Commercial Services Specialist II (Manheim)

Cox Automotive; Maple Grove (MN); On-site; USD 30,000 - 45,000; Full time

Benefits offered by this job

Paid time off

Seven paid holidays

Bereavement leave

Volunteer time off

Job summary

Cox Automotive in Minnesota is seeking a detail-focused team member to serve as a key contact for client issue resolution, collaborating with the national sales team, auction representatives, and stakeholders across CAIs digital platforms.

You will handle data entry, manage account relationships, coordinate vehicle movements, prepare run orders, and ensure timely invoicing and reporting while upholding safety and quality service.

Qualifications

• High School Diploma or GED with 3 years' related experience, or 5 years' related experience.
• Ability to work in a fast-paced environment and multitask.
• Clerical or administrative experience required.
• Proficient in Microsoft Excel.
• Strong communication and organizational skills.

Responsibilities

• Perform data entry of required information.
• Manage account relationships and ensure customer requirements are met.
• Coordinate with posting clerk to ensure recon, transportation, and vehicle charges are applied.
• Respond to customer inquiries and provide quality service.
• Coordinate with Transportation Team for transportation and condition reports.
• Establish electronic customer vehicle files and keep them updated.
• Obtain floor price information and enter into system.
• Prepare sale vehicle run process and schedule notices to customers.
• Follow up on vehicle preparation and reconcile bills for institutional customers.
• Coordinate with accounting to balance sales and post-sale invoicing.
• Prepare reports and handouts such as sales and expense reports.

Skills

Microsoft Excel

Customer service

Communication

Organizational skills

Multitasking

Education

High School Diploma or GED

Tools

Office Equipment

Job description

This role serves as a key point of contact for resolution of client issues, in collaboration with the national sales team, auction representatives, and stakeholders for clients in the assigned market center, auction or on CAIs digital platforms.

Job Responsibilities:

• Perform data entry of required information.
• Manage account relationships, maintain effective communications and ensure customer requirements are met.
• Work with posting clerk to ensure completion of recon, transportation, and all other vehicle charges are applied to the appropriate vehicle in the system.
• Respond to customer inquiries relating to vehicles. Provide quality service and assist in resolving problems.
• Communicate with Transportation Team to arrange required transportation or obtain information including transportation condition reports, bills, etc.
• Establish electronic customer vehicle files in the computer system. Update vehicle files on a continuous basis with standardized abbreviations to assure that vehicle location, condition, special announcements, and other activities relative to the vehicle are properly recorded.
• Seek floor price information from account representative and enter it into computer system.
• In coordination with account representative, account operations coordinator, and account specific procedures, prepare sale vehicle run process including run order, scheduling, notice to customer account, etc.
• Follow up on vehicle preparation for the sale by reconciling incoming bills against ordered work/repairs for each Institutional customer vehicle. Contact customer coordinators, service vendors and/or account representatives when the information is missing, or problems occur.
• Communicate with the accounting department to balance the sales and perform post-sale invoicing for accounts receivable as needed.
• Communicate with Vehicle Operations Team to prepare assigned vehicles for online programs.
• Prepare various reports, lists and handouts such as sales and expense report, sold vehicles by net amounts report, dealer attendance report, lot and transportation damage report, block summaries, etc.
• Visibly demonstrate safety commitment by following all safety and health procedures and modeling the behaviors related to such. Actively participate in support of all safety activities aligned with Safety Excellence.
• Perform other duties as assigned by management.

Qualifications:

Minimum:

• High School Diploma/GED and 3 years' experience in a related field.
• OR the right candidate could also have a different combination, such as any level degree/certification beyond a HS diploma/GED in a related discipline; OR 5 years' experience in a related field.
• Ability to work in a fast-paced environment, receptive to change and able to multitask.
• Prior clerical or administrative experience required.
• Proficient in Microsoft Excel required.
• Commitment to providing excellent customer service required.
• Must be able to operate adding machines and other office equipment (i.e., copier, fax machine, etc.). Ability to sit or stand for prolonged periods of time.
• Communications and Organizational skills required.

USD 22.07 - 33.13 per hour

Compensation:

Hourly pay rate is in the range of $22.07 - $33.13/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.

Benefits:

Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.

Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship.

EOE, including disability/vets