Commercial Management Coordinator

Fashion Institute of Design & Merchandising; Boston (MA); On-site; USD 65,000 - 110,000; Full time

Job summary

HDR is seeking a Commercial Management Coordinator to join the Commercial Management team. This role supports contract management, risk and document control, scheduling, and project accounting across architecture/engineering projects. You will prepare reports, assist with subcontracts and change orders, and help manage project documentation and communications.

Up to 10% travel may be required. Ideal candidates have 3+ years in architecture/engineering or related fields, a bachelor’s degree or

Qualifications

• Requires minimum 3 years in Architecture/Engineering, Design-Build, P3, project management, or project controls.
• Bachelor's degree in architecture, business, law or equivalent; entry level possible with degree
• Experience working in high-performance team in fast-paced environment; strong communication and people skills

Responsibilities

• Prepare weekly and monthly reports; document production and transmission; data analysis and tracking.
• Assist in project startup, execution and close-out documentation; support contract management, risk management, and scheduling.
• Support invoice processing and review reimbursable expenses; coordinate with Schedule and Design teams on risks.
• Assist in monitoring claims and reviewing supporting documents; manage subcontract changes and contract close-out.
• Travel up to 10% as project needs require.

Skills

Team collaboration

Communication skills

Self-motivation

Quality focus

Low-code programming (QuickBase)

Education

Bachelor's degree or equivalent

Tools

QuickBase

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story: https://www.hdrinc.com/our-story

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

We believe electricity powers modern life. As part of our Power sector, you’ll help shape how electricity is generated, transmitted and delivered as global energy demands grow. From massive data centers to modernizing transmission systems, our industry-recognized engineers and scientists have been at the forefront of grid transformation for more than a century. You’ll work side-by-side with these experts and contribute to reliable, resilient and sustainable power systems, helping communities thrive and industries expand. This isn’t just a job, it’s a chance to drive infrastructure forward, power innovation and leave your mark on our energy future.

The Commercial Management Coordinator is responsible for the completion of tasks as delegated by the Senior Commercial Manager, Commercial Manager, or Project Manager

• Assists in preparing weekly and monthly reports as required
• Assists in document production and transmission
• Assists in data analysis and tracking
• Assists in project startup, execution, and close out documentation development, storage and communication
• Other tasks as assigned
• Up to 10% travel may be required depending on the needs of the projects

Specific duties include, but are not limited to the following;

Contract Management

• 1. Monitoring Compliance
• 2. Assist in Preparing Subcontracts
• 3. Assist in Processing Contract Change Orders
• 4. Assist in Contract Close-Out

Risk Management

• 1. Circulate Risk Register for Updates
• 2. Participate in Monthly Project Reviews

Document Control

• 1. Verify Compliance
• 2. Assist with Onboarding Team Members

Dispute Resolution

• 1. Assist with Monitoring Claims Issues
• 2. Review Supporting Documents for Impacts on Firm Fixed Fee Consultants or Subcontractor Infractions

Project Accounting

• 1. Support Internal and External Invoicing
• 2. Review Reimbursable Expenses

Scheduling

• 1. Coordinate with Project Controls Manager on Schedule
• 2. Attend Schedule Report Outs and Assist with
• Identification of Design Team Risks
• 3. Assist with Schedule Adjustments for Change Orders

Preferred Qualifications

• Design build experience
• Ability to do low code programming is a plus (e.g. QuickBase)
• Experience in claims which may include claims defense, claim production, claim negotiation/resolution, and claim prevention
• Experience and/or working knowledge of negotiation of contracts for architecture/engineering projects
• Preference given to local candidates

#LI-AG2

Required Qualifications

• A minimum of 3 years' experience in Architecture/ Engineering, Design-Build, P3, project management, or project controls environment
• Entry level positions are possible with a bachelor's degree in architecture, business, law or equivalent
• Ability to work well in a high performing team structure in a fast-paced environment
• Self-starter; good communication and people skills
• Must be committed to quality and improvement and promoting HDR's values

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Primary Location

BusinessClass : Commercial Management

Industry

Power

Schedule

Full-time

Employee Status

Regular

Job Posting

Aug 3, 2026

At HDR, we are committed to the principles of employment equity.

We are an affirmative action and equal opportunity employer.

We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.

Ready to learn more? Let's work together to make great thingspossible.

We design solutions to the world's greatest challenges. We're always looking for great talent to join our global teams.