Office Coordinator II for College of Education

Georgia College; Milledgeville (GA); On-site; USD 41,000 - 45,000; Full time

Job summary

Georgia College is seeking an Office Coordinator II for the College of Education to provide comprehensive administrative support to the Dean and manage day-to-day operations of the CoE. This role collaborates with the Dean, external constituencies, and university units to ensure smooth operations and timely communications.

The position emphasizes calendar management, travel coordination, budgeting, records management, and supervision of student staff, with a focus on accuracy, discretion, and

Qualifications

• Knowledge of academic administrative principles and procedures.
• Knowledge of office management principles and scheduling techniques.
• Ability to lead and train staff and/or students.

Responsibilities

• Manage Dean's calendar and schedule CoE activities.
• Coordinate travel and reimbursements for the Dean.
• Draft memos, agendas, and meeting minutes; lead routine CoE staff meetings.
• Act as liaison with other departments and units within the college and university.
• Maintain faculty files, prepare and track contracts and evaluations.

Skills

Organizational skills

Database management

Records maintenance

Customer service

Written communication

Decision making

Leadership

Event coordination

Education

Associates degree

Job description

Office Coordinator II for College of Education

Job ID: 304826

Location: Georgia College & State Univ

Full/Part Time: Full Time

Regular/Temporary: Regular

About Us

Georgia College & State University (GCSU) is the state'sdesignated public liberal arts university, where students learn theessential skills to compete in a fast-paced and technology-drivenglobal society. The university prepares students for successfulcareers, leadership in communities, problem solving and life-longlearning through personalized attention in a residential settingwith opportunities for a variety of transformational experiencesthrough its award-winning, high-impact practices. One of only threeselective universities within the University System of Georgia anda top 10 ranked public university in the Southeast, GCSU offersundergraduate degrees in more than 40 majors, more than 30 graduateprograms, doctorates in education and nursing, professionalcertificates, and continuing education programs.

As a member of the prestigious Council of Public Liberal ArtsColleges (COPLAC), GCSU is committed to fostering a liberal artsenvironment that values academic preeminence, interdisciplinaryinquiry and an inclusive learning community. GCSU enjoys a strongreputation for academic excellence and nationally ranked programsaccording to US News & World Report, The Princeton Review andColleges of Distinction - among other ranking sources.

Georgia College & State University takes great pride incombining the educational experience of a private liberal artscollege with the affordability of a public university. Faculty andstaff are dedicated to student engagement and experiential learningthrough high-impact practices such as internships, service- andcommunity-based learning, leadership development, study abroadopportunities, mentored undergraduate research and a capstoneproject that fosters intellectual curiosity, reasoned inquiry andcritical thinking.

The university's beautiful and historic campus is located downtownin Milledgeville, Georgia, a charming college town of approximately19,000 residents in Central Georgia, and only 90 miles southeast ofAtlanta. Milledgeville is also the home of noted American authorand alumna, Flannery O'Connor, '45, and the college communityenjoys many exciting literary arts programs at O'Connor's formerhome, Andalusia, a National Historic Landmark owned by theuniversity. Milledgeville is located on the banks of beautiful LakeSinclair and Lake Oconee, allowing faculty, staff and students totake full advantage of the environmental and recreational benefitsof being part of a lake community. For cultural, educational andleisure opportunities beyond Milledgeville - Macon and Atlanta arelocated within easy driving distances.

Georgia College & State University is dedicated to protectingacademic freedom in addition to supporting freedom of expression asoutlined in the University System of Georgia's Freedom of Expression and Academic Freedom policy andits Ethics Code of Conduct. For more information,visit us online at gcsu.edu.

Job Summary

The Office Coordinator II position provides comprehensiveadministrative support to the Dean of the College of Education(CoE) while managing operations for the College of Education. Thisposition is also responsible for the day-to-day operationallogistics of the College of Education. This positions serves as theadministrative contact and liaison for internal and external officeconstituencies. The Office Coordinator II works collaborativelywith the Dean as well as independently with minimal supervision ina work environment of multiple priorities; anticipates and resolvesproblems and updates the Dean of the College of Education on thestatus of day-to-day operations and urgent issues.

