College Faculty Reviews & Systems Coordinator

Georgia State University; Atlanta (GA); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Tuition assistance

Retirement plan

Job summary

Georgia State University is seeking a College Faculty Reviews & Systems Coordinator-HR Coordinator in the Dean’s Office of the College of Education & Human Development. The role oversees faculty reviews, promotions, and payroll-related processes within the college, coordinating with chairs, committees, and institutional offices.

The position requires a Bachelor's degree and related experience, with strong data management, training, and collaboration skills across multiple offices to ensure

Qualifications

• Bachelor's degree and two years of related experience or equivalent.
• Experience with faculty reviews and systems is preferred.
• Detail oriented with data entry and reporting skills.
• Ability to create, update and pull data.

Responsibilities

• Coordinate Promotion & Tenure, Clinical Promotion, Pre-Tenure Review, Post-Tenure Review, Faculty Annual Reviews and Triennial Reviews.
• Use Interfolio to assist with reviews and promotions at college level.
• Provide annual and individual training as needed.
• Create templates and manage case routing and submission documents.
• Ensure adherence to CEHD timelines and coordinate external review letters.
• Collaborate with faculty candidates, dept. committees, Deans and Faculty Affairs offices.

Skills

Detail oriented

Data entry

Templates creation

Communication

Coordination

Education

Bachelor's degree

Tools

PeopleAdmin

Interfolio

Job description

College Faculty Reviews & Systems Coordinator-HR Coordinator

Dean’s Office

College of Education & Human Development

Georgia State University

Georgia State University’s College of Education & Human Development is committed to high-quality instruction and high-impact research. Its student population reflects the diverse composition of our state and nation.

For more than 50 years, we have been building a legacy as a college graduating educators and professionals equipped with tools, knowledge and inspiration to ensure others have an even brighter future. At Georgia State’s College of Education & Human Development, we are moving lives forward.

The College of Education & Human Development (CEHD) is seeking to hire a College Faculty Reviews & Systems Coordinator-HR Coordinator for the Dean’s Office at Georgia State University.

WHAT MAKES GSU A GREAT PLACE?

• Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
• A knowledge-sharing organization that works collaboratively with diverse partners.
• Professional development opportunities and mentorship.
• A rapidly growing center within an academic setting.

WHAT WILL YOU DO:

The Dean’s Office is seeking a dedicated and experienced College Faculty Reviews & Systems Coordinator-HR Coordinator to join our team.

DUTIES AND RESPONSIBILITIES INCLUDE:

Coordination of: Promotion & Tenure I Clinical Promotion I Pre-Tenure Review I Post-Tenure Review/ Faculty Annual Reviews I Administrative Faculty Annual Reviews/ Triennial Reviews

• This position will be responsible for using the lnterfolio platform to assist with the above noted reviews and promotions at the college level.
• Provide annual training as well as individual training, as needed.
• Creating templates for each review process, creating and sending cases to faculty candidates, verifying and input committee memberships, ensuring submission documents are uploaded accurately.
• Ensuring adherence to college and university timelines throughout each process for all workflow levels from faculty candidate to the Dean, Provost, and President. Updating CEHD timelines as needed.
• Coordinating the external review letter process.
• Will work closely with faculty candidates, dept. committees, Dept. Chairs, college committees, Dean, and the Office of Faculty Affairs.

Faculty Search Process

• This position will be responsible for using the PeopleAdmin platform to initiate job posting templates at the college level and sending the posting vacancy template to Dept. Chairs for review and completion.
• Upon college and university review, sending notice of approval/posting to depts.
• Work with the CEHD PR team to advertise and remove postings/vacancies (ads and CEHD website).
• Training of CEHD employees on Peopleadmin.
• Initiating. Reviewing and Coordinating the faculty search process, forms, submissions, and hiring proposal/offer process.
• Assisting the HR Officer with the onboarding process.
• Work closely with search committee chairs, Dept. Chairs, Dean, Equity & Civil Rights Compliance Office, and the Office of Faculty Affairs.

Faculty Summer Payroll Process

• This position will be responsible for reviewing and inputting summer pay for all CEHD academic faculty (~150), into the OneUSG summer payroll panels.
• This position will work closely with all parties noted below to ensure accuracy and compliance with GSU Payroll guidelines and processes.
• Will work closely with Business Managers, CEHD College Finance Officer, and the Office of Research & Sponsored Projects.

Additional Items

• Maintaining faculty data spreadsheets and lists, ensuring accuracy
• Providing Digital Measures access to new CEHD faculty and temporary department proxies, as requested.
• Other duties and special projects as assigned.

Qualifications

Minimum Requirements:

• Bachelor's degree and two years of related experience, or a combination of education and related experience.

Preferred Hiring Requirements:

• University experience tied to faculty reviews and/or systems.
• Detail oriented with data entry experience.
• Experience creating forms, instructions, and group emails.
• Ability to create, update and pull data.