CoE Student Engagement Coordinator

OSU Oregon State University; Corvallis (OR); On-site; USD 21,000 - 30,000; Part time

Benefits offered by this job

Remote work option (summer)

Job summary

Oregon State University (OSU) is seeking a part-time CoE Student Engagement Coordinator to support the College of Engineering Events and Donor Engagement programs. The role balances event duties, donor communications, and data-driven stewardship efforts, reporting to the Associate Directors of Events and Donor Engagement.

Ideal candidates are enrolled students with strong organization, communication, and confidentiality skills.

Qualifications

• Must be academically enrolled in a college, university, or similar program.
• Must meet academic standing requirements; students on academic suspension are not eligible for employment.
• Must meet the applicable minimum enrollment standard for their program.
• High School student: regularly enrolled in high school or home-schooling.
• Undergrad/post-baccalaureate student: 6 credit hours per term.
• Undergraduate international student: 12 credit hours per term.
• Graduate student admitted to Graduate School: 5 credit hours per term.
• Graduate international student admitted to Graduate School: 9 credit hours per term.
• Ability to work an average of 6–9 hours per week during the academic year, with potential for special events.
• Optional remote approx. 3 hours per week in the summer.
• Ability to lift up to 30 lbs.
• Experience with Microsoft Office Suite and/or Google Workspace.
• Strong organizational and time management skills.
• Commitment to diversity and inclusion.
• Able to maintain confidentiality.
• Represent the College of Engineering with maturity and professionalism.
• Work independently and as part of a team.
• Dependable, punctual, and adaptable.

Responsibilities

• Data entry and maintaining event-related records and documentation.
• Drafting event communications and documents.
• Creating and printing name tags.
• Delivering/picking up event equipment, materials or mail to COE event locations.
• Editing, formatting, and preparing donor engagement materials and reports.
• Printing, assembling, and mailing stewardship and donor communications.
• Drafting stewardship materials such as impact pieces and thank-you notes.
• Assisting with data analysis and reporting projects to improve stewardship efforts.

Skills

Microsoft Office Suite

Google Workspace

Strong organizational skills

Time management

Education

Enrollment in college/university

Tools

Microsoft Office

Google Workspace

Job description

Department: College of Engineering

Special Instructions to Applicants: When applying you will be required to attach the following electronic documents: A Resume, A Cover Letter. For additional information please contact: Alaina Hill at [e-mail]. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 2 years. This position requires driving a University vehicle or a personal vehicle on behalf of the University; therefore, the incumbent must successfully complete a Motor Vehicle History Check, possess and maintain a current, valid driver's license in their state of residence, be determined to be position qualified and self-report convictions (as per Voluntary and Compulsory Driver Standards OSU Standard 125-155-0200) as per OSU Standard 576-056-0000 et seq. OSU will conduct a review of the National Sex Offender Public website prior to hire. Note: All job offers are contingent upon Human Resources final approval.

Job Description

This recruitment will be used to fill two part-time (a maximum of 24 hours per week) CoE Student Engagement Coordinator for the College of Engineering at Oregon State University (OSU). The College of Engineering (CoE) External Relations team is seeking an organized, detail-oriented student to join our team part-time (an average of 6-9 hours per week). This position supports both the College of Engineering Events and Donor Engagement programs, contributing to meaningful experiences for alumni, donors, students, faculty, and friends of the college. The Engagement Team Student Assistant will divide their time between event support and donor engagement activities. The position reports directly to the Associate Director of Events, who serves as the supervisor of record, while also providing regular support to the Associate Director of Donor Engagement. The student will work closely with both team members and will receive assignments and project direction based on operational needs. This role requires exceptional attention to detail, strong organizational skills, professionalism, and the ability to manage multiple projects effectively.

Position Duties

• Data entry and maintaining event-related records and documentation
• Drafting event communications and documents
• Creating and printing name tags
• Delivering/picking up event equipment, materials or mail to COE event locations
• Editing, formatting, and preparing donor engagement materials and reports
• Printing, assembling, and mailing stewardship and donor communications
• Drafting stewardship materials such as impact pieces, thank-you notes, and related collateral
• Assisting with data analysis and reporting projects to improve stewardship efforts

Transferable Skill Development

OSU is committed to ensuring students are prepared for success after graduation through intentional skill development as student employees. The competencies students develop while working at OSU are defined by the National Association of Colleges and Employers (NACE) as the essential skills employers seek in their hires. In this position, students learn and build vital career-readiness skills in the primary areas below: Communication, Critical Thinking, Teamwork, Technology.

