Collections Assistant

BKF Engineers; Hayward (CA); On-site; USD 80,000 - 100,000; Full time

Job summary

An established industry player is seeking a detail-oriented Collections Assistant to enhance their Accounts Receivable and Finance teams. This role is pivotal in managing outstanding invoices and maintaining accurate records, ensuring smooth cash flow. The ideal candidate will thrive in a collaborative environment, demonstrating strong communication skills and a proactive approach to client relations. With competitive salaries and comprehensive benefits, this position offers a fantastic opportunity to grow within a supportive team dedicated to excellence. If you are organized, detail-focused, and eager to contribute to a successful finance department, this role is perfect for you.

Benefits

End of Year Bonuses

401k

100% Medical Coverage

Flexible Schedules

Education Reimbursement

Paid Holidays

Generous Vacation Packages

Qualifications

• 2+ years experience in collections or billing roles.
• Strong communication skills in client-facing situations.

Responsibilities

• Assist with collections outreach via phone and email.
• Maintain aging reports and track collections progress.
• Coordinate with project managers to resolve billing discrepancies.

Skills

Verbal Communication

Written Communication

Attention to Detail

Time Management

Team Collaboration

Education

High School Diploma

Tools

Microsoft Excel

Accounting Software

Job description

3 days ago Be among the first 25 applicants

BKF is seeking a detail-oriented and proactive Collections Assistant to support our Accounts Receivable and Finance teams. This individual will play a key role in following up on outstanding invoices, maintaining accurate receivables records, and supporting efforts to reduce aged balances. The ideal candidate is highly organized, communicates professionally with internal teams and clients, and brings a collaborative mindset to help maintain strong client relationships while improving cash collections.

• Assist with collections outreach to clients via phone and email to follow up on outstanding payments
• Maintain and update aging reports, tracking progress on collections efforts and noting communication history
• Record and process incoming payments, ensuring accurate application to customer accounts
• Support the preparation and distribution of AR Reports/Statements
• Coordinate with project managers and accounting team members to resolve client billing or payment discrepancies
• Prepare basic reports and collection metrics to track and communicate collection status to management
• Support other accounting and administrative duties as needed, including data entry, scheduling and documentation
  
  
  

Requirements

• High school diploma or equivalent required
• Minimum of two years of experience in a collections, billing, or administrative support role
• Strong verbal and written communication skills, especially in a professional client-facing context
• High attention to detail and accuracy in recordkeeping
• Ability to manage time effectively and meet deadlines
• Collaborative team player with a positive and proactive approach
• Proficiency with Microsoft Excel and other Office applications; experience with accounting software is a plus
  
  
  

Benefits

• The typical base salary range for this position is $24.00 - $33.00 per hour, depending upon skills, experience, education, and geographical location. This is an hourly position paid biweekly
• Competitive salaries, end of year bonuses, profit sharing, and 401k
• BKF pays 100% of the premiums for medical, dental, and vision coverage and 50% for your dependents
• Generous vacation and sick time packages
• 8 Paid Holidays
• Flexible schedules
• Education reimbursement, paid annual dues for professional and societal organizations
• BKF offers competitive and award-winning benefits and perks. To learn more click here.
  
  
  

Workplace Awards:

• We're proud to be a 2024 - 2025 "Great Place To Work" certified company!
• BKF Engineers wins Zweig Group's 2023 Trifecta Award
• Zweig "Best Firms to Work For" Top 100 in the U.S. 2023
• Bay Area News Group "Top Work Place" for 7 years in a row!
• "Best Firm to Work for North Bay" North Bay Business Journal for 8 years
  
  

BKF Engineers provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

BKF Engineers does not accept unsolicited resumes from recruiters or employment agencies. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and a specific solicitation for the position or other approved engagement request for the position with BKF Engineers, BKF Engineers reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited submittals are done at the risk of the recruiter.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing

• Industries

  IT Services and IT Consulting

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