College Post Award Research Coordinator I - 531033

The University of Alabama; Tuscaloosa (AL); On-site; USD 49,000 - 61,000; Full time

Job summary

The University of Alabama is seeking a College Post-Award Research Coordinator I to support post-award financial management for grants and contracts within the Dean's Office of Engineering. You will monitor expenditures, prepare budget changes, and produce journal entries under supervision while ensuring compliance with federal, state, and sponsor requirements.

You will collaborate with faculty, staff, and university offices, balance general ledger accounts, generate forecasts, and provide

Qualifications

• Bachelor's degree or higher.
• Excellent written and verbal communication, organizational, and customer service skills.
• Ability to utilize online financial systems (Banner, Cayuse, Concur).

Responsibilities

• Assist researchers and staff with post-award financial management of grant and contract activities.
• Monitor expenditures, prepare budget changes, journal entries, personnel actions, forecasting, reconciliations, and other related activities.
• Provide regular status reports to principal investigators (PIs) and the Director, Engineering Financial Affairs.
• Collaborate with faculty and university offices to ensure compliance with policies and procedures.

Skills

Written communication

Verbal communication

Organizational skills

Customer service

Data entry

Confidentiality

Independent work

Strategic thinking

Attention to detail

Time management

Multitasking

Microsoft Office

Excel

Education

Bachelor's degree or higher

Tools

Banner

Cayuse

Concur

buyBama

Job description

Pay Grade/Pay Range: Minimum: $49,100 - Midpoint: $61,400 (Salaried E7)

Department/Organization: 214101 - Dean's Office - Engineering

Normal Work Schedule: Monday - Friday 8:00am to 5:00pm

Job Summary: The College Post-Award Research Coordinator I assists researchers and staff within a department, unit, or college with the post-award financial management of grant and contract activities under general supervision. Monitors expenditures, prepares budget changes, journal entries, personnel action forms, forecasting, reconciliations, and other related activities in compliance with with Federal, State, and Local government requirements. Participates in training as required by the Division for Research and serves as a liaison for the college to the division.

Additional Department Summary: Works closely with the Lee J. Styslinger Jr. College of Engineering (SCoE) Financial Services leadership to oversee the financial management of contract and grant related activities within the college. Handles the college's process for administering post-award requirements for both externally and internally funded contracts and grants. Performs a variety of specialized and technical accounting services following established procedures. Tracks and monitors contract and grant expenditures. Works with faculty to monitor progress towards grant completion. Provides regular status reports to principal investigators (PIs) and the Director, Engineering Financial Affairs. Works closely with the University Office of Sponsored Programs (pre-award and post-award) and Procurement to ensure that all activities within awarded contracts and grant are in compliance with University, federal, state, and sponsor guidelines and requirements. Posts, balances, and reconciles general ledger accounts and/or prepare statements, projections and analyses.

Serves as the college liaison for SCoE's departmental accounting assistants regarding contracts and grant accounting activities. Participate in the hiring and onboarding process for new Accounting Assistants and Purchasing Assistants regarding all responsibilities related to the spending and management of contracts and grants, assist with the monthly continuous improvement training, oversee the review and implementation of reconciliation procedures and deadlines, and assist with the development of internal processes to ensure separation of duties and compliance with policies and procedures as directed by the University, Finance and Operations, Research, Academic Affairs, and Styslinger College of Engineering. Serves as the college liaison for Procurement Services to ensure compliance with all procurement related policies and procedures.

Required Minimum Qualifications: Bachelor's degree or higher.

Skills and Knowledge: Excellent written and verbal communication, organizational, and customer service skills. Efficient and accurate computer and data entry skills. Demonstrate tact, versatility, and adaptability. Ability to utilize online financial systems (Banner, Cayuse, Concur, etc.), work collaboratively with faculty and staff on various projects, make sound decisions in a fast-paced environment, and research/analyze complex data to prepare comprehensive reports. Ability to recognize and maintain confidentiality of sensitive information. Ability to work independently, yet think and plan strategically as part of a team. Exceptional attention to detail and time management skills are critical, as well as the ability to prioritize and handle multiple tasks with numerous interruptions. Advanced knowledge of Microsoft Office products, including but not limited to Excel, Word, and Outlook. Proficiency in advanced spreadsheet and database operations.

Preferred Qualifications: Financial management experience in an educational environment, specifically University fund accounting and/or contract and grant administration experience. Knowledge of The University of Alabama's accounting, budget, contract and grant, and purchasing policies and procedures. Banner, Cayuse, Concur, and/or buyBama experience.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to any legally protected basis and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. More information is available in the EEOC’s Know Your Rights: Workplace discrimination is illegal poster. The University of Alabama affirms its longstanding commitment to institutional neutrality, free speech, and academic freedom.