Commercial Real Estate Paralegal & Closing Coordinator

Taproot Executive Search; New York (NY); Hybrid; USD 69,000 - 110,000; Part time

Job summary

Confidential in New York, NY, seeks a Commercial Real Estate Paralegal & Closing Coordinator to support a busy transactional practice. The role is hybrid, temporary with potential for permanent, with 3 days in the office and strong interaction with attorneys and lenders throughout the deal lifecycle.

Ideal candidates have 1–2 years of CRE experience, familiarity with closing processes, and excellent organizational and communication skills.

Qualifications

• 1–2 years of experience supporting commercial real estate transactions.
• Familiarity with closing processes and transaction documentation.
• Strong organizational skills with multiple deadlines.
• Excellent written and verbal communication abilities.
• Experience using AI tools for workflow support is a plus.

Responsibilities

• Track transaction deliverables, deadlines, and closing checklists.
• Coordinate with attorneys, lenders, borrowers, title companies and others.
• Maintain organized virtual deal rooms and transaction files.
• Collect and organize due diligence materials and third-party reports.
• Prepare execution copies, signatures, and distribution of documents.
• Assemble closing binders and final transaction documents.
• Assist with document preparation using templates and forms.
• Support attorneys with overall coordination of high-volume transactions.
• Use AI and other tools to support efficient workflows.

Skills

CRE transactions

Organizational skills

Attention to detail

Communication skills

AI tools usage

Deadline management

Tools

Microsoft Word

Excel

Outlook

Adobe Acrobat

Job description

Rate: $50-80/hr, based on experience

Schedule: Hybrid; 3 days per week in office

Employment Type: Temporary with potential for permanent employment

About the Opportunity

Our client, an established commercial real estate law firm, is seeking a highly organized and detail-oriented Commercial Real Estate Paralegal & Closing Coordinator to support its busy transactional practice.

The firm works closely with lenders, borrowers, and institutional clients across a range of commercial real estate matters. This position offers direct interaction with attorneys and partners throughout the transaction lifecycle, with significant involvement in deal coordination, document management, and closings.

The immediate need is temporary, with the goal of transitioning the right candidate into a permanent position. Candidates should have at least 1–2 years of relevant commercial real estate experience and be prepared to contribute quickly during a busy period.

Responsibilities

• Track transaction deliverables, deadlines, and closing checklists.
• Coordinate with attorneys, lenders, borrowers, title companies, and other transaction parties.
• Maintain organized virtual deal rooms, transaction files, and digital correspondence.
• Collect and organize due diligence materials and third-party reports.
• Prepare and manage execution copies, signature packages, and document distribution.
• Assemble closing binders and final transaction documents.
• Assist with document preparation using established templates and forms.
• Support attorneys with the overall coordination and administration of high-volume transactions.
• Use AI and other technology tools, consistent with firm policies, to support efficient workflows.

Qualifications

• At least 1–2 years of experience supporting commercial real estate legal matters or transactions.
• Familiarity with commercial real estate closing processes and transaction documentation.
• Strong organizational skills and the ability to manage competing deadlines and multiple transactions.
• Excellent attention to detail and strong written and verbal communication skills.
• Proficiency in Microsoft Word, Excel, Outlook, and Adobe Acrobat.
• Comfort working with document management systems and virtual deal rooms.
• Comfort using AI tools in a professional setting; advanced expertise is not required.
• A proactive approach, sound judgment, and the ability to take ownership of assigned work.
• Availability to work in the office at least 3 days per week.