CMMS Coordinator

CBRE Group, Inc.; Sunnyvale (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

CBRE Group, Inc. in Sunnyvale, CA seeks a CMMS Coordinator to work with clients, vendors and contractors to ensure facility tasks and work orders are completed efficiently.

You will support the Facilities Management team, handle CMMS workflows, collect data, maintain records, and follow established procedures under supervision. Strong MS Office skills and attention to detail are required.

Qualifications

• High School Diploma or GED with up to 2 years of job-related experience.
• Previous experience with CMMS systems is required.
• Ability to follow basic work routines and standards.
• Strong communication and organizational skills.

Responsibilities

• Work with landlords, tenants, and service providers to ensure procedures and reporting formats are followed.
• Acknowledge client inquiries and collect work orders.
• Collect information to assess performance and progress.
• File work orders, proposals, and vendor paperwork.
• Monitor out-of-building activities like waste disposal and recycling.
• Follow instructions and seek clarifications when needed.
• Respond to inquiries or complaints from clients and colleagues.
• Follow established procedures with limited discretion.
• Impact defined duties and tasks as specified.
• Deliver output following procedures under supervision.

Skills

CMMS experience

Microsoft Office

Communication skills

Organizational skills

Education

High School Diploma or GED

Tools

CMMS Software

Microsoft Excel

Microsoft Outlook

Job description

About the Role:

As a CBRE CMMS Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do:

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge all client inquiries and collect work orders.
• Collect information reports to find out performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You’ll Need:

• High School Diploma or GED with up to 2 years of job-related experience.
• Previous work experience with CMMS systems is required.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.