Commercial Coordinator - Remote

Pritchard Industries, Inc.; Florida; Hybrid; USD 75,000 - 95,000; Full time

Benefits offered by this job

Paid holidays and vacation time

Health benefits package

Job summary

Pritchard Industries is seeking a Remote Commercial Coordinator to oversee the administrative and operational backbone of the Commercial team. You will support CRM administration, data management, contract administration, renewal tracking, portal management, deal execution, and proposal development.

The role emphasizes accuracy and consistency across core processes, with full-time hours and a salary in the stated range. This position offers paid holidays and a health benefits package.

Qualifications

• Strong organizational skills with ability to manage CRM data and records.
• Experience coordinating contracts, renewals, and portal access.
• Ability to support proposals, RFIs, and deal desk activities.

Responsibilities

• Oversee day-to-day administrative operations for the Commercial team.
• Maintain CRM data integrity and generate dashboards.
• Track contract expirations and renewal opportunities; coordinate with Sales, Legal, and Finance.
• Monitor bid portals and manage portal registrations and access.
• Support deal desk activities and proposal responses as needed.
• Ensure compliance with data entry standards and naming conventions.

Skills

CRM administration

Data management

Contract administration

Renewal tracking

Portal management

Proposal development

Tools

Microsoft Dynamics 365

Job description

• Pay or shift range: $75,000 USD to $95,000 USD

Description

Pritchard Industries is a dynamic and innovative provider of comprehensive facility services, dedicated to enhancing the operational efficiency of our client partners in the industries we serve. With services from facility maintenance and janitorial to landscaping and snow removal, we enable desired outcomes for our clients through consistent service and outstanding people.

Pritchard Industries is seeking a Remote Commercial Coordinator to oversees the administrative and operational backbone of the Commercial team. This role ensures consistency, accountability, and follow-through across core commercial processes while supporting CRM administration, data management, contract administration, renewal tracking, portal management, deal execution, and proposal development.

Commercial Administration Oversight

• Own day-to-day administrative operations for the Commercial team
• Organize, document, and execute consistent processes
• Manage travel calendars and distribute regular team updates

CRM Administration & Data Management

• Support administration of Microsoft Dynamics 365 and related commercial systems
• Enter, update, and maintain account, contact, opportunity, and activity records
• Ensure compliance with CRM data entry standards and naming conventions
• Conduct routine audits to identify duplicate, incomplete, or inaccurate records
• Maintain data integrity across accounts, contacts, opportunities, and pipeline records
• Generate and distribute CRM reports, dashboards, and performance metrics

Contract, Renewal & Portal Management

• Maintain repository of client contracts, amendments, and service agreements
• Track contract expiration dates, notice periods, and renewal opportunities
• Coordinate renewal activities with Sales, Operations, Legal, and Finance teams
• Monitor bid portals and procurement websites for rebids and solicitations
• Manage portal registrations, user access, profiles, and company information
• Manage RFP portal logins, usernames, passwords, and permissions
• Maintain a centralized log of bid sites, registrations, and renewal requirements
• Monitor website inquiries and forward to the appropriate internal parties for follow-up

FOIA Management

• Coordinate the full FOIA lifecycle
• Track submissions and status updates
• Maintain organized records and ensure timely follow-up

QBRs

• Coordinate scheduling and production of QBR materials
• Validate data accuracy and executive-ready reporting

Deal Desk & Proposal Support

• Support Deal Desk activities and opportunity tracking
• Support proposals, RFIs, supplier questionnaires, and forms as needed

Key Performance Indicators

• CRM data accuracy and completeness
• Timeliness of CRM updates and data entry
• Contract renewal tracking accuracy
• Bid portal compliance and access management
• Proposal support turnaround times
• Accurate CRM records and opportunity data
• Contract and renewal tracking reports
• Bid site and portal access log
• Executive and operational reports
• Proposal and Deal Desk documentation
• Full-Time
• Monday - Friday 8:00am - 5:00pm
• Salary: $75k - $95k Annually
• Paid holidays and vacation time
• Health Benefits Package

Pritchard Industries participates in E-Verify.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.