Commercial Administrator

MGL Group; North Carolina; On-site; USD 50,000 - 70,000; Full time

Job summary

MGL Group, based in North Carolina, is seeking an experienced Commercial Administrator to join their Commercial Team. This full-time role focuses on managing financial and administrative workflows, emphasizing subcontractor management and cash flow visibility.

The successful candidate will need strong experience in commercial administration, financial literacy, and proficiency with software such as Microsoft Excel. MGL Group values safety and equality in the workplace and is committed to supporting its employees.

Qualifications

• Experience in commercial administration or project administration roles, ideally in construction.
• Comfort with financial documents and reporting tasks.
• High accuracy in auditing and managing payment schedules.

Responsibilities

• Monitor applications for payment and track cash inflows/outflows.
• Maintain records of subcontractor liabilities and commitments.
• Process subcontractor payments and ensure compliance with contracts.

Skills

Commercial administration experience

Financial literacy

Attention to detail

Proficient in Microsoft Excel

Effective communication

Tools

Construction accounting systems

ERP systems

Job description

MGL Group is a family-run business established in 1972, delivering a comprehensive range of services across the construction industry. As we continue to grow and invest in our people, we have an exciting opportunity for an experienced Commercial Administrator to join our Commercial Team on a permanent, full-time basis.

At MGL Group, safety is at the heart of everything we do. As part of our team, you’ll be committed to maintaining safe working practices and following all company procedures and industry regulations.

About the Role

We are looking for a structured, detail-oriented Commercial Administrator to join our commercial team. In this role, you will play a crucial part in managing the financial and administrative workflows that keep our processes running smoothly, with a strong focus on subcontractor management and cash flow visibility.

Key Responsibilities

• Cash & Valuations Monitoring: Track applications for payment, monitor certificates, and monitor cash inflows and outflows against project timelines.
• Subcontract Liability Monitoring: Maintain accurate, up-to-date records of our liabilities and commitments with subcontractors to assist with accurate cost forecasting.
• Subcontract Auditing & Payments: Development and audit of subcontractor payment, process payments accurately, and ensure full compliance with contractual terms.
• General Commercial Administration: Support the wider commercial and quantity surveying teams with data entry, record keeping, document control, and ad-hoc administrative tasks.

What we are looking for

• Experience: Previous experience in a commercial administration, accounts payable, or project administration role ideally within the construction, civil engineering, or infrastructure sectors.
• Financial Literacy: Comfort working with numbers, applications for payment, payment certificates, and basic financial reporting.
• Attention to Detail: High accuracy when auditing documents and managing payment schedules to prevent errors.
• Software Skills: Strong proficiency in Microsoft Excel and standard construction accounting or ERP systems.
• Communication: Clear, professional communication skills to effectively liaise with subcontractors and the internal teams.

MGL Group fully supports Equality in Employment. All employment is decided based on qualifications, merit and business need.