Responsibilities

Administrative Support - 70%

• Calendar and Scheduling:
• -Manage Dean's Calendar: Coordinate and manage the Dean's schedule,including upcoming CoE activities, faculty and chair meetings, CoELeadership Board meetings, external advisory board meetings, andthe annual faculty/staff evaluation process.
• -Scheduling: Schedule the Dean's appointments, send appointmentreminders.
• -Coordinate meetings: Prepare and send memos, agendas, and meetingminutes.
• -Schedule and coordinate meetings, ensuring all logistics are inplace.
• Travel and Budget:
• -Travel: Coordinate travel and lodging arrangements for theDean.
• -Prepare and process travel reimbursements.
• -Budget: Balance, monitor, and reconcile budgets related to theDean's office and CoE activities.
• Communication and Meetings:
• -Routine meetings: organize and lead routine CoE staffmeetings.
• -Correspondence: draft and send memos and other communication, asneeded.
• -Provide administrative support on academic and administrativematters including assisting with faculty contracts, recruiting andother needs.
• Liason Duties:
• -Act as a liaison with other departments and operating units withthe college and university.

Records Management - 20%

• Document Handling:
• - Tracking: track documents to ensure proper handling, signatures,and distribution.
• - Faculty files: maintain faculty files, including new searches,faculty appointment papers, annual evaluations, and documentsrelated to tenure and promotion.
• - Mailing lists and databases: maintain and update mailing listsand databases.
• - Ensure timely and appropriate distribution ofcommunications.
• Mail Handling:
• - Sort, route, and respond to Dean's mail as appropriate.

Supervision - 5%

• Student employees:
• - Recruit, schedule, and supervise student employees.
• - Ensure they understand their responsibilities and providenecessary training.

Other - 5%

• - Perform other duties as assigned by the Dean.

Required Qualifications

Educational Requirements

• High school diploma or equivalent.

Required Experience

• At least five (5) years of administrative experience; OR anequivalent combination of education and experience.

Preferred Qualifications

Preferred Educational Qualifications

• Associates degree.

Preferred Experience

• At least two years prior experience in Higher Education.

Proposed Salary

This position is a pay grade 7. The available salary range is$19.58/hour ($40,729) to $21.80/hour ($45,342). Starting salarywithin this range is based on relevant years of experience.

Required Documents to Attach

• List of References
• Resume
• Cover Letter

Knowledge, Skills, & Abilities

KNOWLEDGE

• Knowledge of academic administrative principles andprocedures.
• Knowledge of office management principles and procedures.
• Knowledge of planning and scheduling techniques.

SKILLS

• Skill in organizing resources and establishing priorities.
• Database management skills
• Records maintenance skills.

ABILITIES

• Ability to provide outstanding customer service at all levelsinside and outside of the University.
• Ability to create, compose, and edit written materials.
• Ability to make administrative/procedural decisions andjudgments.
• Ability to lead and train staff and/or students.
• Ability to coordinate and organize meeting and/or specialevents.

USG Core Values

The University System of Georgia is comprised of our 25institutions of higher education and learning as well as the SystemOffice. Our USG Statement of Core Values are Integrity, Excellence,Accountability, and Respect. These values serve as the foundationfor all that we do as an organization, and each USG communitymember is responsible for demonstrating and upholding thesestandards. More details on the USG Statement of Core Values andCode of Conduct are available in USG Board Policy 8.2.18.1.2 andcan be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in BoardPolicy 6.5 Freedom of Expression and Academic Freedom found on-lineat https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

Equal opportunity and decisions based on merit are fundamentalvalues of the University System of Georgia (USG). The Board ofRegents prohibits discrimination on the basis of an individual'sage, color, disability, genetic information, national origin, race,religion, sex, or veteran status ("protected status"). Noindividual shall be excluded from the participation in, denied thebenefits of, or otherwise subjected to unlawful discrimination,harassment, or retaliation under, any USG program or activitybecause of the individual's protected status; nor shall anyindividual be given preferential treatment because of theindividual's protected status, except that preferential treatmentmay be given on the basis of veteran status when appropriate underfederal or state law.

Other Information

This is a supervisory position.

This position has financial responsibilities.

This position will not be required to drive.

This role is not considered a position of trust.

This position does not require a purchasing card (P-Card).

This position will not travel.

This position does not require security clearance.

Background Check

• Criminal Background Check