Commercial Property Management Office Manager

HiredFirst; Sacramento (CA); On-site; USD 120,000 - 130,000; Full time

Benefits offered by this job

3 weeks paid vacation

Retirement benefits

Auto allowance or mileage reimburseme

Job summary

HiredFirst in Sacramento, CA is seeking an Office Manager for a real estate investment firm. This full-time, direct-hire role supports property management across the local portfolio, with no remote work and in-office duties.

The company values detail orientation and strong communication to tenants, vendors, and staff. Key responsibilities include leasing coordination, tenant relations, lease administration, and accounting support alongside a Berkeley-based controller.

Qualifications

• English required for tenant and vendor communications.
• Valid driver's license and US work authorization.
• 5+ years in commercial property management lease administration.
• Proficiency with Word and Excel; Yardi a plus; strong communication.

Responsibilities

• Oversee staff attendance and duties; support team atmosphere.
• Interview and oversee outside real estate brokers; manage lease negotiations.
• Maintain positive tenant relations with prompt responses to questions and concerns.
• Oversee lease compliance and communicate violations to tenants.
• Bookkeeper onsite; coordinate with Controller in Berkeley; oversee accounts payable.
• Review invoices, pay approvals, and CAM reconciliations; coordinate utilities.

Skills

English

Driver's License

US work authorization

Lease administration

MS Office (Word, Excel)

Yardi software

Interpersonal skills

Tools

Yardi

Microsoft Excel

Job description

Job Summary

Office Manager

Full-time-Direct Hire-Perm Placement

In-Office | Sacramento, CA, United States

The Opportunity:

We are looking for a detail oriented professional with a passion for property management. Our Client is a 30 year old real estate investment company with an office in Midtown Sacramento. The portfolio extends north and west of the city and includes one property in Davis. The company manages the portfolio in all respects and is committed to forming successful relationships with our tenants, employees and vendors. We are a small company with less than 10 employees. There is no remote work.

Qualifications and Responsibilities:

QUALIFICATIONS

English (Required)

Driver's License (Required)

US work authorization (Required) Commercial Property Management: 5 years Lease Administration work

Proficient in Word and Excel. Knowledge of Yardi is a plus. Strong interpersonal skills and problem-solving ability Professional verbal and written communication and presentation.

PAY & BENEFITS

3 weeks paid vacation. Retirement benefits. No medical benefits. Salary of $120,000 - $130,000 depending on knowledge and experience. Auto allowance or pay by mile reimbursement

RESPONSIBILITIES

Management of Staff

Oversee staff attendance. Direct and coordinate duties. Support team atmosphere. Refer human resources concerns to company principals.

Leasing

The majority of the portfolio is handled by outside brokers; some units are leased in house. Interview and oversee outside real estate brokers. Market and show available units, coordinate negotiations with principals, finalize lease documents and hand off units to new tenants with walk through and key. Send out renewal letters for existing tenants in coordination with Principals.

Tenant Communication

Maintain positive tenant relations with prompt and helpful responses to questions and concerns as needed.

Lease Administration

Detailed knowledge of lease agreements. Oversee compliance with lease terms and communicate with tenants if found to be in violation

Financial Accounts

Bookkeeper onsite. The company Controller works in Berkeley. Regular phone and video calls are key to effective communication.

In Coordination with the Bookkeeper Accounts Payable

Inspect invoices for errors or issues

Contact utilities with billing or service issues

Review and approve payments, confirming property and coding Review CAM reconciliation annually

Accounts Receivable

Review aging and confirm payments posted to tenant account Confirm accounts requiring late fees and inform Controller Contact tenants regarding past due amounts.

Oversee rent increases

Work Environment and Physical Demands

Professional office environment using standard office equipment such as computers, phones, photocopiers and filing cabinets

- Active working role: Work will require the ability to lift files and supplies, open cabinets, bend, crouch, stand, and walk.

Visiting portfolio properties involves driving, walking and climbing stairs and ladders.