Commercial Contracts Coordinator

Atlas Copco Airpower N.V.; Rock Hill (SC); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid time off

Life & Disability insurance

Wellness programs

Educational assistance

Professional development

Flexible work environment

Job summary

BeaconMedaes LLC in Rock Hill, SC, seeks a Commercial Contracts Coordinator to deliver superior service, manage contract terms, and support sales processes in a hybrid work setting.

You will liaise with internal teams and customers, review and negotiate terms, and ensure timely execution of agreements while maintaining organized files and risk controls.

Qualifications

• Customer Service/Office administration experience and understanding of selling and order processes.
• Four year college degree preferred; 2 year degree with related work experience.
• Strong commercial awareness and ability to manage priorities in a fast-paced environment.
• Experience with contract review and negotiation processes preferred.

Responsibilities

• Develop understanding of the company's business, products, markets, facilities, customers and competitors.
• Maintain internal client relations and promote teamwork and problem solving.
• Ensure completeness of documentation for commercial terms or contract review.
• Review, reconcile, negotiate terms for service and equipment orders.
• Obtain signatures and approvals on purchase orders and agreements.
• Coordinate timely negotiation and execution of agreements with project management.
• Negotiate master agreements with repeat customers.
• Track contract authorizations and communications related to contract status.
• Provide contract support to customer center teams including accounts receivable.

Skills

Commercial awareness

Prioritization

Expediting skills

Logistics knowledge

Communications skills

Interpersonal skills

Team oriented

Positive attitude

Integrity

Microsoft Word

Adobe Acrobat Pro

Adobe Sign

DocuSign

Excel

Education

Four year college degree

Two year degree with related work experience

Tools

Microsoft Word

Excel

Adobe Acrobat Pro

Adobe Sign

DocuSign

Job description

BeaconMedaes, located in Rock Hill, South Carolina, is currently seeking a qualified Commercial Contracts Coordinator to join our team. As a Commercial Contracts Coordinator, you will provide our customer base the highest possible service level to ensure that we remain first in mind and first in choice. You will contribute to positive company branding by projecting a knowledgeable, professional, and customer oriented image to customers and colleagues.

Your role

BeaconMedaes, located in Rock Hill, South Carolina, is currently seeking a qualified Commercial Contracts Coordinator to join our team. As a Commercial Contracts Coordinator, you will provide our customer base the highest possible service level to ensure that we remain first in mind and first in choice. You will contribute to positive company branding by projecting a knowledgeable, professional, and customer oriented image to customers and colleagues.

The position will be based at our Rock Hill, SC location.

Responsibilities are focused on the following:

• Develop a thorough understanding of and familiarity with the company's business, its people, products, markets, facilities, customers and competitors and utilizes that knowledge in working with internal and external customers
• Maintain and continually strives to improve internal client relations by building credibility and creating an atmosphere of positive teamwork and problem solving
• Ensure completeness of documentation submitted for commercial terms or contract review
• Examine, review, reconcile, negotiate commercial terms or contract per prokura, and revise purchase order commercial terms of sale for service and equipment orders
• Obtain signatures and approvals on purchase orders and agreements in accordance with company policy
• Ensure timely negotiation and execution of agreement for commercial contractby coordinating with project management and coordinators
• Directly negotiating commercial terms conflicts with customers.
• Consulting with our legal department and/or senior management on areas of major concern or significant financial risk as part of the commercial terms review and negotiation.
• Work to negotiate master agreements with repeat customers.
• Track authorizations and correspondence related to commercial contract
• Prepare and disseminate information to appropriate employees regarding contract status
• Administer commercial terms or contracts revisions in compliance to business policies, procedures, and practices
• Support and guide field and customer center personnel on commercial terms processes and requirements
• Provide commercial terms or contract support to customer center teams including accounts receivable group
• Maintain detailed and organized customer and certificate of insurance files
• Analyze and mitigate risk by requesting certificates of insurance within the limits covered by Atlas Copco’s insurance broker, Marsh
• Special projects as assigned by management
• Perform all duties in accordance with BeaconMedaes standards, while always striving to understand the needs and expectations of the customer
• Work to be an example of a proactive positive role model, taking seasoned measured action deemed appropriate and required to get the job done, and to establish and maintain communications with all necessary people/employees.

To succeed, you will need

Experience

• Customer Service/Office administration experience/understanding of selling and order processes.

Education

• Four year college degree preferred; 2 year degree with related work experience

Skills

• Commercial awareness
• Able to set and constantly adjust priorities, strong expediting skills
• A working knowledge of logistics processes and flow
• Excellent communications skill (verbal and written)
• Excellent Interpersonal and strong analytical abilities
• Consistent communicator with internal and external customers through in-person discussion, telephone calls, and email
• Able to set and manage priorities in a fast-paced environment
• Proficient in Microsoft Word, Excel and Adobe Acrobat Pro
• Familiar with Adobe Sign and/or DocuSign
• Self-Directed, / Disciplined
• Team Oriented, Organized
• Positive attitude and service oriented
• Flexible to change
• High level of integrity

In return, we offer

Here at BeaconMedaes, we play a vital role in helping healthcare facilities sustain patients when they are at their most vulnerable, and innovation is a huge part of our lifeblood. Our brand promise, “Life is in the Details,” represents one of our core values, as patient lives literally depend on our work. And when new employees join our team, we strive to ensure they understand that medical gas is a life-safety system and a critical asset in healthcare facilities. One day, one of our moms, dads, grandparents, or children could be a patient, and we aim to ensure that every solution we provide is up to the standards that we would want for them.

Further, we know that the longevity and success of BeaconMedaes would not be possible without our people, the BeaconMedaes family. We are supported by employees who are passionate about taking care of customers, and we know that this passion is the key to our prosperity.

Benefits

• Excellent compensation package, including a flexible benefits plan and a 401(k) retirement plan
• Health insurance / Dental insurance / Vision insurance
• Paid time off
• Life & Disability insurance plans
• Various wellness programs
• Voluntary benefit programs available including pet insurance, legal plans, identity protection, etc.
• We offer educational assistance after 1 year of employment
• Opportunities for professional development
• We provide a collaborative, inclusive, and flexible work environment

Start your career journey with us and learn what it means to be part of the BeaconMedaes family. We offer a wide range of interesting roles and many opportunities to grow and thrive.

Equal Employment Opportunity

BeaconMedaes LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

We offer reasonable accommodation for any part of the employment process due to a physical or mental disability. Please contact the HR team at 803-817-5600 or [e-mail] on a case-by-case basis.

Job location

This role offers a hybrid working arrangement, allowing you to split your time between working remotely and being on-site at our BeaconMedaes office in RockHill, SC.

Contact information

Talent Acquisition Team: Geetika Tewari

BeaconMedaes is a trusted global partner in safe, compliant, and innovative technologies for critical gas, liquid and vacuum supply and distribution. The brand supports hospitals, laboratories, research and veterinary facilities with reliable solutions, uninterrupted supply, and expert service. Through 24/7 support, proactive maintenance, and hands-on training, BeaconMedaes helps customers minimize risk and advance scientific and medical progress. Since 2006, BeaconMedaes has been part of the Atlas Copco Group as its global competence center for medical and life science solutions.