Commercial Real Estate Admin & Portfolio Coordinator

EcoShield Pest Solutions; Gilbert (AZ); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Weekly pay

Paid sick and vacation time

10 company-paid holidays

Comprehensive benefits package

401(k) with a competitive match

Employee Assistance Program (EAP)

Discounted pest control services

Job summary

EcoShield Pest Solutions in Gilbert, AZ, seeks a Real Estate Administrative Coordinator to provide administrative and operational support for our commercial real estate portfolio, including lease administration, acquisitions support, facilities coordination, and vendor management.

You will partner with landlords, brokers, vendors, and internal teams to manage lease documentation, track critical dates, coordinate maintenance, review invoices, and ensure accuracy across multiple locations in a

Qualifications

• 3+ years of experience in commercial real estate, property management, facilities management, lease administration, or related fields.
• Experience reviewing invoices, lease charges, utility bills, or other financial documentation; basic AP or financial administration experience required
• Experience reviewing contracts, lease agreements, invoices, and related business documentation; knowledge of commercial lease terminology
• Experience coordinating with landlords, brokers, vendors, and internal partners
• Active Real Estate License preferred

Responsibilities

• Coordinate real estate operations, including lease administration, acquisitions support, project coordination, stakeholder communication, and portfolio management activities.
• Serve as a liaison between landlords, brokers, vendors, branch leadership, Operations, Finance, and other internal departments to support real estate initiatives.
• Coordinate commercial lease administration activities, including lease renewals, amendments, terminations, critical date tracking, and maintenance of lease documentation.
• Support facilities operations by coordinating maintenance activities, inspections, permits, licenses, vendor services, and occupancy requirements across multiple locations.
• Review and maintain lease agreements, contracts, and related documentation while monitoring deadlines, obligations, and compliance requirements.
• Maintain portfolio records, project tracking, vendor information, lease documentation, and reporting through internal systems and software platforms.
• Support real estate acquisition activities, including branch openings, temporary sales offices, site selection coordination, and due diligence efforts.
• Review invoices, utility bills, lease charges, and vendor payments to support accounts payable processing and financial accuracy.
• Coordinate cross-functional projects and manage multiple priorities in a fast-paced environment while supporting real estate and facilities initiatives.

Skills

Commercial real estate

Facilities management

Lease administration

Vendor management

Communication skills

Education

Real estate license

Job description

EcoShield Pest Solutions in Gilbert, AZ, seeks a Real Estate Administrative Coordinator to provide administrative and operational support for our commercial real estate portfolio, including lease administration, acquisitions support, facilities coordination, and vendor management.

You will partner with landlords, brokers, vendors, and internal teams to manage lease documentation, track critical dates, coordinate maintenance, review invoices, and ensure accuracy across multiple locations in a