COMMUNICATION SPECIALIST/911 DISPATCH

City-of-Ardmore; Ardmore (OK); On-site; USD 38,000 - 46,000; Full time

Job summary

City of Ardmore is seeking a Communications Specialist to handle 911 and non-emergency calls, enter data into CAD, and dispatch Police, Fire, and EMS personnel. The role requires quick decision-making, accurate record-keeping, and strong multitasking in a high-pressure environment.

Responsibilities include monitoring on-duty activities, coordinating with surrounding agencies, and assisting in training new staff.

Qualifications

• State Certified High School diploma or GED.
• 1 year experience in receiving and processing public service calls preferred.
• Possession of or ability to obtain OLETS and Telecommunicator CPR certifications within 6 months.

Responsibilities

• Answer 911 and non-emergency administrative calls.
• Enter and update call information in CAD.
• Dispatch Police/Fire/Ambulance personnel via radio system.
• Monitor and record activity of on-duty personnel.
• Operate OLETS terminal and disseminate information appropriately.
• Recall off-duty personnel as needed.

Skills

Multitasking

Effective communication

Typing 30 wpm

10-key data entry

Education

High School diploma

Tools

OLETS terminal

Job description

Position Purpose

Working under the Communication Manager, the Communication Specialist is responsible for receiving requests for Police/Fire/EMS services via 911 emergency and non-emergency phone calls and determining the appropriate response. The Communication Specialist is responsible for entering call information into the CAD system, dispatching appropriate personnel, and maintaining accurate records.

***OPEN UNTIL FILLED***

Essential Functions

• Answer 911 and non-emergency administrative calls.
• Enter and update call information in CAD (computer aided dispatch software).
• Dispatch appropriate Police/Fire/Ambulance personnel via radio system.
• Monitor and record activity of on-duty personnel.
• Operate OLETS terminal and disseminate information appropriately.
• Recall off-duty personnel, as needed.
• Work with surrounding agencies to provide law & fire response outside of the city limits.
• Clean communications center/workstation daily.
• May assist in training new employees, as needed.
• Perform any other related duties as required or assigned.

Communication Skills

• Ability to clearly and effectively communicate information and respond to questions on the phone, over the radio, and in person-to-person and small group situations.
• Tact in discussing problems, presenting data, and making recommendations with others within the department or with other departments or offices.

Critical Thinking Skills

• Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists.
• Frequent decision making of both minor and major importance.
• Very intense mental demand. Operations require very close and continuous attention for control of situations which require a high degree of coordination or immediate response.
• Operations require intermittent direct thinking to determine the most applicable way of handling emergency situations.

Other Required Skills

• Ability to follow and carry out written, oral or diagrammed instructions.
• Ability to multi-task and operate telephones, radios and other equipment simultaneously.
• Regular use of office machines and equipment.
• Basic knowledge of 10-Key, Alphanumeric Data Entry, Word processing/Typing, Spreadsheet, etc.

Education

• State Certified High School diploma or GED.

Requirements

• Valid Oklahoma State Driver’s License.

• One (1) year experience in receiving and processing public service calls in law enforcement or fire agency, preferred.
• Possession of, or the ability to obtain, OLETS Certification issued by the State of Oklahoma within six (6) months of hire date.
• Possession of, or the ability to obtain, a Telecommunicator CPR Certification within six (6) months of hire date.

Working Conditions

• Semi-repetitive type work which requires concentration for varied time cycles.
• Continuous exposure to elements such as noise, intermittent standing and walking; and occasional pushing, carrying or lifting.
• Shift work to include 12-hour shifts (day/night), holidays and weekends; subject to on-call status.

Physical and Environmental Requirements

• Stand – X
• Lift over 100 pounds – X
• Walk – X
• Work Indoors – X
• Sit – X
• Work Outdoors – X
• Use hands to finger, Handle, or feel – X
• Normal Vision with or without corrective lenses – close vision, distance vision, peripheral vision, depth vision, night vision, and adjust focus. Low to Moderate Noise Level – X
• Climb or balance – X
• Stoop, kneel, crouch, crawl, run or jump – X
• Talk or hear – X
• Taste or Smell – X
• Lift up to 25 pounds – X
• Lift up to 50 pounds – X

This is a Safety Sensitive position

This job has been classified as a “safety sensitive” position as defined by the United States Department of Transportation drug and alcohol testing regulations, the Oklahoma Standards for Workplace Drug and Alcohol Testing Act and/or Oklahoma Medical Marijuana laws. In this position, you will be subject to drug and alcohol testing, which might include random testing. Marijuana is one of the substances included in the drug panel screening. Possession of a Medical Marijuana license will not excuse you from the testing process, or the consequences of testing positive for Marijuana.

Required Testing

• Pass a typing test with minimum 30 wpm.
• pass 10-key at 70%
• Written exam covering: Reading, Listening, Problem Solving/Prioritizing, and Multi- tasking with combined minimum score of 70%

AN EQUAL OPPORTUNITY EMPLOYER