Commissary Admin & Payroll Support

Pinkbox Doughnuts; Las Vegas (NV); On-site; USD 36,000 - 54,000; Full time

Job summary

Pinkbox Doughnuts in Las Vegas seeks a Commissary Administrative Assistant to keep operations running smoothly. This role handles timekeeping, payroll support, employee coordination, procurement, and inventory tasks in a fast-paced commissary environment.

You will prepare PAFs, schedule interviews, onboard new hires, process invoices, and liaise with purchasing and finance to manage costs and credits. Strong organizational skills and bilingual Spanish are highly valued.

Qualifications

• Bilingual Spanish fluency is highly preferred.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite and other administrative software.
• Excellent written and verbal communication skills.
• Attention to detail and ability to multitask.
• Previous administrative or clerical experience.
• Familiarity with inventory management and purchasing systems is a plus.

Responsibilities

• Timekeeping & Payroll Support: monitor timecards, discrepancies, missing punches, lunch breaks, and overtime.
• Submit discrepancy forms to HR with approval from the Commissary Manager.
• Assist with timecard approvals and payroll submissions every pay period.
• Employee Coordination: track time-off requests including PTO, vacation, and flex days.
• Prepare Personnel Action Forms (PAFs) for terminations, rehires, promotions, or pay adjustments.
• Coordinate interview schedules for new candidates and assist with onboarding tasks.
• Procurement & Inventory Management: place and track orders with vendors and record invoices; track commissary waste and inventory counts.
• Production Support: print daily reports and packing lists; process special orders and liaise with purchasing and finance.

Skills

Bilingual Spanish fluency

Organizational & time management

MS Office proficiency

Communication skills

Attention to detail

Administrative experience

Inventory familiarity

Job description

Pinkbox Doughnuts in Las Vegas seeks a Commissary Administrative Assistant to keep operations running smoothly. This role handles timekeeping, payroll support, employee coordination, procurement, and inventory tasks in a fast-paced commissary environment.

You will prepare PAFs, schedule interviews, onboard new hires, process invoices, and liaise with purchasing and finance to manage costs and credits. Strong organizational skills and bilingual Spanish are highly valued.