College Counseling Office Coordinator

Fort Worth Country Day; Fort Worth (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Fort Worth Country Day is seeking a College Counseling Associate to support the College Counseling Office's logistical and administrative operations in a fast-paced high school environment.

The role reports to the Director of College Counseling and involves coordinating transcripts, scheduling, event planning for programs, managing the admission calendar, and assisting with communications with students and families throughout the college process.

Qualifications

• Experience in college admission or high school college counseling is preferable or 5+ years of administrative office experience in a customer-service oriented, professional environment.
• Strong communication and interpersonal skills with students and families.
• Detail-oriented with flawless attention to detail and the ability to manage priorities and deadlines.
• Adaptability and professionalism in a dynamic school setting.

Responsibilities

• Serving as the first point of contact in the College Counseling Office for students and parents/guardians as well as college and university admission representatives
• Processing of transcripts and school documents: ensuring transcripts are up-to-date and accurate, uploading all transcripts into college application management software, assisting college counselors in submitting school-based application materials by required deadlines
• Assisting with the ordering and administration of annual AP Exams as well as the PSAT/NMSQT and a practice ACT
• Handling all event planning for daytime, evening, and weekend College Counseling programs, such as booking space, confirming catering details, setting up technology needs and communicating program details
• Overseeing the college and university admission representative visit calendar: making appointments, confirming classroom/meeting space for all visits, ensuring students are informed of the visits, assisting with meet-and-greet of visitors
• Working closely with Upper School faculty in managing their teacher recommendation requests and formatting all letters prior to submission
• Ensuring the student database information is up-to-date and accurate
• Working closely with college counselors to keep track of students' college and scholarship applications and making sure all materials are submitted on time
• Assisting with entering and updating College Counseling events on the School's room scheduling software and master calendar
• Scheduling student and parent/guardian appointments with college counselors
• Maintaining a welcoming office environment
• Other duties as assigned

Skills

Communication

Organization

Problem-solving

Education

College degree

Tools

Microsoft Office

Google Suite

Scoir

Job description

Fort Worth Country Day is seeking a College Counseling Associate to support the College Counseling Office's logistical and administrative operations in a fast-paced high school environment.

The role reports to the Director of College Counseling and involves coordinating transcripts, scheduling, event planning for programs, managing the admission calendar, and assisting with communications with students and families throughout the college process.