the organization.
• Ability to secure Act 33 and 34 (Child Abuse and Criminal History) and FBI clearances.
• Proficient in Microsoft Office Programs; computer/database skills including ability to learn state, county, and CV’s various software programs.
• Self-directed with strong problem-solving abilities and flexibility to meet the needs of the organization.

Responsibilities

• Assists with organizing CV events, outreach and awareness activities including logistics coordination and preparation of materials.
• Helps coordinate the organization’s presence and participation in community events to maintain consistent branding and messaging.
• Assists with the production of public relations and marketing materials such as educational brochures, flyers, newsletters, branded giveaways, annual reports, etc.
• Maintains the SharePoint calendar for organization-wide events and various community events to keep staff informed.
• Assists in recruiting, orienting/training, and managing the organization’s in direct service volunteers.
• Prepares and edits correspondence, presentations, reports and other documents.
• Assists in preparing grant reports, proposals, and gathering documentation or data for grant submissions.
• Assists with fundraising activities and events, including third-party fundraisers; serve as the primary contact with third-party organizers and handle logistics and materials distribution.
• Creates office systems to support Development projects and operations.
• Attends staff meetings as scheduled and participates in in-service trainings.

Skills

Verbal communication

Written communication

Teamwork

Problem-solving

Confidentiality

Education

College degree preferred

High school diploma + 5 years admin experience

Tools

Microsoft Office

Database skills

Job description

Center for Victims (CV) is announcing a position opening. Have you recently earned a degree and are looking to gain skills, work experience and professional development? Are you a seasoned professional looking to make an even bigger impact? We invite you to join us today!

POSITION: Communications Assistant

The Communications Assistant plays a key role in supporting the organization’s internal and external communication efforts. The position provides administrative and programmatic support to the development, public relations and awareness, and community outreach functions of the organization. The Assistant contributes to strategic communication initiatives aimed at increasing the organization’s visibility and strengthening its public image.

Responsibilities:

Event Coordination

• Assists with organizing CV events, outreach and awareness activities including logistics coordination and preparation of materials.
• Helps coordinate the organization’s presence and participation in community events to maintain consistent branding and messaging, enhancing the organization’s visibility.

Marketing Materials

• Assists with the production of public relations and marketing materials such as educational brochures, flyers, newsletters, branded giveaways, annual reports, etc. And ensures supplies are maintained and distributed within the community.

Calendar Management

• Maintains the SharePoint calendar for organization-wide events and various community events to keep staff informed.
• Assists in recruiting, orienting/training, and managing the organization’s in direct service volunteers.
• Tracks and coordinates the organization’s indirect volunteer activities and maintains records of volunteer time.
• Responds to volunteer inquiries; and collaborates with program and administrative staff to understand volunteer needs and opportunities.

Document Preparation and Grant Support

• Prepares and edits correspondence, presentations, reports and other documents.
• Assists in preparing grant reports, proposals, and gathering documentation or data for grant submissions.
• Assists with fundraising activities and events, including third-party fundraisers; serve as the primary contact with third-party organizers and handle logistics and materials distribution.

Other

• Creates office systems to support Development projects and operations.
• Attends staff meetings as scheduled and participates in in-service trainings.
• Performs other duties as requested/assigned.

Qualifications:

• College degree preferred or high school diploma and at least five years of experience in administrative support
• Excellent verbal and written communication skills.
• Completion of mandatory victim assistance training including domestic violence, sexual assault/rape crisis, & other crimes and basic conflict resolution training – provided by the organization.
• Ability to commit to additional training hours as required.
• Ability to secure Act 33 and 34 (Child Abuse and Criminal History) and FBI clearances.
• Ability to secure additional clearances/testing that may be required by funding regulations.
• Proficient in Microsoft Office Programs; computer/database skills including ability to learn state, county, and CV’s various software programs.
• Ability to work closely with others in a team environment.
• Supportive of organization’s mission along with sensitivity of cultural diversity and workplace harmony.
• Ability to adhere to CV’s confidentiality policy along with respect to sensitive, confidential client data and adherence to all Federal, State and local statutes.
• Self-directed with strong problem-solving abilities and flexibility to meet the needs of the organization.

CV offers the following benefit package for full time staff:

• Employee Health, Dental and Vision Benefits
• Paid Time Off Benefits
• Shift differential offered for Second and Third Shift
• 15 Paid Holidays
• Short Term Disability and Life Insurance
• Retirement Plan
• Employee Assistance Program
• Opportunity for employee reimbursements for mileage, parking and cell phone usage (position dependent)
• Opportunity to apply for PSLF Program (Paid Student Loan Forgiveness Program) for your work with a non-profit

CV is an equal employment opportunity employer. Employment decisions are based on merit and business needs, and not on race, color, citizenship status, national origin, ancestry, gender, gender identity or expression, sexual orientation, age, religion, creed, physical or mental disability, genetic information, pregnancy, marital status, parent status, veteran status, political affiliation or other factor protected by law. CV complies with the Aff…