Qualifications

• Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study.
• Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment.
• Must meet the applicable minimal enrollment standard.
• High School student: Regularly enrolled in a high school or participating in a home-schooling program.
• Undergraduate and post-baccalaureate student: 6 credit hours per term.
• Undergraduate international student: 12 credit hours per term.
• Graduate student officially admitted to Graduate School: 5 credit hours per term.
• Graduate international student officially admitted to Graduate School: 9 credit hours per term. International students may be allowed to carry fewer hours than specified above and still be considered "full-time" by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.
• Required Ability to work an average of 6-9 hours per week during the academic year, with occasional flexibility for special events in the office (Covell Hall) or at event spaces on campus.
• Availability during Fall, Winter, and Spring terms of the 2026-2027 school year unless otherwise discussed with hiring manager.
• Optional opportunity to work remotely approx. 3hrs per week in the summer.
• Ability to communicate in a professional, positive, and friendly manner.
• Experience in an office and/or event setting.
• Ability to lift up to 30 lbs.
• Experience with Microsoft Office Suite and/or Google Workspace.
• Strong organizational and time management skills.
• Exceptional attention to detail and accuracy.
• Ability to manage multiple priorities and projects simultaneously.
• Demonstrated commitment to promoting and enhancing diversity and inclusion.
• Able to maintain confidentiality.
• Ability to represent the College of Engineering with maturity and professionalism.
• Ability to work independently and collaboratively as part of a team.
• Responsible, dependable, punctual, and adaptable.

Preferred

• Currently enrolled at Oregon State University.
• Experience handling sensitive/confidential information.
• Experience working in an office, customer service, event, or administrative environment.

Working Conditions / Schedule

• Office, storage areas, events, work schedule will vary.
• The Engagement Team Student Assistant works collaboratively with both the Events and Donor Engagement teams.
• While the Associate Director of Events serves as the supervisor of record, the student will regularly support projects and assignments from both functional areas and is expected to communicate proactively with each supervisor regarding priorities, deadlines, and scheduling.

Anticipated Start Date

2026-09-18

About Oregon State University

Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don&apost;t wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together we apply knowledge, tools and skills to build a better future for all.

FACTS

• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
• 35k+ students including more than 2.3k international students and 10k students of color
• 217k+ alumni worldwide

Locations

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package

• Medical, Dental, Vision and Basic Life.
• OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
• Optional lifestyle benefits such as pet, accident, and critical care insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.
• Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.

Equal Opportunity Employer

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is a) in response to a formal complaint or charge, b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or c) consistent with the contractor’s legal duty to furnish information. At Oregon State University, no qualified person shall, solely by reason of disability, be denied access to, participation in, or the benefits of, any program or activity operated by the University. If requested, OSU will provide reasonable accommodation to applicants in order to provide access to the application, interviewing and selection process. You are not required to note the presence of a disability on your application to receive an accommodation. Please request any reasonable accommodations for disability as early as possible in the application and search process. Requests may be directed to the hiring unit, or to the Office of Equal Opportunity and Access at [phone]. See Request an Accommodation Procedures for the OSU policy. Oregon State University, in compliance with state and federal laws and regulations, including Title IX and its regulations, does not unlawfully discriminate and prohibits discrimination in any education program or activity that it operates, including in academic admissions and employment. The university prohibits unlawful discrimination on the basis of age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin (including ancestry and ethnicity), citizenship, marital or family status, pregnancy or related conditions, disability, genetic information, protected veteran status / service in the uniformed service, or any other status protected by law or OSU policy. Inquiries about Title IX may be referred to OSU’s Title IX Coordinator, the U.S. Department of Education’s Office for Civil Rights (link to https://ocrcas.ed.gov/contact-ocr), or both. OSU’s Title IX Coordinator is the Executive Director of the Office of Equal Opportunity and Access (EOA). For information on OSU’s nondiscrimination policy and procedures, including how to report information about conduct that may constitute discrimination or make a complaint of sex discrimination under Title IX, contact EOA by phone: [phone], email: [e-mail], mail/location: 330 Snell Hall, Corvallis OR 97331, or visit EOA’s website: eoa.oregonstate.edu. Know Your Rights Oregon Family Leave Act: Department of Labor Family and Medical Leave Act: