Commercial Title Assistant

W003 Old Republic Title Co.; Concord (CA); On-site; USD 47,000 - 50,000; Full time

Benefits offered by this job

Comprehensive medical plan

401(k) plan with company match

Paid time off

11 Company paid holidays

Health savings account

Job summary

Old Republic Title is seeking a Commercial Title Assistant to join our team in Concord, CA. This role provides administrative and transactional support to Commercial Title Officers and the broader team, helping prepare and process commercial real estate transactions in a fast-paced, onsite environment.

You will handle title documents, coordinate with clients, lenders, and attorneys, and maintain accurate records while learning Old Republic Title's policies and industry practices.

Qualifications

• Minimum 1–3 years in title, escrow, real estate, or related field.

Responsibilities

• Provide administrative and transactional support to Commercial Title Officers and the broader commercial title team

Skills

1–3 years experience in title/escrow

Attention to detail

Organizational skills

Verbal and written communication

Education

N/A

Tools

Microsoft Office

Outlook

Job description

WESTERN TITLE DIVISION Job Description: Build Your Career in Commercial Title

Old Republic Title is seeking a Commercial Title Assistant to join our team in Concord, CA. This is an excellent opportunity for someone with a few years of experience in the title or escrow industry who is ready to build their knowledge of commercial real estate transactions and grow alongside experienced title professionals.

Location/Schedule

Concord, CA | Fully Onsite | Monday-Friday

In this role, you’ll support an experienced Commercial Title team handling high-volume commercial real estate transactions, including affordable housing transactions throughout California. You’ll gain hands‑on exposure to complex title transactions, work alongside experienced title professionals, and develop the knowledge and skills needed to grow your career.

What You'll Do

• Provide administrative and transactional support to Commercial Title Officers and the broader commercial title team
• Assist with the preparation and processing of commercial real estate title transactions
• Prepare, organize, and maintain title-related documents, reports, and correspondence
• Research title matters and gather information needed to support transactions
• Review documents and information for accuracy and completeness
• Coordinate with internal teams, clients, lenders, attorneys, and other transaction parties as needed
• Help monitor transaction timelines and follow up on outstanding items to keep transactions moving forward
• Assist with resolving routine title and transaction issues by following established procedures and seeking guidance when needed
• Maintain accurate and confidential transaction records
• Provide professional and responsive service to clients and colleagues
• Learn and apply Old Republic Title's policies, procedures, and industry practices

What We're Looking For

• 1–3 years of experience in title, escrow, real estate, or a related field
• Commercial title experience is a plus, but not required
• Strong attention to detail and accuracy
• Excellent organizational skills and the ability to manage multiple priorities
• Strong written and verbal communication skills
• Professional and service-oriented approach when working with clients and colleagues
• Ability to research information, identify issues, and follow established procedures to find solutions
• Comfortable working in a fast-paced, deadline-driven environment
• Strong computer skills and ability to learn new systems and processes
• A positive, collaborative attitude and willingness to learn

Why Join Old Republic Title?

This is an opportunity to grow your career in commercial title while working alongside experienced professionals and gaining exposure to complex commercial real estate transactions. If you have a foundation in title or escrow and are looking for your next step—where you can continue learning, take on more responsibility, and build valuable commercial title expertise we’d love to hear from you.

Technical Skills

• Basic proficiency in Microsoft Office Suite, Outlook, and general computer operations.

Organizational Excellence

• Strong attention to detail with excellent organizational skills, and the ability to prioritize and manage multiple tasks in a fast-paced environment.

Communication Strengths

• Clear, grammatically correct, and professional verbal and written communication. You’ll actively listen and use sound judgment, being mindful of the role nonverbal communication plays.

Independence and Initiative

• The ability to act independently, take initiative, and make decisions with sound judgment.

Adaptability

• Comfort working under time constraints and meeting strict deadlines without compromising quality.

