COASTAL RESOURCES PROGRAM SPECIALIST 1-3 (ADMINISTRATIVE)

State of Louisiana; Baton Rouge (LA); On-site; USD 44,000 - 50,000; Full time

Benefits offered by this job

Public sector benefits

Job summary

State of Louisiana, Coastal Protection and Restoration Authority (CPRA) in Baton Rouge seeks a project support professional to manage contracts, process purchase orders in LaGov, audit invoices, and support inventory and fleet tasks. The role emphasizes adherence to state processes and collaboration with upper-level staff.

The position offers structured progression and works in an environment guided by state procurement and environmental program objectives, located in Baton Rouge, LA.

Qualifications

• MS Office proficiency (Word, Excel, Outlook, etc.).
• Detail oriented and highly organized.
• Ability to prioritize tasks and multi-task in a dynamic setting.
• Ability to work both collaboratively and independently.

Responsibilities

• Writing and reviewing Contracts and Amendments (Professional, Consulting, Interagency, etc.).
• Completing associated request forms.
• Entry of Contracts and Purchase Orders into the LaGov Procurement System.
• Detailed audit of invoices.
• Processing Memorandums of Review comments from Louisiana Legislative Auditors.
• Assist with inventory and property management and related duties including procurement assistance and fleet maintenance.

Skills

MS Office

Detail Oriented

Organized

Quick learner

Self-motivated

Prioritize work

Team & autonomous work

Multi-tasking

Education

Bachelor's degree

Job description

This position works in the Project Support Section of the Coastal Protection and Restoration Authority (CPRA). The incumbent provides project support to the CPRA in its work pertaining to the state’s water and land resources and/or environment in order to ensure their protection, conservation, enhancement, restoration, operation, maintenance, rehabilitation, and monitoring. This position assists in managing programs funded by the Louisiana Coastal Protection and Restoration Fund, Capital Outlay, BP, and multiple federal sources of funding. Duties include the development and implementation of professional and/or consulting contracts, grants/cost share agreements, reviewing vendor invoices, and maintaining related files.

An ideal candidate will possess the following core competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Managing Projects: The ability to plan, implement, and close out project initiatives by coordinating people, resources, and timelines to achieve defined outcomes.
• Solving Problems: The ability to identify root causes, analyze relevant data, and apply practical or innovative solutions to challenges.
• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.
• Using Data: The ability to collect, analyze, and use data to generate insights and inform decisions.

Preferred Competencies:

• Adapting to Change: The ability to demonstrate flexibility in thoughts, behaviors, and actions in response to evolving circumstances or unexpected change.
• Managing Time: The ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of work goals.
• Negotiating Agreements: The ability to reach fair, mutually beneficial outcomes through ethical negotiation that builds trust and supports shared goals.
• Working with Financial Information: The ability to interpret financial data, manage financial approvals, and ensure compliance to support informed decisions and promote transparency.

• Three years of experience in an environmental program; OR
• Six years of full-time work experience in any field; OR
• A bachelor’s degree.
• EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Duties:

• Writing and reviewing Contracts and Amendments (Professional, Consulting, Interagency, etc.)
• Completing associated request forms
• Entry of Contracts and Purchase Orders into the LaGov Procurement System
• Detailed audit of invoices
• Processing of Memorandums of Review comments from Louisiana Legislative Auditors
• May also assist with inventory and property management including but not limited to:
  • Assist upper-level staff Learn and understand Title 39
  • Assist with procurement requests
  • Assist with purchasing of supplies
  • Assist with routine fleet maintenance
  • Attend departmental and other state agency meetings and conferences to stay abreast of changes in departmental processes and state laws.

Required Skills:

• Intermediate Microsoft application skills (Word, Excel, Outlook etc.)
• Detail Oriented
• Organized
• Quick learner
• Self-motivated
• Able to prioritize work
• Able to work collaboratively as well as autonomously
• Able to multi-task

Position-Specific Details:

Appointment Type: Probational, Promotional, or Job Appointment*

Career Progression: This position may be filled as a Coastal Resources Program Specialist 1, 2, or 3, depending on level of experience.

Office Location: 150 Terrace Ave Baton Rouge, LA 70802

Compensation:

Below are the bi-weekly minimum hire rates established for the position in accordance with CPRA’s Special Entrance Rate Policy:

Coastal Resources Program Specialist 1 $1,672.80

Coastal Resources Program Specialist 2 $1,789.60

Coastal Resources Program Specialist 3 $1,915.20

The maximum salary for a CRPS 3 is $78,624 annually. This position is eligible for premium pay.

* If filled as a Job Appointment, there is a possibility that this position may later be converted to a Probational Appointment should funding become available.

Louisiana is a State as Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

Contact Information:

If you have any questions, you may contact:
Rachel Dunbar, Human Resources Supervisor

P.O. Box 44027

Baton Rouge, LA 70804

[e-mail]