CO Financial Assistant II

Williamson County; Georgetown (TX); Presencial; USD 38.000 - 56.000; Jornada completa

Descripción de la vacante

Williamson County is seeking a Financial Assistant to support the jail with financial reporting, bookkeeping, and routine administrative tasks. You will manage inmate account cash flow, assist with commissary operations, process invoices, and prepare financial statements, while maintaining GAAP standards.

Reporting to the Senior Financial Assistant, the role requires a high school diploma, 3 years of clerical/accounting experience, CJIS certification within 30 days, and successful completion of

Formación

• High School diploma or equivalent.
• Three (3) years of clerical experience including accounting and financial duties.
• Working knowledge of financial applications.

Responsabilidades

• Ensure cash flow of inmate accounts (intake, purchases, third-party release).
• Monitor commissary applications and assist with kiosk/inmate commissary portal operations.
• Audit and process invoices.
• Prepare financial reports and balance sheets.
• Create purchase orders; maintain forms and materials.
• Apply medical billing and internal bill-of-sale to inmate accounts.
• Monitor banking for accuracy; manage debits/credits.
• Complete month-end account monetary collections.
• Process, track, and submit deposits to treasurer/banks.
• Interpret financial data; research discrepancies and provide solutions.
• Maintain scanned document folders.
• Process refunds to appropriate parties/public.
• Maintain knowledge of GAAP.
• Provide direct customer service in-person and by phone.
• Coordinate with accounts payable, treasurer’s office, and medical dept.
• Attend meetings/trainings; perform other duties as assigned.

Conocimientos

GAAP knowledge

Inmate accounts

Financial reporting

Clerical experience

Educación

High School diploma

CJIS User certification

Driver’s license

Herramientas

Financial software

Descripción del empleo

Reporting directly to the Senior Financial Assistant, responsible for performing financial reporting, bookkeeping/accounting, and routine administrative activities in support of the Williamson County Jail.

• Ensures cash flow of inmate accounts (intake, purchases, third-party release, releases)
• Monitors commissary applications, trouble shoot deposit kiosks and inmate commissary portal and assist in executing commissary vendor services
• Audits and processes invoices
• Prepares financial reports, balance sheets
• Creates purchase orders, maintains forms, worksheets, and informational materials
• Applies medical billing and internal bill-of-sale to inmate accounts
• Monitor banking institutions for accuracy, working knowledge of debits and credits
• Completes month-end account monetary collections
• Processes, tracks, and submits deposits to treasurer and banking institution
• Interpret financial data and cash flow processes, research financial discrepancies and provided solutions
• Creates and maintains scanned document folders
• Processes refunds to appropriate parties/public
• Maintains knowledge of Generally Accepted Accounting Principles (GAAP)
• Provides direct customer service in-person and by telephone
• Prioritizes communication with other county departments, other law enforcement agencies and the public
• Coordinates with internal staff, including but not limited to accounts payable, treasurer’s office and the medical department
• Attends all meetings and trainings, as required
• Performs other duties as assigned

ORGANIZATION RELATIONSHIPS

• Reports directly to – Senior Financial Assistant
• Direct Reports – No

PHYSICAL DEMANDS

• Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying

ENVIRONMENTAL FACTORS

• Work is primarily indoors in an air-conditioned environment
• Contact with persons accused or convicted of crimes
• Contact with law enforcement officials and public

IRREGULAR HOURS

• Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
• May be deemed essential personnel in the event of an emergency

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

• High School diploma or equivalent
• Three (3) years of clerical experience including accounting and financial duties
• Working knowledge of financial applications

LICENSES AND CERTIFICATIONS

Required within thirty (30) days of employment

• Valid driver’s license
• Budget Assignment: Criminal Justice Information Services (CJIS) User certification

PREFERRED QUALIFICATIONS

• Knowledge of legal and criminal justice systems

EMPLOYMENT TESTING

Employment is contingent on passing any post-offer pre-employment screening as listed below:

• Criminal background check: Yes
• Motor Vehicle Record check: Yes
• Drug screening: Yes
• Physical exam: No
• Psychological exam: No
• Additional: N/A

Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

TOBACCO FREE WORKPLACE POLICY

Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.