Commitment Preparer

Sterling Land Title Agency Inc; Dayton (OH); On-site; USD 40,000 - 62,000; Full time

Benefits offered by this job

Competitive compensation

Mentorship and training

Collaborative team environment

Job summary

Sterling Land Title Agency, Inc. in Dayton, Ohio seeks a detail-oriented Commitment Preparer to join our on-site Title team. You will enter data from title research, build commitment schedules, and ensure accuracy and compliance for closing preparations.

In this full-time role, expect collaboration with licensed title staff, coordinators, and clients, with emphasis on timely communication, quality control, and maintaining audit-ready files.

Qualifications

• You must read and extract key information from deeds, contracts, and tax records.
• You ensure accuracy and compliance in title commitments and related documents.
• You communicate findings clearly to licensed staff and clients.

Responsibilities

• Prepare Title Commitments by entering search data and populating templates per underwriter standards.
• Review and verify deeds, mortgages, legal descriptions, and tax records to extract key information.
• Identify discrepancies or data gaps and escalate to licensed staff before closing.
• Track curative tasks (POA/Trust, LLC/Corp docs) to keep closings on schedule.
• Coordinate with title officers, escrow coordinators, and post-closing staff to move files forward.
• Maintain file quality and ensure audit readiness.
• Communicate professionally with clients and partners.

Skills

High attention to detail

Organizational skills

Reading comprehension

Proactive communication

Willingness to learn

Customer service mindset

Systems proficiency

Education

High school diploma or equivalent

Tools

Title software

Document management systems

Job description

Sterling Land Title Agency, Inc. | Dayton, Ohio

Position Type: Full-Time | Reports To: Title Department Manager

About Sterling

Sterling Land Title Agency is a title insurance and escrow company serving the Dayton and surrounding area. We’re a tight-knit team of about 25, who differentiate ourselves through responsive, accessible service and problem-solving-focused relationships with clients and partner agents.

About the Role

We're looking for a detail-oriented and organized Commitment Preparer to join our Title team in a full-time, on-site role in the Dayton metropolitan area. In this role, you'll be the backbone of our commitment preparation process, working directly with licensed title professionals, coordinators, and clients to ensure every title commitment is accurate, compliant, and ready for closing.

You'll review title research, extract critical data, build out commitment schedules, flag issues before they become problems, and coordinate with internal and external team members to keep files moving forward. This isn't just a back-office role; you'll interact with clients and partner professionals regularly, so communication skills and a problem-solving mindset matter just as much as attention to detail.

Key Responsibilities

• Prepare Title Commitments: Accurately enter title search data and populate commitment templates in compliance with underwriter standards.
• Review & Verify Documents: Read deeds, mortgages, legal descriptions, tax records, and other documents to extract and record key information correctly.
• Identify & Escalate Issues: Flag discrepancies, potential title issues, or data gaps and elevate them promptly to licensed title staff so they can be resolved before closing.
• Track Curative Tasks: Monitor items like legal approvals, POA/Trust documents, LLC/Corporation docs, and other curative actions to keep closing timelines on track.
• Coordinate Across Teams: Work closely with title officers, escrow coordinators, post-closing staff, and external partners to clarify findings and ensure smooth file progression.
• Maintain File Quality: Organize and upload supporting documents, maintain file integrity, and keep everything audit-ready.
• Communicate Professionally: Provide clear, timely responses to internal and external inquiries; support clients as needed with professional, courteous communication.
• Meet Turnaround Times: Complete commitments within departmental timelines so the team can keep pace with closings.

What We're Looking For

• High Attention to Detail: You catch what others miss. Accuracy is non-negotiable.
• Organizational Skills: You can juggle multiple files, track deadlines, and prioritize effectively.
• Reading Comprehension: You're comfortable reading legal documents, deeds, and contracts and extracting key information.
• Proactive Communication: You ask clarifying questions, flag issues early, and keep teammates informed.
• Willingness to Learn: Title work has a learning curve. You're curious, coachable, and committed to mastering the role.
• Customer Service Mindset: You understand that we're supporting real estate transactions, your work directly affects people's closings.
• Proficiency with Systems: You're comfortable learning and using document management systems, templates, and title software.

Nice to Have but not Required

• Familiarity with title industry platforms or underwriter guidelines.
• High school diploma or equivalent.

What We Offer

• Competitive compensation and benefits package aligned with the local market.
• Supportive, collaborative team environment with mentorship from licensed title professionals.
• Opportunity to develop real expertise in the title and real estate industry.
• Clear performance expectations and paths for growth.
• Professional development and ongoing training.