CNS Graduate Assistant (Summer 2026 C91250)

Middlebury College

Monterey (CA)

On-site

USD 19,264 - 27,436

Part time

14 days+

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Job summary

Middlebury College is seeking an administrative graduate assistant for the James Martin Center for Nonproliferation Studies for summer 2025. This position requires enrolled students from any MIIS degree program and involves responsibilities such as front desk support and administrative tasks. Compensation is at a rate of $16.95 per hour, and the role is fully in-person on the MIIS campus in Monterey, California. Interested candidates should possess strong organizational skills and effective communication abilities.

Qualifications

Enrolled in a MIIS degree program.
Ability to work on MIIS campus in Monterey.
Familiar with office equipment.

Responsibilities

Serve as front desk presence and deliver excellent service.
Receive and respond to inquiries via phone and email.
Assist CNS team with administrative tasks.
Support Finance Manager with tasking in Oracle.
Provide occasional event support.
Perform general support duties.

Skills

Computer literacy (MS Office)

Excellent organizational skills

Strong verbal and written communication skills

Professionalism

Education

Currently enrolled in any MIIS degree program

Tools

Office equipment (printers, fax machines)

Job description

The James Martin Center for Nonproliferation Studies (CNS) is seeking an administrative graduate assistant for summer 2025. Only enrolled students from any MIIS degree program are invited to apply.

Available Hours: Monday - Friday, 8:30 am - 5:00 pm, up to 20 hours per week based on departmental need. Weekly schedules may vary and are not guaranteed to reach 20 hours. The position is 100% in-person at the CNS campus office.

This position is compensated at the Level A rate on the Midd student wage scale. $16.95 per hour

Work-Study Status: All enrolled students, regardless of federal or institute work-study status, are eligible to apply.

Supervisor: Lauren S. Kaye

Core Responsibilities

Serve as front desk presence at the James Martin Center for Nonproliferation Studies (CNS) office and deliver excellent service to Middlebury Institute students, staff, and faculty; prospective students; guest lecturers, and visitors.
Receive and respond to inquiries via phone and email professionally and efficiently; convey general information about CNS and refer students/visitors to appropriate contacts; ensure coverage of the front desk at all times during scheduled hours.
Assist CNS team with administrative tasks, including photocopying materials, ordering office supplies, maintaining copy rooms and printers, collecting mail daily, scheduling monthly meetings, updating the Virtual Events calendar, creating doodle polls, and organizing parking passes for guests as needed.
Support Finance Manager as needed with tasking in Oracle; organizing confidential documents and registering suppliers, creating invoices/reimbursements, working with Accounts Payable, etc.
Provide occasional event support, including coordinating light event setup and hospitality (e.g., arranging refreshments, setting out food and beverages, preparing materials, and assisting with post-event cleanup); occasional light lifting may be required.
Perform general support duties to include (but are not limited to) word processing, data entry, database management, social media updates, maintaining records, photocopying, faxing, and making/answering phone calls.

Please note that this is a graduate assistant (GA) position, not a graduate research assistant (GRA) position. Tasking will be administrative rather than research-oriented.

CNS provides a range of research opportunities with various funding sources. Individuals hired to work under Federal Contracts containing the FAR 52.222-54 clause will be subject to E-Verify.

Qualifications