Additional Skills

• Basic computer skills including proficiency in Microsoft Office Suite and Outlook.
• Ability to work in fast paced environment while successfully performing under extreme time constraints and meets prescribed deadlines.
• Strong attention to detail with excellent organizational skills, with ability to prioritize and handle multiple tasks and projects.
• Ability to act independently with sound judgment and take initiative.
• Written and verbal communications are clear, grammatically correct and business appropriate.
• Actively listens and is mindful of the role body language, gestures and other nonverbal actions can play in communication.

The following apply to Southern California Title Operations only

• Responsible for examining and verifying basic residential title matters
• This role involves assisting with all requests made to assigned Title Officers
• Review file prior to recordation for required demands
• Process orders/searches/quotes that are received daily by close of business
• Reviewing recorded documents and documents provided for accuracy and authentic signatures
• Tasking to CPU for ordering of demands
• Regular collaboration with sales in order to facilitate smooth closing
• Some Commercial Title Experience required

Communication and Interpersonal Skills

• Excellent professional written, verbal, listening and communication skills. Must be a personable, positive, and professional representative of the company. Ability to foster, develop and maintain professional and collaborative working relationships. Must be able to get along with others, i.e., peers, employees, supervisors, outside customers, and vendors. Lead by positive example.

Physical/Mental Demands

• The ability to work with confidential information. The ability to perform under pressure and be flexible with disruptions throughout the workday is required. Repetitive and continual keyboard activity and interaction with display monitors is required. Local/daily travel by automobile and overnight business travel by air and/or automobile, may be required. Sedentary work: The majority of activity in this position involves sedentary work including sitting, standing, twisting, walking and the occasional need to lift or move objects.

In addition to the essential functions listed above, it is expected that all employees model the Company’s commitment to a respectful, diverse, inclusive, and collaborative work environment at all times. Employees are expected to provide excellent customer service and consistently demonstrate a commitment to the Company’s policies and procedures, including but not limited to, reliable attendance, confidentiality, conflict of interest, and ethical responsibilities. This document reflects the essential functions and most significant duties and responsibilities of the job and is not intended to be nor shall it be construed as an all-inclusive list of all the job duties and work requirements for the position. My acknowledgment of this job description indicates that I have reviewed and discussed this job description with my supervisor and confirms that I understand the essential functions, duties and responsibilities of the position. I understand that this is a non-exempt position, and as a non-exempt employee, I am eligible for overtime pay, in accordance with Company policy and applicable federal and state law. I understand that the job description is not intended to be a comprehensive list of the duties and responsibilities of the position, and the Company reserves the right to add or change the duties of this position at any time, with or without notice, and that this in no way alters the at-will employment relationship. The estimated pay range stated represents the typical pay range for this position or similarly employed employees or employees performing substantially similar work. Factors which may be used to determine the actual pay rate may include, but are not limited to, education, training or experience; seniority; merit and work performance; quantity or quality of production; regional differences in compensation; differences in local minimum wages, or ability and effort.

Position's Pay Range: $34.00 - $36.00 an hour.

Benefits may include

• Comprehensive medical, prescriptions, dental and vision plans
• 401(k) plan with a discretionary company match
• Shareholder Purchase and Reinvestment Plan
• Basic life and accidental death and dismemberment insurance premium paid by the company
• Voluntary supplemental life insurance for employees, spouses and dependent children
• Fertility and Family Building Benefits
• Paid Disability benefits
• Paid time off programs
• 11 Company paid holidays per year
• Flexible spending account
• Health savings account (available to High Deductible Health Plan participants only)
• Employee Assistance Program
• Educational Assistance Program
• Voluntary benefits, such as Critical Illness, Hospital Indemnity, Pet Insurance and Accident Insurance
• Title insurance policies and certain escrow services for the employee’s primary personal residence at no charge
• Transportation benefit plan for mass transit, parking and vanpool, in several markets

Old Republic Title is an Equal Opportunity Employer

For over 100 years, Old Republic Title has helped Americans protect their property rights while providing peace of mind for one of the biggest investments homeowners will make. We work closely with title agents, real estate professionals, lenders and industry experts to secure safe and efficient real estate transactions. We provide comprehensive title and escrow products and services for individuals, businesses and government.