Collections & Trust Accounting Coordinator — Chicago

Weber Gallagher; Chicago (IL); On-site; USD 75,000 - 98,000; Full time

Benefits offered by this job

401(k)

Medical

Job summary

Weber Gallagher is seeking a Collections Specialist and Trust Accounting Coordinator to support our Chicago office. The role focuses on AR management, trust payments, and coordinating with partners to ensure accurate billing.

Candidates should have 5+ years in law firm collections, strong attention to detail, excellent communication skills, and proficiency with Microsoft Office. This is a full-time, in-office role in Chicago.

Qualifications

• 5+ years’ experience working with attorneys and clients in law firm collections, legal billing and trust accounting.
• Strong attention to detail and the ability to maintain accurate client matter data in finance system.
• Excellent written and verbal communication skills, and the ability to communicate professionally across a wide range of audiences (i.e. attorneys, clients, legal staff, etc.).
• Ability to prioritize tasks and meet deadlines.

Responsibilities

• Prepare, generate, and review monthly receivables reports for Matter Billing Partners.
• Work closely with AP, Billing, Appeals and Billing partners to maintain accurate records of all open receivables and collection attempts.
• Research multiple billing websites for invoice statuses.
• Contact appropriate client adjusters regarding past due invoices for each partner.
• Forward invoices and billing/payment histories to client as appropriate.
• Maintain accurate record of client responses/non-responses, and forward to Accounts Receivable Supervisor for escalated follow up.
• Maintain regular contact with Matter Billing Partners keeping them informed of the status of their AR.
• Request assistance from partners as needed for the collection of past due invoices.

Skills

Collections

Trust accounting

Accounts receivable

Communication

Tools

Microsoft Office Suite

Job description

Weber Gallagher is seeking a Collections Specialist and Trust Accounting Coordinator to support our Chicago office. The role focuses on AR management, trust payments, and coordinating with partners to ensure accurate billing.

Candidates should have 5+ years in law firm collections, strong attention to detail, excellent communication skills, and proficiency with Microsoft Office. This is a full-time, in-office role in Chicago.