Collection Services Associate

Illinois; Elgin (IL); Vor Ort; USD 24.000 - 34.000; Teilzeit

Zusammenfassung

The Gail Borden Public Library in Elgin, IL is seeking a detail-oriented, process-driven staff member to handle behind-the-scenes logistics of our library intake and inventory. This role focuses on accuracy and reliability to keep materials ready for patrons.

You’ll unpack shipments, reconcile invoices, update the library's ILS, and support cataloging workflows. The position involves light lifting and regular collaboration with Finance and Operations teams, with 25 hours per week at $21 per hour.

Qualifikationen

• Bachelor’s degree or equivalent combination of education and relevant experience.
• Knowledge of Sierra software preferred.
• Ability to bend, stoop, lift and carry boxes weighing up to 40 pounds.

Aufgaben

• Inventory & Invoicing: Unpack shipments of new materials, inspect them for damage, and meticulously match items to invoices to ensure 100% accuracy.
• Financial Record-Keeping: Create and transmit essential financial data to the Finance Department and reconcile credit card statements with vendor invoices.
• System Management: Keep payment transactions and order statuses current within our Integrated Library System (ILS).
• Workflow Support: Generate and print work slips to keep the cataloging and processing teams moving efficiently.
• Serials Management: Receive and check in magazine shipments, apply labels, deliver current issues to service desks, and manage the weeding of older issues.

Kenntnisse

Detail-oriented

Sierra software

Ausbildung

Bachelor’s degree or equivalent

Tools

Sierra software

Jobbeschreibung

Do you have an eagle eye for accuracy and a knack for keeping things organized? Our Collection Services team is looking for a reliable, process-driven individual to handle the vital "behind-the-scenes" logistics of our library. In this role, you’ll be the gatekeeper of new arrivals—ensuring every book and magazine is accounted for and ready for our community to enjoy. If you enjoy a mix of independent computer work, financial reconciliation, and hands-on inventory management, we’d love to meet you.

What You’ll Do:

• Inventory & Invoicing: Unpack shipments of new materials, inspect them for damage, and meticulously match items to invoices to ensure 100% accuracy.
• Financial Record-Keeping: Create and transmit essential financial data to the Finance Department and reconcile credit card statements with vendor invoices.
• System Management: Keep payment transactions and order statuses current within our Integrated Library System (ILS).
• Workflow Support: Generate and print work slips to keep the cataloging and processing teams moving efficiently.
• Serials Management: Receive and check in magazine shipments, apply labels, deliver current issues to service desks, and manage the weeding of older issues.

You will need to be:

• Detail-oriented with above-average attention to detail and accuracy.

Qualifications:

• Bachelor’s degree or equivalent combination of education and relevant experience, including collection management or acquisitions.
• Knowledge and experience working with basic computer applications. Previous experience working with Sierra software is preferred.
• Ability to bend, stoop, lift and carry boxes weighing up to 40 pounds.

The Gail Borden Public Library
270 N. Grove Ave.
Elgin , IL 60120

The Gail Borden Public Library, Kane County

Hours

25 hours per week; Monday – Friday daytime hours.

$21.00 per hour. See below for benefit information.**