Collections Emergency Program Specialist.

Smithsonian Institution; Washington (District of Columbia); On-site; USD 80,000 - 90,000; Full time

Job summary

The Smithsonian Institution seeks a Collections Emergency Program Specialist to help draft policies and procedures for the disaster life cycle, spanning preparedness to recovery. The role supports PRICE program strategies and collaborates across museums, archives, and libraries to embed emergency management into collections stewardship.

Responsibilities include policy development, content integration with stakeholders, and maintaining information-sharing platforms while staying current with

Qualifications

• One year of specialized experience at GS-09 or equivalent in collections emergency programs.
• Experience developing emergency policies and best practices with stakeholders.
• Experience administering digital information-sharing platforms.
• Resume must be 2 pages max and tailored to the role.

Responsibilities

• Assist in drafting collections emergency policies and procedures across the disaster life cycle.
• Support strategies, standards, and best practices for PREPAREDNESS and RESPONSE in collections emergencies.
• Collaborate with internal and external colleagues to integrate content into collections stewardship.
• Monitor trends in collections emergency management and disseminate information.
• Maintain internal information-sharing platforms to support dissemination across units.

Skills

Emergency management

Policy development

Stakeholder collaboration

Digital information sharing platforms

Program evaluation

Education

Ph.D. or equivalent doctoral degree or 3 years of graduate education

Tools

SharePoint

Job description

Duties

The Collections Emergency Program Specialist will assist in drafting collections emergency policies and procedures that outline staff responsibilities across the disaster life cycle, including preparedness, mitigation, response, and recovery.

In This Position, You Will

• Support the development and implementation of strategies, standards, and best practices for the Preparedness and Response in Collections Emergencies (PRICE) Program across Smithsonian museums, archives, and libraries.
• Support the development and implementation of collections emergency policies and procedures that define staff responsibilities across preparedness, mitigation, response, and recovery.
• Work collaboratively with NCP staff, Smithsonian unit staff, and external colleagues to support the integration of collections emergency management content into collections stewardship practice.
• Maintain awareness of trends and innovations in collections emergency management and collections management operations practices.
• Maintain and modify multiple internal programmatic and project-based information sharing platforms, including SharePoint and other digital systems, to support the dissemination of collections emergency management information across museums, archives, libraries, committees, and working groups.

Requirements

Conditions of employment

• Pass Pre-employment Background Investigation
• May need to complete a Probationary Period
• Maintain a Bank Account for Direct Deposit/Electronic Transfer
• Males born after 12/31/59 must be registered with Selective Service.

Conditions of Employment

Qualification requirements, including one year time-in-grade at the next lower grade level for promotion candidates, must be met within 30 days of the job announcement closing date. See the 'Required Documents' section for additional information.

For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on

Qualifications

Experience: You qualify for this position if you have one year of specialized experience equivalent to at least the GS-09 level in the Federal Service.

For this position, specialized experience is defined as assisting with collections emergency preparedness, mitigation, response, and recovery programs in a museum or a multi-disciplinarycultural institution including collaborating with stakeholders to develop emergency policies and best practices, administering digital information-sharing platforms, evaluating program performance, and applying collections management and PRICE Program emergency management expertise to enhance organizational resilience.

Your resume must be no more than two (2) pages and should clearly demonstrate how your experience aligns with the responsibilities and specialized experience required for this position. Do not copy language directly from the vacancy announcement, as you will be deemed ineligible for consideration. Instead, provide detailed, descriptive information about your actual experience.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

Or Education: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or LL.M., if related

Or a Combination: Education and experience may be combined to meet the basic qualifications. For a full explanation of this option please see the

Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the 'Required Documents' section of this announcement.

Important Note:

Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience. Your resume should provide sufficient information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.

Education

No Basic Education Requirements for this position.

Additional information

This position is included in the bargaining unit.

Recruitment Incentive:

Recruitment incentive(s) may be authorized for this position. However, approval for incentives are contingent upon various availability. If authorized, certain incentives will require the incumbent to sign a service agreement to remain in the Federal government for a certain time period.

Note:

This statement does not imply nor guarantee an incentive will be offered and paid.

Selections may be made for vacancies across the Smithsonian Institution (SI). By applying to this position, you agree to allow your application and other personal information to be shared with one or more SI hiring officials for employment consideration for same/similar positions within the location(s) identified in this announcement.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

The Federal Government offers a comprehensive benefits package.

Please see Benefits at

• Flexible Spending Accounts
• Health Insurance
• Leave
• Life Insurance
• Long Term Care Insurance
• Retirement Program