Collection Management Specialist.

Smithsonian Institution; Washington (District of Columbia); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Flexible Spending Accounts

Health Insurance

Leave

Life Insurance

Long Term Care Insurance

Retirement Program

Job summary

The Smithsonian Institution is seeking a Collection Management Specialist in Washington, DC, to assist in drafting, editing, and organizing internal institutional and unit-level collections management policies, plans, guidelines, and procedures under senior staff guidance.

You will maintain multiple digital information sharing platforms and provide administrative and programmatic support for collections activities, including meeting logistics and progress reporting.

Qualifications

• Experience developing, reviewing, editing, and organizing collections management policies, plans and procedures.
• Ability to provide administrative, logistical, and programmatic support for collections initiatives.
• Experience maintaining digital information-sharing platforms.

Responsibilities

• Assist with development, drafting, writing, editing and review, and organizing Smithsonian collections management policies, plans, guidelines, procedures, and implementation documents at the institutional and unit levels.
• Carry out the maintenance of multiple internal and external programmatic and project-based digital information sharing platforms.
• Provide administrative and programmatic support for collections program activities by facilitating and preparing meeting agendas, schedules, logistics, meeting minutes, progress reports and associated documentation.

Skills

Policy drafting

Editing

Organizing policies

Administrative support

Digital platforms

Education

Ph.D. or equivalent doctoral degree

3 full years of progressively higher level graduate education

LL.M.

Job description

Duties

The Collection Management Specialist assists in drafting, editing, and organizing internal institutional and unit-level collections management policies, plans, guidelines, procedures, and related implementation documents under the direction of senior staff.

In This Position, You Will

• Assist with the development, drafting, writing, editing and review, and organizing Smithsonian collections management policies, plans, guidelines, procedures, and implementation documents at the institutional and unit levels.
• Carry out the maintenance of multiple internal and external programmatic and project-based digital information sharing platforms.
• Provide administrative and programmatic support for collections program activities and initiatives by facilitating and preparing meeting agendas, schedules, logistics, meeting minutes, progress reports and associated documentation.

Requirements

Conditions of Employment

• Pass Pre-employment Background Investigation
• May need to complete a Probationary Period
• Maintain a Bank Account for Direct Deposit/Electronic Transfer
• Males born after 12/31/59 must be registered with Selective Service.

Qualification Requirements

Qualification requirements, including one year time-in-grade at the next lower grade level for promotion candidates, must be met within 30 days of the job announcement closing date. See the 'Required Documents' section for additional information.

For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on

Qualifications

You qualify for this position if you have one year of specialized experience equivalent to at least the GS-09 level in the Federal Service. For this position, specialized experience is defined as assists in developing, reviewing, editing, and organizing institutional and unit-level collections management policies, plans, procedures, guidelines, and implementation documents, including compliance with SD 600, within a multi-disciplinary cultural heritage institution. Provides administrative, logistical, and programmatic support for collections initiatives and maintains digital information-sharing platforms.

Your resume must be no more than two (2) pages and should clearly demonstrate how your experience aligns with the responsibilities and specialized experience required for this position. Do not copy language directly from the vacancy announcement, as you will be deemed ineligible for consideration. Instead, provide detailed, descriptive information about your actual experience.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Part‑time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

Or Education

Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M.

Or a Combination: Education and experience may be combined to meet the basic qualifications. For a full explanation of this option please see the

Special Instructions for Foreign Education

Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement.

Education

No Basic Education Required.

Additional information

This position is included in the bargaining unit.

Recruitment Incentive

Recruitment incentive(s) may be authorized for this position. However, approval for incentives are contingent upon various availability. If authorized, certain incentives will require the incumbent to sign a service agreement to remain in the Federal government for a certain time period.

Note

This statement does not imply nor guarantee an incentive will be offered and paid.

Selections may be made for vacancies across the Smithsonian Institution (SI). By applying to this position, you agree to allow your application and other personal information to be shared with one or more SI hiring officials for employment consideration for same/similar positions within the location(s) identified in this announcement.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Benefits

• Flexible Spending Accounts -
• Health Insurance -
• Leave -
• Life Insurance -
• Long Term Care Insurance -
• Retirement Program -