CO Senior Financial Assistant

Williamson County; Georgetown (TX); On-site; USD 52,000 - 78,000; Full time

Job summary

Williamson County is seeking a supervisory professional to oversee the Inmate Trust Fund and Bond Services at the jail. You will ensure GAAP compliance, oversee month-end closings, and coordinate with multiple departments to maintain accurate financial records.

Responsibilities include training staff, resolving technical issues, and generating department reports. This role requires strong accounting skills, leadership, and the ability to work with external vendors and internal stakeholders.

Qualifications

• High school diploma or equivalent required.
• At least four years in clerical accounting/financial duties.
• Minimum one year of lead or supervisory experience.

Responsibilities

• Audit departmental controls for accuracy in finance and reporting.
• Complete month-end reconciliation for Bonds and Inmate Trust Fund accounts.
• Provide training to Bond Services, Inmate Trust Fund, Booking and related departments.
• Support and troubleshoot Odyssey software, scanners, and printers.

Skills

GAAP knowledge

Supervisory experience

Customer service

Education

High school diploma or equivalent

Four years clerical experience including accounting and financial duties

One year of supervisory experience

Tools

Excel

QuickBooks

Job description

Reporting directly to the Office Administrator, responsible for supervising and providing support to the Inmate Trust Fund and Bond Services departments within the Williamson County Jail.

• Audits departmental controls to maintain financial, reporting, and informational accuracy
• Completes month-end reconciliation of Bonds Services and Inmate Trust Fund Department bank accounts
• Provides written and verbal training to Bond Services, Inmate Trust Fund, Booking and all other affiliated departments
• Reports and resolves technical issues regarding Odyssey software, scanners, and printers
• Report and resolve issues with incorrect intake and releasing documents
• Ensures cash flow of inmate accounts (intake, purchases, third-party release, releases)
• Monitors commissary applications, trouble shoot inmate commissary portal and assist in executing commissary vendor services
• Apply medical billing and internal bill-of-sale to inmate accounts
• Interpret financial data and cash flow processes, research financial discrepancies and provided solutions
• Maintains knowledge of Generally Accepted Accounting Principles (GAAP)
• Creates and implements Inmate Trust Fund and Bonds Services Department SOPs adhering to agency, local government, and state regulations
• Coordinates with internal staff, including but not limited to accounts payable, treasurer’s office, medical department, and corrections staff
• Maintains and builds partnerships with Williamson County Bail Bonds companies and employees
• Maintains and builds partnerships with 3rd party Commissary vendor and staff
• Serves as back up to Bond Services and Inmate Trust Fund staff on leave
• Approves sick/holiday time for Inmate Trust Fund and Bond Services employees
• Creates, updates, maintains monthly reports for Administration
• Assists Williamson County Auditor with documents and any financial processing questions
• Processes retrieval and disposal of bond documents, deposit tickets, bondsman fee/cash bond/fine receipts, and ledger adjustments for retention period expired and expunctions
• Serves as back-up to other administrative support positions
• Creates and maintains various reports related to assigned division
• Creates and maintains forms, worksheets, and informational material
• Ensures comprehensive filing systems are maintained and up to date
• Provides direct customer service in-person and by telephone
• Attends all meetings and trainings, as required
• Performs other duties as assigned

ORGANIZATION RELATIONSHIPS

• Reports directly to – Office Administrator
• Direct Reports – Yes

PHYSICAL DEMANDS

• Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying

ENVIRONMENTAL FACTORS

• Work is primarily indoors in an air‑conditioned environment
• Contact with persons accused or convicted of crimes
• Contact with law enforcement officials and public

IRREGULAR HOURS

• Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
• May be deemed essential personnel in the event of an emergency

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

• High school diploma or equivalent
• Four (4) years of clerical experience including accounting and financial duties
• One (1) year of demonstrated lead or supervisory experience

LICENSES AND CERTIFICATIONS

Required within thirty (30) days of employment

• Valid driver’s license
• Criminal Justice Information Services (CJIS) User Training certification

Required within one (1) year of employment

• Federal Emergency Management Agency (FEMA) IC 100, 200, and 700 certifications

PREFERRED QUALIFICATIONS

• Prior experience working in criminal justice
• Advanced knowledge of Excel
• Advanced knowledge ofQuickbooks
• Knowledge of Texas Code of Criminal Procedure – Chapter 17 – Bail Bonds
• Knowledge of Texas Local Government Code Section 351.0415 - Commissary Operation

EMPLOYMENT TESTING

Employment is contingent on passing any post-offer pre-employment screening as listed below:

• Criminal background check: Yes
• Motor Vehicle Record check: Yes
• Drug screening: Yes
• Physical exam: No
• Psychological exam: No
• Additional: N/A

Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

TOBACCO FREE WORKPLACE POLICY

Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.