Collection Specialist

All Surfaces Inc.; Wood Dale (IL); On-site; USD 33,000 - 39,000; Full time

Job summary

All Surfaces Inc. is seeking an Accounts Receivable Specialist to manage invoicing, collections, and account reconciliations. This in-office role at the Wood Dale, IL branch requires proactive customer contact and collaboration with Sales, Customer Service and Finance to ensure timely payments.

The position supports a high-volume transactional environment with ERP and accounting software experience, working 9:00am-6:00pm, Monday through Friday, with hourly compensation of $24-$28.

Qualifications

• 3+ years of experience in accounts receivable or collections (distribution or B2B environment preferred).
• Experience working with ERP and Accounting Software(s).
• Experience working in a high-volume transactional environment.

Responsibilities

• Manage customer invoicing and collections activities.
• Reconcile accounts to ensure accurate revenue processing.
• Proactively contact customers regarding overdue invoices and resolve billing issues.
• Collaborate with Sales, Customer Service, and Finance teams to resolve disputes.
• Maintain documentation of collection activities and communications.
• Review aging reports daily/weekly and prioritize outreach.
• Support audits by providing required documentation and explanations.

Skills

Accounts receivable

Collections

Customer service

Education

Associate's degree in Accounting, Finance, or related field

Tools

ERP systems

Accounting software

Job description

All Surfaces is one of the nation’s leading distributors for flooring and sundries. We are a house of brands, comprised of Walcro, Cartwright Distributing, Tri-State Flooring, Blakely Products, All Tile – CCS, and Abraham Linc. With 45+ locations spread across 23 states. Our commitment to our Core Values—People First, Do Right, Go Beyond, Always Improve, & Let’s Go!—drives our success in partnership with our customers and suppliers.

Position Overview

The Accounts Receivable Specialist is responsible for managing customer invoicing, collection activities, and account reconciliation to ensure accurate and timely revenue processing. This role proactively contacts customers regarding overdue invoices, resolves billing issues, and partners with internal teams to ensure timely payment.

Work Schedule

In Office (9:00am-6:00pm) at the All Tile - CCS branch in Wood Dale, IL

Compensation

Hourly, $24-$28/hour

Essential Functions

• Maintain an order release portal consisting of accounts within the assigned AR portfolio.
• Monitor assigned account portfolio to reduce aging and minimize delinquency.
• Support audits by providing required documentation and explanations.
• Maintain and enforce internal controls and compliance standards.
• Bring complex or high-risk customer accounts to the AR Manager's attention for resolution support.
• Contact customers regarding outstanding invoices via phone, email, and customer portals.
• Collaborate with Sales, Customer Service, and Finance teams to resolve billing disputes.
• Follow up on past-due accounts and establish payment commitments or arrangements.
• Maintain detailed documentation of collection activities and customer communications.
• Review customer aging reports daily/weekly and prioritize outreach accordingly.
• Build positive relationships with customers while firmly managing payment compliance.
• Communicate recurring issues or trends to internal teams to help improve billing accuracy.
• Carry out other duties and responsibilities as may be assigned or required.

Work Experience

• 3+ years of experience in accounts receivable or collections (distribution or B2B environment preferred).
• Experience working with ERP and Accounting Software(s).
• Experience working in a high-volume transactional environment.

Required Education Level

• High school diploma or Associate's degree in Accounting, Finance, Business Administration, or a related field is preferred

Physical Demands and Work Environment

Able to sit at a desk and work on a computer for prolonged periods.

Frequent use of hands to handle documents, operate a keyboard, and other office equipment.

Visual acuity is required for data entry and review of financial data.

Work regular business hours, Monday through Friday.