Commercial Management Coordinator

Fashion Institute of Design & Merchandising; Ann Arbor (MI); On-site; USD 70,000 - 95,000; Full time

Job summary

HDR is seeking a Commercial Management Coordinator to partner with operations leadership and project managers to develop and manage contracts, subcontracts, change orders, and related project documents. Travel up to 10% may be required.

Ideal candidates bring experience in architecture/engineering procurement, contract administration, and cross-functional coordination within fast-paced project teams and a commitment to HDR's values.

Qualifications

• 3+ years in Architecture/Engineering, Design-Build, P3, project management, or project controls environment.
• Bachelor’s degree in architecture, business, law or equivalent.
• Ability to work well in a high performing team structure in a fast-paced environment.
• Self-starter with good communication and people skills.
• Committed to quality and HDR's values.

Responsibilities

• Prepare weekly and monthly reports as required.
• Assist in preparing subcontracts and processing contract change orders.
• Assist in data analysis and tracking for projects.
• Support project startup, execution, and close-out documentation.

Skills

AEC industry experience

Low code programming

Claims experience

Contract negotiation

Team collaboration

Self-starter

Strong communication

Education

Bachelor's degree or equivalent

Tools

QuickBase

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story: ' https://www.hdrinc.com/our-story'

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

We believe electricity powers modern life. As part of our Power sector, you’ll help shape how electricity is generated, transmitted and delivered as global energy demands grow. From massive data centers to modernizing transmission systems, our industry-recognized engineers and scientists have been at the forefront of grid transformation for more than a century. You’ll work side‑by‑side with these experts and contribute to reliable, resilient and sustainable power systems, helping communities thrive and industries expand. This isn’t just a job, it’s a chance to drive infrastructure forward, power innovation and leave your mark on our energy future.

A Commercial Management Coordinator is considered to be a partner to both operations leadership and project managers, with the primary mission of proactively reducing risk to HDR by supporting development and management of HDR’s contracts, subcontracts, change orders, and other commercial and/or project documents and agreements. The Commercial Management Coordinator is responsible for the completion of tasks as delegated by the Area Risk Manager, Commercial Managers, or Project Managers typically including:

• Assists in preparing weekly and monthly reports as required
• Assists in document production and transmission
• Assists in data analysis and tracking
• Assists in project startup, execution, and close out documentation development, storage and communication
• Other tasks as assigned
• Up to 10% travel may be required depending on the needs of the projects

Specific duties include, but are not limited to the following;

Contract Management

• 1. Monitoring Compliance
• 2. Assist in Preparing Subcontracts
• 3. Assist in Processing Contract Change Orders
• 4. Assist in Contract Close‑Out

Risk Management

• 1. Circulate Risk Register for Updates
• 2. Participate in Monthly Project Reviews

Document Control

• 1. Verify Compliance
• 2. Assist with Onboarding Team Members

Dispute Resolution

• 1. Assist with Monitoring Claims Issues
• 2. Review Supporting Documents for Impacts on Firm Fixed Fee Consultants or Subcontractor Infractions

Project Accounting

• 1. Support Internal and External Invoicing
• 2. Review Reimbursable Expenses

Scheduling

• 1. Coordinate with Project Controls Manager on Schedule Issues/Impacts
• 2. Attend Schedule Report Outs and Assist with Identification of Design Team Risks
• 3. Assist with Schedule Adjustments for Change Orders

Preferred Qualifications

• AEC industry and/or design build experience
• Ability to do low code programming is a plus (e.g. QuickBase)
• Experience in claims which may include claims defense, claim production, claim negotiation/resolution, and claim prevention
• Experience and/or working knowledge of negotiation of contracts for architecture/engineering projects

#LI-EV1

Required Qualifications

• A minimum of 3 years' experience in Architecture/ Engineering, Design-Build, P3, project management, or project controls environment
• Entry level positions are possible with a bachelor's degree in architecture, business, law or equivalent
• Ability to work well in a high performing team structure in a fast‑paced environment
• Self‑starter; good communication and people skills
• Must be committed to quality and improvement and promoting HDR's values

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Industry

Power

Schedule

Full‑time

Employee Status

Regular

Job Posting

Sep 16, 2026

At HDR, we are committed to the principles of employment equity.

We are an affirmative action and Equal Opportunity Employe r.

We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.