Commercial Real Estate Paralegal

Plona Partners; Hartford (CT); Hybrid; USD 60,000 - 85,000; Full time

Job summary

Plona Partners is seeking a real estate paralegal with 3–5 years of experience to support onsite logistics for Hartford-area closings. Hybrid work schedule (3 days onsite) with responsibilities spanning drafting and reviewing closing documents, title commitments, and related reports.

The role requires strong communication, organizational, and analytical skills to manage all phases of real estate transactions.

Qualifications

• Bachelor's Degree (ABA‑approved paralegal certificate preferred).
• Minimum 3–5 years commercial real estate paralegal experience, preferably in a law firm, in-house legal dept, or title company.
• Technical proficiency with Word, Excel, virtual files, iManage, Webex and Hot Docs.
• Excellent communication skills, oral and written.
• Strong organizational skills with the ability to prioritize multiple projects with minimal supervision.
• Excellent research and analytical skills.
• Strong interpersonal and teamwork abilities and the ability to communicate with attorneys, staff and peers.

Responsibilities

• Draft and review closing documents for real estate transactions, including deeds, notes, assignments, releases, affidavits, closing checklists, and related documents.
• Draft and review title-related documents: title objections, title insurance commitments, reports, and endorsements.
• Calculate and pro-rate closing adjustments and prepare settlement statements.
• Coordinate with clients, attorneys, banks, title companies, surveyors, and agents to obtain closing items.
• Manage real estate closing from contract receipt to post-closing paperwork.
• Order and review title commitments, surveys, estoppels, tax and lien searches, zoning reports, and related summaries.
• Prepare title abstracts, review surveys and zoning reports.
• Assemble closing files, ensure proper execution of documents, and attend closings if required.
• Handle post-closing matters, organize files and prepare documents for recording.

Skills

Communication

Organizational

Prioritization

Research

Analytical

Interpersonal

Teamwork

Drafting

Education

Bachelor's Degree

Paralegal Certificate

Tools

iManage

Webex

HotDocs

Job description

Onsite Logistics:

Hybrid (3) Day onsite

Job Responsibilities:

• Draft and review closing documents, including various forms of mortgage deeds, notes, assignments, releases, affidavits, estoppels, closing checklists, bills of sale, escrow agreements, side letters, agreements, mortgage modifications, purchase and sale agreements, UCC financing statements, easements, conveyance tax statements, powers of attorney and other documents relative to a particular real estate closing.
• Draft and review documents related to the title to the real property, including title objection letters, title insurance commitments and reports, legal descriptions, owner and loan title insurance policies and endorsements.
• Calculate and pro-rate multiple types of adjustments and closing costs, including preparation of adjustment sheets and settlement and loan closing statements.
• Communicate with clients, attorneys, bank and title company representatives, surveyors, real estate and insurance agents, etc. regarding items required for closing.
• Responsible for processing real estate closing from the date the firm receives a signed real estate contract or loan sheet to finalizing post-closing paperwork.
• Order and review of title commitments, title documents, surveys, condominium estoppels, tax & lien searches, zoning reports, etc., including preparation of related summaries and abstracts.
• Preparation of title abstracts, review of surveys, and review of zoning reports
• Preparation of the closing file, coordinating execution of documents and review thereof for proper execution, including taking acknowledgements, and attendance at closing, if required.
• Attend to post-closing matters, including preparation of closing binders, file organization, preparation of documents for recording/filing, coordinate obtaining and providing outstanding closing items.

Job Requirements:

• Bachelor's Degree (with ABA approved paralegal certificate preferred).
• Minimum 3 - 5 years commercial real estate paralegal experience, preferably in a law firm setting, an in-house legal department or title company.
• Technical proficiency with WORD, Excel, virtual files, iManage, Webex and Hot Docs.
• Excellent communication skills, oral and written.
• Strong organizational skills and an ability to prioritize and complete simultaneous projects with minimal supervision.
• Excellent research and analytical skills.
• Effective interpersonal and team working skills and an ability to communicate effectively with attorneys, professional staff and peers.