Commercial Property Manager

Harbor Group International; Philadelphia (Philadelphia County); Presencial; USD 65.000 - 95.000; Jornada completa

Descripción de la vacante

Harbor Group International is seeking a Commercial Property Manager at 1818 Market Street, Philadelphia, PA. The role focuses on maximizing asset performance through lease administration, cash management, and tenant/vendor relations, with a emphasis on accuracy in monthly reporting and budgeting.

The position requires a minimum of four years of commercial property management experience, preferably with Class A properties, and strong accounting skills for financial reporting and reconciliations.

Formación

• Must have a minimum of four years' experience in commercial property management with a major management firm, owner, or developer.
• Class A property experience is highly preferred.
• Strong accounting experience including variance reporting, budgeting, AP/AR, and monthly financial reporting.

Responsabilidades

• Oversee building administration and lease administration tasks; manage correspondence and rent-related letters.
• Handle accounting, cash management, vendor invoices, and banking activities; prepare monthly cash reports and forecasts.
• Track tenant sales, insurance certificates, and preventive maintenance agreements; ensure compliance and timely reporting.
• Prepare property reports (occupancy, management reports, and annual reporting) and assist in annual budgets and reconciliations.
• Coordinate with contractors for building repairs, energy reporting, and energy usage tracking.
• Drive tenant relations through responsive service and timely follow-up on requests and complaints.

Conocimientos

Commercial property management

Accounting

Budgeting

Lease administration

Vendor management

Tenant relations

Educación

CPM studies

RPA studies

BOMA seminars

Descripción del empleo

Commercial Property Manager

Job Title: Property Manager, Commercial

Location: 1818 Market Street, Philadelphia, PA

Status: Exempt

JOB SUMMARY: Maximize the performance, profitability, and protection of commercial assets. This is accomplished by managing lease administration, tenant correspondence, cash management, accounting and banking activities, tenant and vendor relations, and monthly reporting.

ESSENTIAL DUTIES AND RESPONSIBILITIES: These include the following but are not limited to the job specifications. Harbor Group Management Company may require additional duties or job functions that can be performed safely.

• Building Administration
• Review lease abstracts, process move-outs, refund security deposits, and create correspondence such as rent increase letters to tenants, rent statements, sales requests, and delinquency notices.
• Manage accounting, cash, ancillary income, and banking activities, such as reviewing, coding, and entering or uploading vendor invoices; obtaining completed W-9s and required insurance from all vendors, preparing monthly cash management and monthly reforecast reports, handling and posting deposits, making rent collection calls to tenants, mailing invoices, creating tenant billbacks and preparing invoices, researching and correcting bank reconciliations, and requesting reserve disbursements.
• Track tenant sales, certificates of insurance, and preventative maintenance agreements.
• Prepare property reports as needed, including weekly occupancy reports, monthly and quarterly management reports, and annual BOMA Experience Exchange Report (if applicable).
• Provide expenses and reconciliation data for the annual budget, calculate and bill annual operating expense reconciliations.
• Building Operations
• Communicate with contractors on warranty items and outside building repairs.
• Provide tenant electric usage and utility bills to the chief engineer monthly for ENERGY STAR reporting (if applicable).
• Schedule outside services and contractors for both tenant and building needs (if applicable).
• Tenant Relations
• Act on tenant requests and complaints and ensure follow-up and completion.
• Coordinate tenant special events, both building wide and for individual tenants, if applicable.
• Manage tenant work order process, if applicable.
• General
• Continually improve skills and abilities for growth in property management through CPM and RPA studies and attending BOMA seminars and programs.
• Special Projects as assigned.
• Supervisory Responsibilities
• This position has supervisory responsibilities that include planning, assigning, and directing work or addressing complaints and resolving problems.
• This position will carry out those responsibilities in accordance with the organization’s policies and applicable laws.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill, and ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

• Must have a minimum of four years' experience in commercial property management, with major management firm, owner, or developer.
• Class A property experience is highly preferred.
• Strong accounting experience required. Role will include responsibilities such as: variance reporting, funding requests, expense management, budget preparation, Accounts Payable (AP), Accounts Receivable (AR), monthly financial reporting, preparation of executive summaries, lease abstract administration, and insurance compliance and administration.

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