Collections Specialist

Aston Carter; Appleton (WI); On-site; USD 32,000 - 37,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Paid time off

Employee Assistance Program

Life Insurance

Job summary

Aston Carter is seeking a detail-oriented Collections Specialist to support a fast-paced finance team in Appleton, WI. This contract role focuses on accounts receivable, collections, and customer service while managing multiple priorities across systems.

The ideal candidate will have 3+ years in collections or AR, strong Excel skills, and experience navigating ERP systems like SAP. Excellent communication and problem-solving abilities are essential for success on this team.

Qualifications

• 3+ years of collections or accounts receivable experience.
• Experience in high-volume calls or outreach.
• Advanced Excel skills for data and reconciliation.
• Experience with SAP or similar ERP systems.

Responsibilities

• Manage a portfolio of customer accounts and ensure timely collection of receivables.
• Proactively contact customers about past due balances via phone and email.
• Handle high-volume collection activities while addressing inquiries.
• Research account discrepancies and payment issues to identify resolutions.
• Maintain up-to-date account documentation and follow-up records.

Skills

Collections

Accounts receivable

Customer service

Multi-system navigation

Microsoft Excel

Problem solving

Organization

Tools

SAP

Excel

Outlook

Job description

Job Title: Collections Specialist

Job Description

We are seeking a detail-oriented and customer-focused Collections Specialist to join a fast-paced finance team supporting accounts receivable and collections activities. This contract role provides coverage during a team member’s leave of absence and offers the opportunity to work closely with an experienced collections department that supports customers nationwide. The position is ideal for professionals with experience in collections, accounts receivable, or related financial operations who are comfortable managing multiple priorities and communicating effectively with customers and internal stakeholders.

Responsibilities

• Manage a portfolio of customer accounts and ensure timely collection of outstanding receivables.
• Proactively contact customers regarding past due balances through phone and email communication.
• Handle a high volume of outbound collection activities while responding promptly to inbound customer inquiries.
• Research account discrepancies and investigate payment issues to identify appropriate resolutions.
• Utilize sound judgment when evaluating collection strategies and determining next steps on complex accounts.
• Maintain accurate and up-to-date account documentation and follow-up records within company systems.
• Analyze reports, review account activity, and use spreadsheets to support and track collection efforts.
• Communicate professionally with internal and external stakeholders to resolve account concerns and questions.
• Provide exceptional customer service while maintaining positive and productive customer relationships.
• Escalate complex issues when necessary and assist with resolving unusual or high-priority situations.
• Support departmental initiatives, process improvements, and special projects as assigned.
• Maintain compliance with company policies, safety standards, and established financial procedures.

Essential Skills

• Experience in collections, accounts receivable, customer service, financial operations, or a related field.
• Strong verbal and written communication skills for interacting with customers and internal teams.
• Ability to navigate multiple computer systems simultaneously and perform multi-system navigation.
• Excellent problem-solving and critical‑thinking skills to resolve account discrepancies and payment issues.
• High attention to detail and strong organizational skills to manage documentation and follow‑up activities.
• Ability to prioritize workload and meet deadlines in a fast‑paced environment.
• Customer-focused mindset with strong relationship management capabilities.
• Proficiency with Microsoft Office applications, including Excel, Word, and Outlook.
• Competence in data entry and basic reconciliation tasks within accounts receivable processes.

Additional Skills & Qualifications

• 3+ years of collections or accounts receivable experience.
• Experience managing customer account portfolios in a collections or finance environment.
• Prior experience working in a high‑volume call environment handling outbound and inbound contacts.
• Experience analyzing account information and working with financial data to support decision‑making.
• Previous mentoring or leadership experience within a collections function.
• Familiarity with accounting principles and accounts receivable processes.
• Experience with SAP or similar enterprise resource planning systems.
• Advanced skills using Microsoft Excel, including working with spreadsheets and reports.

Work Environment

This is an in‑office position with a Monday–Friday schedule. Typical hours are either 7:00 AM–3:30 PM or 7:30 AM–4:00 PM. You will work in a collaborative finance and collections environment with approximately 20 or more team members, focused on customer service, problem‑solving, and account resolution. Dedicated training will be provided by the current employee prior to their leave, offering hands‑on guidance and support. The workplace is fast‑paced and team‑oriented, with regular use of multiple computer systems, Microsoft Office tools, and collections‑related technologies to manage accounts and support customers nationwide.

Job Type & Location

This is a Contract position based out of Appleton, WI.

Pay And Benefits

The pay range for this position is $23.00 - $27.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job‑related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Appleton,WI. Application Deadline This position is anticipated to close on Sep 30, 2026.

About Aston Carter

Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry‑leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.