Commercial Lease Admin: Detail-Driven CRE Specialist

grubbproperties; Charlotte (NC); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Onsite work

Hybrid opportunities

Job summary

Grubb Properties is seeking a Commercial Lease Administrator to join our Commercial team in Charlotte, NC. You will administer lease agreements, amendments and related documentation, maintain lease abstracts, and process monthly rent bills in Yardi.

Ideal candidates have 1–2 years of experience in commercial real estate or property management, strong organizational and communication skills, and proficiency with Excel, Word, and Outlook.

Qualifications

• 1–2 years of experience in commercial real estate, lease administration, property management, accounting, and/or accounts payable/receivable.
• Strong organizational and time management skills.
• Exceptional attention to detail.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Excel, Word, and Outlook.
• Ability to prioritize work, meet deadlines, and work independently while exercising sound judgment.

Responsibilities

• Administering lease agreements, amendments, renewals, and related documentation for an assigned portfolio.
• Preparing lease abstracts and maintaining accurate lease records within Yardi.
• Preparing and administering monthly commercial billing and commercial rent rolls.
• Supporting CAM, operating expense, insurance, and real estate tax reconciliations.
• Supporting lease audits, estoppels, annual budgeting, utility billing, and other lease administration activities.
• Supporting commercial property acquisitions through lease review, data validation, and portfolio setup.
• Monitoring tenant COI compliance.
• Preparing rent increase notices, possession letters, commencement agreements, and other lease‑related correspondence.
• Partnering with Accounting, Property Management, tenants, landlords, and internal stakeholders to ensure accurate lease administration.
• Providing responsive customer service while maintaining accurate records and confidentiality.

Skills

Attention to detail

Communication skills

Time management

Organizational skills

Education

Bachelor's degree

Tools

Yardi

Job description

Grubb Properties is seeking a Commercial Lease Administrator to join our Commercial team in Charlotte, NC. You will administer lease agreements, amendments and related documentation, maintain lease abstracts, and process monthly rent bills in Yardi.

Ideal candidates have 1–2 years of experience in commercial real estate or property management, strong organizational and communication skills, and proficiency with Excel, Word, and Outlook.