Collections Manager

Ardurra Group, Inc. in; Miami (FL); On-site; USD 70,000 - 110,000; Full time

Job summary

Ardurra is seeking a Collections Manager in Miami, FL or Dallas, TX to lead the firm's recovery and collections strategy for project-based professional services billing. This role partners with project managers, project accountants, finance and operations leadership.

The primary duties include developing policies, monitoring aging, communicating with clients on past-due balances, and resolving disputes while ensuring contractual compliance. A BA and 5+ years in AR/collections are required.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration or related field (or equivalent experience).
• 5+ years in accounts receivable and collections within a professional services firm preferred.
• Experience with project-based billing, retainage, and contract-driven invoicing.
• Strong understanding of collections best practices, credit risk, and dispute resolution.
• Experience collaborating with project managers and senior leadership.
• Proficiency with ERP/accounting systems and advanced Excel skills.
• Excellent communication, negotiation, and relationship management skills.
• Strong organizational skills with the ability to prioritize deadlines.

Responsibilities

• Develop, implement, and monitor collections strategies, policies, and procedures aligned with firm goals.
• Review aging reports; analyze delinquent accounts and lead collection activities.
• Communicate with clients regarding past-due balances, billing questions, and payment plans.
• Partner with project managers to resolve billing disputes and contract issues.
• Ensure compliance with contract terms, lien rights, and applicable regulations.
• Escalate collection issues, including coordinating with legal counsel when needed.
• Prepare and present collection metrics, trends, and forecasts to finance leadership.
• Train and mentor staff on collections best practices.

Skills

AR & collections

Project-based billing

Billing disputes

Credit risk

Cross-functional

ERP systems

Excel

Negotiation

Time management

Education

Bachelor's degree in Accounting, Finance, Business Administration

Tools

ERP systems

Excel

Job description

Ardurra is seeking a Collections Manager to join our team in Miami, FL or Dallas, TX!

Job Summary

The Collections Manager is responsible for building and executing the firm's recovery and collections strategy for project-based, professional services billing. This role partners with project managers, project accountants, finance and operations leadership.

Primary Duties and Responsibilities

• Develop, implement, and monitor collections strategies, policies, and procedures aligned with firm goals
• Review aging reports regularly; analyze and prioritize delinquent accounts and lead appropriate collection activities
• Communicate professionally with clients regarding past-due balances, billing questions, and payment plans
• Partner with project managers to resolve billing disputes, contract issues, and client payment delays
• Ensure compliance with contract terms, lien rights, and applicable state and federal regulations
• Escalate collection issues appropriately, including coordination with legal counsel when necessary
• Prepare and present collection metrics, trends, and forecasts to finance leadership
• Train and mentor staff on collections and receivables best practices to increase proficiencies for contracting and communication, consistent with company policy

Required Experience and Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field (or equivalent experience)
• 5+ years of progressive experience in accounts receivable and collections, preferably within an engineering, architecture, or professional services firm
• Demonstrated experience with project-based billing, retainage, and contract-driven invoicing
• Strong understanding of collections best practices, credit risk, and dispute resolution
• Experience working cross-functionally with project managers and senior leadership
• Proficiency with ERP/accounting systems and advanced Excel skills
• Excellent communication, negotiation, and relationship management skills
• Strong organizational skills with the ability to prioritize competing deadlines

Why Ardurra?

While Ardurra offers competitive compensation and rich benefits programs, it is our culture that truly sets us apart from our peers. We nurture a family-like culture, striving to create a work environment that is enjoyable, challenging and rewarding but also fun. We are acutely focused on developing our staff, whether through our internal Ardurra Academy or through our industry-leading Leadership program. We have made a deliberate and focused commitment to nurture a people-centric culture where people are: valued as individuals; supported in their professional and career development with multiple, varied career paths; provided the tools and resources to be successful, engaged, and satisfied in their work; and positive benefits, time-off programs, and flexibility to help maintain a healthy balance between work and home.

Ardurra is an Equal Opportunity/  Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity or sexual orientation.

NOTICE TO THIRD PARTY AGENCIES:

Ardurra does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Agency Agreement, Ardurra will not consider or agree to payment of any referral compensation or recruiter fee. If a resume or candidate is submitted to any hiring manager without a previously signed agreement, Ardurra reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. These candidates will be considered property of Ardurra. We're not currently looking to add any more agencies to our list of approved vendors, so please do not contact any of our managers or recruitment team with sales calls or details of your candidates.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.Finance Accounting