Administrative Project Coordinator

Fashion Institute of Design & Merchandising; Arlington (VA); On-site; USD 55,000 - 75,000; Full time

Job summary

HDR is seeking an Administrative Project Coordinator to support our Architecture studio's construction administration tasks and document control. You will collaborate with Project Architects, manage files, and help coordinate meetings and presentations.

Ideal candidates have an Associate degree and at least 1 year of related experience, plus proficiency in Word and Excel, and a commitment to our employee-owned culture. This position is full-time and on-site in Arlington, VA.

Qualifications

• Associate degree in a closely related field or combination of education and relevant experience.
• A minimum of 1 year related experience.
• Proficiency in Microsoft Word and Excel.
• Commitment to being an active participant of our employee-owned culture.

Responsibilities

• Coordinate Construction Administration tasks with Project Architects using Newforma.
• Track RFI and Submittal responses and ensure timely contractor/owner communications.
• Apply quality assurance guidelines for project document management.
• Coordinate meetings and prepare presentations.
• Maintain paper and electronic files.
• Assist with client interactions and professionalism.
• Perform other duties as needed.

Education

Associate degree in a related field

Tools

Microsoft Word

Microsoft Excel

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story: ' https://www.hdrinc.com/our-story'

We believe architecture is more than designing buildings, it’s about providing solutions to societal challenges and creating stronger, more vibrant communities. As part of our Architecture practice at HDR, you’ll contribute to the design and delivery of spaces and experiences that advance community well-being around the world. From healing environments and learning spaces to research labs and civic landmarks and infrastructure, your work will directly influence how individuals experience the world around them. We bring together architects, planners, designers, and technical experts to solve complex design challenges with creativity, curiosity, and collaboration. From championing design excellence with an emphasis on resilience and sustainability to pioneering innovative building technologies, your contributions will leave a lasting impact on the built environment. This isn’t just a job, it’s a chance to drive meaningful change and help define the future of our communities.

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

In the role of Administrative Project Coordinator, we'll count on you to:

• In the role of Administrative Project Coordinator in our Architecture studio, we'll count on you to:
• Work with multiple Project Architects to organize, process, and follow up on Construction Administration tasks via Newforma software.
• Help track Construction Administration processes, subconsultant RFI and Submittal responses, and help administer timely return of all correspondences to the Contractor/Owner.
• Apply company quality assurance guidelines and procedures for project document management.
• Work with multiple Architecture Project Managers and project teams as needed.
• Create and maintain paper and electronic files.
• Assist with and help coordinate meetings and presentations.
• Exhibit professionalism with clients (internal and external).
• Perform other duties as needed.

Preferred Qualifications

• Experience working within the Architecture/Engineering/Construction Industry
• Local candidates preferred

Required Qualifications

• Associate degree in a closely related field or combination of education and relevant experience
• A minimum of 1 years related experience
• Proficiency in Microsoft Word and Excel
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Schedule

Full-time

Employee Status

Regular

BusinessClass : Marketing and Admin

Job Posting

Aug 28, 2026

At HDR, we are committed to the principles of employment equity.

We are an affirmative Action and Equal Opportunity Employe r.

We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.