Commercial Logistics & Upfit Coordinator

Olathe Ford RV; Olathe (KS); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Health, Dental, and Vision Insurance

401k with Company Match

Paid Personal Days

Paid Vacation Days

Paid Holidays

Paid Volunteer Day

New Car Discounts

RV Discounts for renting and buying

Discounts on Products and Services

Job summary

Olathe Ford RV in Olathe, KS is seeking a Commercial Logistics and Upfit Coordinator to manage daily freight operations, coordinate shipments with carriers, and monitor deliveries for timeliness and cost efficiency. The role supports account executives and maintains shipment records while ensuring compliance and strong customer service.

The position requires at least one year of freight brokerage experience, excellent organization, and proficiency with MS Office and logistics software.

Qualifications

• Minimum one year of Freight Brokerage experience required.
• Excellent organizational skills and attention to detail.
• Strong communication and customer service abilities.
• Proficiency with Microsoft Office and logistics software.
• Ability to multitask in a fast-paced environment.

Responsibilities

• Schedule inbound and outbound shipments in support of Account Executives.
• Coordinate drivers and vehicle movement across dealer lots and client sites.
• Oversee final delivery readiness and accuracy.
• Communicate with shippers, carriers, and clients to track freight and ETAs.
• Provide timely updates and resolve shipment inquiries.
• Escalate delays to Sales, Account Management, Carrier Teams, and leadership.
• Monitor shipments for on-time delivery and performance.
• Maintain relationships with logistics partners.
• Prepare and process invoices, contracts, bills of lading, and related documents.
• Maintain accurate customer and carrier records, including rates and performance metrics.

Skills

Freight Brokerage experience

Communication

Customer service

Multitasking

Problem-solving

Tools

MS Office

Logistics Software

Job description

CommercialLogisticsand UpfitCoordinator

Location: Olathe Fleet Solutions

Pay Range: $60,000-$70,000 + Commission

Hours: Monday-Friday: 8 am-5 pm

Position Overview:

The Logisticsand UpfitCoordinatormanagesdaily freight operations by coordinating shipments, communicating with carriers and customers, and monitoring deliveries to ensuretimelyand cost-effective transportation. This role supports Account Executives,maintainsaccurateshipment and carrier records, resolves issues proactively, negotiates carrier rates, and ensures compliance while delivering exceptional customer service.

Responsibilities:

• Schedule inbound and outbound shipments in support of Account Executives.


• Coordinatedrivers andvehicle movement across dealer lots, AME/upfit vendors, internal facilities, and client locations.


• Oversee final delivery readiness and accuracy.


• Communicate with shippers, carriers, and clients to track freight and establish ETAs.


• Provide timely updates and resolve shipment inquiries.


• Escalate potential delays or disruptions to Sales, Account Management, Carrier Teams, and leadership.


• Monitor shipments to ensure on-time delivery and maintain delivery standards.


• Address service issues and track carrier performance.


• Maintain strong relationships with logistics partners.


• Prepare and process invoices, contracts, bills of lading, and related logistics documentation.


• Maintain accurate customer and carrier records, including rates and performance metrics.


• Ensure compliance with industry regulations and internal policies.


• Negotiate carrier rates and service terms to secure cost-effective transportation.


• Support logistics reporting, data analysis, and administrative tasks.

Qualifications:

• Minimum one year of Freight Brokerage experiencerequired.


• Strong organizational skills and attention to detail.


• Excellentcommunication and customer service skills.


• Proficiencyin Microsoft Office Suite and Logistics Software.


• Ability to multitask and work in a fast-paced environment.


• Problem-solving skills and the ability to think on your feet.


• Commitment to continuous improvement and scalable processes.


• Supply chain knowledge is aplus.


• Knowledge of Fleet Industry regulations is an advantage.

Benefits:

• Health, Dental, and Vision Insurance


• Company-paid life Insurance


• 401k with Company Match


• Paid Personal Days


• Paid Vacation Days


• Paid Holidays


• Paid Volunteer Day


• New Car Discounts


• RV Discounts for renting and buying


• Discounts on Products and Services

We are an Equal Opportunity Employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristics protected by federal,stateor local law.