College Assistant- Workforce Development

Borough of Manhattan Community College; New York (NY); On-site; USD 26,000 - 29,000; Part time

Job summary

Borough of Manhattan Community College (BMCC) is seeking a College Assistant for the Center for Continuing Education & Workforce Development in New York. The role supports event preparation, field marketing, and traditional marketing tasks, including communications and materials creation.

The position is part-time up to 20 hours per week, with flexible evening hours. Compensation includes hourly pay of $19.12 and a benefits overview for part-time staff as described in the posting.

Qualifications

• Experience in office administration and event coordination.
• Ability to manage calendars, scheduling, and reminders.
• Experience tabling or canvassing at events is a plus.
• Strong communication and public speaking skills.

Responsibilities

• Manage shared calendars and reminders for events.
• Coordinate registration for internal and external stakeholders.
• Prepare promotional materials for events; gather signage and contact sheets.
• Serve as BMCC Continuing Ed brand ambassador at events; present program offerings.
• Create promotional emails; manage social media and flyer design.

Skills

Event planning

Public speaking

Communication

Office software

Education

Experience in higher education environment

Tools

Microsoft Office

Google Workspace

Mailchimp

Canva

Photoshop

Zoom/Teams

Job description

Location: Borough of Manhattan Community College - Center for Continuing Education & Workforce Development (25 Broadway, New York, NY, 10004)

Regular/Temporary: Regular

GENERAL DUTIES

Event Preparation

• Manages Shared Excel and Outlook Calendars on behalf of the team and setting reminders for approaching events
• Coordinates registration process for internal and external stakeholders
• Prepare promotional materials for events
• Gathers table signage, contact information sheets

Field Marketing

• Responsible for on-site tabling & event set-up (day-of)
• Serves as primary BMCC Continuing Ed brand ambassador at BMCC and Partner events
• Presents program offerings to diverse populations (students, adult learners, industry partners)

Traditional Marketing

• Creates promotional e-mails in Mailchimp to share with students, alumni, industry professionals per internal department lists and master contact lists
• Manages Flyer & Social Media Creation using Canva, Photoshop where applicable
• Manages social media (Facebook, Instagram, LinkedIn, Eventbrite) Accounts (Posting, Engaging with followers) where applicable

Public Relations

• Researches local organizations to parter with and setting up introductory info sessions
• Connects with Alumni to gather success stories to share across E-mail, social media and initiatives like the college catalog, e-mail newsletters
• Captures Photography, Videography to showcase event coverage where applicable

CONTRACT TITLE

College Assistant

FLSA

Non-exempt

MINIMUM QUALIFICATIONS:

Must demonstrate sufficient skills to perform the duties of assigned tasks.

COMPENSATION:

This is a part-time position of up to 20 hours per week. Evening hours may be needed to carry out normal business operations. Hourly rate is $19.12.

BENEFITS:

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered a pension and a Tax-Deferred Savings plan. Part-time employees must meet a weekly or semester work hour criterion to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

CLOSING DATE:

Resumes will be reviewed on a rolling basis as departmental vacancies arise.

JOB SEARCH CATEGORY:

CUNY Job Posting: Support Staff

EQUAL EMPLOYMENT OPPORTUNITY:

CUNY encourages people with disabilities, minorities, veterans, and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

CAMPUS SPECIFIC INFORMATION:

The Borough of Manhattan Community College (BMCC) is a vibrant, pluralistic learning community committed to students’ intellectual and personal growth. The College bridges the economic and educational opportunity gap for students, more than half of whom are the first in their families to attend college. Working to strengthen a culture of care inside and outside the classroom, we share a passion for learning with students from around the world. Strategically located in downtown Manhattan, the College is in close proximity to the artistic communities of Tribeca and SoHo, the dynamic downtown financial district, and the center of New York City government at City Hall. BMCC prides itself on the diversity of our students. We are an inclusive community that promotes an atmosphere of mutual respect for each member’s ethnicity, gender, age, disability, religion, political preference, sexual orientation, gender identity, and national origin, among other personal characteristics. BMCC’s motto speaks to this shared sense of purpose and possibility: Start Here, Go Anywhere. We strive to increase degree completion, successful transfer, career achievement, and service and leadership within our community, New York City, and beyond.

BMCC is seeking a College Assistant for assignment at the Center for Continuing Education & Workforce Development. Under the supervision of the Marketing & Community Outreach Specialist, the incumbent will perform miscellaneous clerical, administrative, research or other work related to departmental operations of the Workforce Development Initiative (WDI) grants for Patient Care Technician, Sterile Processing Technician Training, and Digital IT Pre-Apprenticeship programs.

Employees in the College Assistant title work up to 20 hours per week, and 1,040 hours per fiscal year. This position is contingent on grant funding and continuing financial viability through June 2027.

In addition to the CUNY Title Overview information, other key duties include, but will not be limited to the following:

• Provide general administrative support, such as front desk coverage; schedule, screen visitors and calls; take detailed messages and relay to appropriate parties; file, organize, and scan documents; and maintain office and web accounts.
• Assist with statistical or research activities, which can include collecting and compiling data, performing data entry, and running computer reports.
• Enter and maintain departmental records, such as inventory control records, rosters, directories, and schedules.
• Assist with sorting and distributing mail and act as a messenger.
• Assist with managing general office mailboxes, distributing emails to appropriate parties, and responding to emails as needed.
• Respond to routine questions and requests from students and staff.
• Draft communications, letters, or memorandums.
• Assist with initiatives, projects, and/or event planning.
• Use standard computer software, other office technology, and operating office equipment (such as scanners, faxes, and copiers) to perform related duties.
• Support event logistics and initiatives (e.g. orientations, workshops and
• Perform all other related duties as assigned.
• Must be available for daytime, evening and Saturday work hours.

Preferred Qualifications:

• Experience in higher education, workforce development, admissions, or community outreach.
• Experience tabling or canvassing at events and converting leads into enrollments.
• Strong public speaking and facilitation skills; ability to present clearly to diverse audiences.
• Proficiency with Microsoft Office and/or Google Workspace; comfort with Zoom/Teams for virtual events.
• Basic design skills for flyers/slide decks (e.g., Canva, Google Slides, or PowerPoint).
• Knowledge of CUNY processes/systems; experience with Xenegrade or similar registration systems a plus.
• Bilingual or multilingual a plus; NYC community ties highly valued.