Commercial HVAC Estimator

R. Brooks Mechanical Heating and Air Conditioning; Rising Sun (MD); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Medical / Dental / Vision

PTO + Holidays

Company vehicle

Gas card

Cell phone

Laptop / iPad

Life Insurance

Disability insurance

Job summary

R. Brooks Mechanical, a full-service commercial HVAC company serving MD, DE, and PA, is seeking a Commercial HVAC Estimator to analyze project specifications, drawings, and requirements to develop accurate labor, material, and cost estimates for HVAC projects.

This role partners closely with project managers, engineers, vendors, and clients to ensure competitive bids and profitable project delivery. Responsibilities include reviewing blueprints, calculating quantities, soliciting quotes,

Qualifications

• 3–5 years of experience in commercial HVAC estimating, design, or construction.
• Strong understanding of mechanical systems, load calculations, and construction processes.
• Ability to read and interpret blueprints, specs, and mechanical drawings.
• Proficiency with estimating software and MS Office.
• Strong analytical, mathematical, and communication skills.
• Attention to detail and ability to manage multiple bids simultaneously.
• Mechanical or Construction Management background.
• Familiarity with building codes, HVAC equipment manufacturers, and industry standards.

Responsibilities

• Review blueprints, technical documents, and project scopes to prepare detailed HVAC estimates.
• Calculate material quantities, equipment needs, labor hours, and subcontractor costs.
• Solicit and evaluate vendor and subcontractor quotes.
• Prepare bid proposals, cost breakdowns, and supporting documentation.
• Collaborate with sales, engineering, and project management teams to clarify requirements.
• Conduct site visits to gather field data and validate project conditions.
• Identify cost-saving opportunities, risks, and value-engineering options.
• Consistently update CRM (Pipedrive) to track pipeline and sales activities.
• Maintain current knowledge of HVAC systems, codes, materials, and industry pricing.
• Support handoff to project management after bid award.
• Actively seek new opportunities and participate in networking events.
• Play a pivotal role expanding our portfolio of clients while upholding the high standards of customer service.

Skills

HVAC estimating

Blueprints interpretation

MS Office

Estimating software

Analytical skills

Communication skills

Education

Mechanical or Construction Management background

Tools

Estimating software

CRM (Pipedrive)

Job description

About R. Brooks Mechanical
R. Brooks Mechanical is a full-service commercial air conditioning and heating company serving Maryland, Delaware, and Pennsylvania. Since 2001, we’ve delivered cutting-edge HVAC solutions with the personal, small company feel our customers value. We prioritize every client, from business owners to government facility managers, by offering same-day appointments, 24/7 emergency service, and technicians who arrive fully equipped to get the job done right.

Our team is licensed, bonded, insured, and highly trained across a wide range of HVAC systems. We’re committed to sustainability, offering eco-friendly service options and high-efficiency equipment to support our local communities. With free in-person estimates, flexible financing, and money-saving promotions, R. Brooks Mechanical remains the trusted choice for reliable, budget-friendly HVAC services.

Overview
The Commercial HVAC Estimator is responsible for analyzing project specifications, drawings, and requirements to develop accurate labor, material, and cost estimates for commercial heating, ventilation, and air-conditioning projects. This role partners closely with project managers, engineers, vendors, and clients to ensure competitive bids and profitable project delivery.

Responsibilities

• Review blueprints, technical documents, and project scopes to prepare detailed HVAC estimates
• Calculate material quantities, equipment needs, labor hours, and subcontractor costs
• Solicit and evaluate vendor and subcontractor quotes
• Prepare bid proposals, cost breakdowns, and supporting documentation
• Collaborate with sales, engineering, and project management teams to clarify requirements
• Conduct site visits to gather field data and validate project conditions
• Identify cost-saving opportunities, risks, and value-engineering options
• Consistently update CRM (Pipedrive) to track pipeline and sales activities
• Maintain current knowledge of HVAC systems, codes, materials, and industry pricing
• Support handoff to project management after bid award
• Actively seek new opportunities and participate in networking events
• Play a pivotal role expanding our portfolio of clients while upholding the high standards of customer service

Qualifications

• 3-5 years of experience in commercial HVAC estimating, design, or construction
• Strong understanding of mechanical systems, load calculations, and construction processes
• Ability to read and interpret blueprints, specs, and mechanical drawings
• Proficiency with estimating software and MS Office
• Strong analytical, mathematical, and communication skills
• Attention to detail and ability to manage multiple bids simultaneously
• Mechanical or Construction Management background
• Familiarity with building codes, HVAC equipment manufacturers, and industry standards

What do we offer
In exchange for your expertise, R. Brooks Mechanical offers an excellent employee benefit package including:

• Medical / Dental / Vision
• Paid Life/AD&D Insurance
• Voluntary Life Insurance
• Short- & Long-Term Disability
• PTO + Paid Holidays
• Company vehicle, gas card, cell phone, and laptop/iPad

All resumes are held in confidence. Only candidates whose profiles closely match requirements will be contacted during this search.

R. Brooks Mechanical does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of R. Brooks Mechanical and will not be obligated to pay a placement fee.

R. Brooks Mechanical is an Equal Opportunity Employer committed to creating an inclusive workplace. We welcome applicants of all backgrounds and do not discriminate based on race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in R. Brooks Mechanical Heating and Air Conditioning’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.