Collection Analyst

Apex Companies, LLC; United States; On-site; USD 39,950 - 44,083; Full time

Benefits offered by this job

Company-subsidized medical and dental

401k match

Tuition assistance

Performance-based bonuses

Job summary

Apex Companies, LLC is seeking a Collection Analyst to support timely collection of client invoices, maintain accurate records, and partner with internal teams to resolve payment issues. You will monitor receivables, contact clients, and ensure follow-up actions align with established processes.

The role emphasizes collaboration with project managers and accountants, maintaining professional client relationships, and driving on-time payments within a growing U.S. firm.

Qualifications

• Associate's or bachelor's degree in accounting, finance, business administration, or a related field is preferred.
• Three or more years of experience in accounts receivable, collections, and customer service.
• Strong communication skills and attention to detail.
• Proficiency with Microsoft Excel, Outlook, and accounting or ERP systems; experience with Deltek Vantagepoint is an advantage.

Responsibilities

• Manage the collections for one of the four business units within Apex.
• Monitor assigned accounts receivable balances and identify past-due invoices requiring follow-up, per the client payment terms.
• Contact clients regarding outstanding balances, payment status, remittance details, and invoice questions.
• Collaborate with project managers, project accountants, and other internal teams to resolve collection matters.
• Record and review collection activity, client responses, payment commitments, and follow-up actions in the appropriate tracking tool.
• Identify, track and maintain payment portal access for applicable client accounts within the business unit.
• Review aging reports and prioritize collection efforts based on balance, age, risk, and business needs.
• Prepare collection updates, reports, and status summaries for management review.
• Support recurring collection meetings by providing account updates, recommended next steps, and follow-up status.
• Escalate high-risk accounts, delinquent balances, or unresolved disputes to management in a timely manner.
• Maintain professional client relationships while supporting timely payment and adherence to agreed payment terms.
• Support demand letter preparation, collection agency submissions, and other escalation procedures as directed.
• Support process improvements related to collections tracking, reporting, and client communication.

Skills

Communication

Attention to detail

Time management

Collaboration

Education

Associate's or Bachelor's degree in accounting/finance/business administration

Tools

Excel

Outlook

Deltek Vantagepoint

ERP systems

Job description

Are you driven to grow, lead, and make a meaningful impact? At Apex, we're building more than a consulting and engineering firm-we're creating a place where your career accelerates, your contributions matter, and your potential is fully realized. We believe your growth is our growth, which is why we invest in your development at every stage of your career. Here, you'll work on projects that shape communities, protect the environment, and create lasting impact, all while being empowered with the autonomy and flexibility to do your best work.

Fueled by high quality delivery, exceptional client retention, and strategic acquisitions, Apex Companies continues to rank among the fastest-growing firms in the AEC industry, recently recognized by the Zweig Group for our industry-leading growth. Our success is grounded in strong leadership, a collaborative culture, and a shared commitment to delivering exceptional outcomes.

As we continue to grow, we're focused on building a team of high-performing professionals who are ready to lead, collaborate, and push what's possible. At Apex, you don't just join a company, you help shape what comes next.

Position Summary

The Collection Analyst is responsible for supporting the timely collection of outstanding client invoices, maintaining accurate collection records, and partnering with internal teams and clients to resolve payment issues. This role supports cash flow management by proactively monitoring receivables, communicating with clients and project teams, and ensuring follow-up activities are completed in accordance with established collection processes.

Your Responsibilities as a Collection Analyst

• Manage the collections for one of the four business units within Apex.
• Monitor assigned accounts receivable balances and identify past-due invoices requiring follow-up, per the client payment terms.
• Contact clients regarding outstanding balances, payment status, remittance details, and invoice questions.
• Collaborate with project managers, project accountants, and other internal teams to resolve collection matters.
• Record and review collection activity, client responses, payment commitments, and follow-up actions in the appropriate tracking tool.
• Identify, track and maintain payment portal access for applicable client accounts within the business unit.
• Review aging reports and prioritize collection efforts based on balance, age, risk, and business needs.
• Prepare collection updates, reports, and status summaries for management review.
• Support recurring collection meetings by providing account updates, recommended next steps, and follow-up status.
• Escalate high-risk accounts, delinquent balances, or unresolved disputes to management in a timely manner.
• Maintain professional client relationships while supporting timely payment and adherence to agreed payment terms.
• Support demand letter preparation, collection agency submissions, and other escalation procedures as directed.
• Support process improvements related to collections tracking, reporting, and client communication.

What we're looking for

• An associate's or bachelor's degree in accounting, finance, business administration, or a related field is preferred.
• Three or more years of experience in accounts receivable, collections, and customer service.
• Strong communication skills with the ability to interact professionally with clients and internal teams.
• Strong attention to detail when updating and maintaining customer account records.
• Ability to resolve complex payment issues.
• Ability to manage multiple priorities in a timely manner.
• Proficiency with Microsoft Excel, Outlook, and accounting or ERP systems; experience with Deltek Vantagepoint is an advantage.

Core Competencies

• Committed to delivering exceptional customer service and building positive client relationships.
• Problem-solving skills to resolve issues effectively.
• Maintains a high level of accuracy and attention to detail.
• Handles financial information responsibly while maintaining confidentiality.
• Collaborates effectively with internal teams.

Success Measures

• Reduction in past-due accounts receivable for the assigned business unit.
• Timely and consistent follow-up on assigned past-due accounts.
• Accurate and complete documentation of collection activity.
• Effective coordination with internal teams to resolve payment issues.Professional communication with clients that supports relationships and timely payment.

Why you'll love working for us

• Company-subsidized medical and dental.
• Company-paid life, short, and long-term disability.
• 401k match, tuition assistance, and more.
• Cross-training and the ability to work on a variety of projects.
• Performance-based bonuses or other incentives.
• Working with the best and brightest in the industry.
• 2,000+ employee national firm with 50+ locations across the US.

Apex Title:

Collection Specialist 2

Hourly Expected Pay Range

$29 — $32 USD

We believe in equality for all and celebrate the diversity and differences of our employees, customers, and communities. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. Apex aims to make apexcos.com accessible to all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact [e-mail] or [phone]. Likewise, feel free to reach out to us if you would like to view or discuss Apex policy related to equal employment opportunity or have any related concerns. EO/AA/VEV/Disabled Employer